S2545

998219

University Program Specialist

Project Coordinator

Staff

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.

Through expertise in information services, the University Libraries foster the success and impact of the UNC Greensboro community by promoting learning, inspiring creativity, and enhancing research and collaboration in a diverse and innovative environment.

Goals:

• Serve as the information and learning hub for the campus by providing quality information services, technology, resources, and learning environments.
• Build, organize, preserve and make accessible print, electronic and unique collections that support the University’s mission and programs.
• Partner with faculty to develop learning tools and instructional technologies so that information literacy and research skills are integrated into the curriculum.
• Enhance the research mission of the University by collaborating with faculty to develop resources and create content.
• Create a safe and inclusive environment by strategically embracing and enhancing diversity throughout the University’s constituencies, culture, curriculum, and outreach activities.
• Provide leadership on campus and beyond on scholarly communication issues by promoting open access and other new publishing models through programming and resource development.
• Engage with community partners to provide programs and resources that enhance the life of the University and community and build long-term support for the Libraries.

• Acquisition, assignment, training, and supervision of volunteers across the state.
• In coordination with Digital Projects Manager, assess technical needs to complete grant-related work.
• Report to and work closely with Digital Technology Consultant to make sure that the scope and direction of each aspect of the project is on schedule, as well as other involved parties for support. Understanding of technology requirements for successful completion of grant requirements.
• Understanding of archival standards for successful completion of grant requirements, including digital imaging and photography mechanics and best practices.
• Collection of and ability to understand and use data and resource availability in order to best approach meeting grant requirements (surveys and data collection, coordination and discussions with county representatives, etc.).
• Overnight travel across the state for on-site visits/work as needed.
• Ability to manage and assign/reassign resources on a county-by-county basis, based upon the unique needs of the location.
• In coordination with Digital Technology Consultant, Liaison to county officials and negotiate access to site locations.
• Responsibility for day-to-day work, reporting, documenting, budgeting, and deadlines in implementing grant requirements

BACHELOR’S DEGREE AND ONE YEAR OF EXPERIENCE RELATED TO THE AREA OF ASSIGNMENT; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

• One year experience (or combination of relevant coursework and experience) in a library or archival digitization environment including imaging and metadata creation.
• Valid North Carolina driver’s license

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Applicants are required to upload a list of at least three (3) professional references that includes:

1. Name,
2. Company Name,
3. Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
4. Email Address
5. Contact Phone Number

$45,000

University Libraries - 11601

8 A.M - 5 P.M., M-F

12

Administrative & Managerial

University Program Specialist

11/17/2022

11/30/2022

1.000

Non-Exempt

Grant was awarded effective 7/1/2022 through 6/30/2023.

Project Administration

This position will be responsible for the day-to-day management of an SLNC/LSTA Special Projects grant. This will include responsibility for meeting each deliverable, budget management, grant reporting, and the pursuit of additional funding opportunities among other responsibilities.

Supervision of volunteer and student employees

They will be responsible for proactive community engagement in order to solicit input on the project from multiple engaged constituencies, recruit volunteers, and promote the project. This will include online workshops and discussions, as well as in-person meetings with affiliated and interested people and groups, as well as potential conference presentations.

Assist in data collection and evaluation

This position will participate in the analyzation, collection, and standardization of data. This includes locating, the proper understanding, and transcription of hundreds of 17-1800s handwritten public documents, as well as correctly adding data related to enslaved individuals into spreadsheets for eventual database import. The position will be responsible for the creation and editing of high-resolution, archival-quality scans of each record created for the project.

Final editing of collected material

This position will be responsible for thoughtfully and knowledgeably answering any questions about data as collected, as well as completing final edits on acquired data, including a review of both textual and image data. The position will provide input and guidance to not only those collecting data but also the database administrator and Digital Technology Consultant as to how the data should be interpreted and stored in the database or web application.

Grant management and reporting

The position will be responsible for the training and supervision of community volunteers and student employees, creating and providing training materials, and the review of all work completed by others on the project.

Professional Knowledge

Knowledge of program policies and procedures and technology related to assigned program area(s). Ability to interpret and apply them for clients while providing services. Knowledge of program/service guidelines demonstrated by the ability to identify, evaluate, and resolve recurring work issues. Knowledge of state and federal laws and/or regulations in assigned program area(s). Ability to determine the correct or most appropriate course(s) of action.

Contributing

Program/Project Administration

Ability to administer and/or manage a program with established guidelines and standards in its entirety or to administer several components of a multi-faceted program. Ability to ensure program/project accountability. Ability to define scope, goals, tasks, deliverables, timelines, tools, and resources. Ability to assess the needs of the work unit or project. Ability to determine any gaps, and recommend changes in procedures, workflow and work assignments to improve efficiency and effectiveness in performance of individuals and the work unit as a whole. Ability to develop and monitor program/project databases, schedules and reports. Ability to ensure accuracy of data and compliance with program standards. Ability to perform professional program administrative duties, including technical decisions. Ability to collaborate in the development and completion of grants and contracts. Ability to administer pre- and post-award agreements. Ability to prepare related reports as required.

Journey

Consultation

Knowledge of the link between the program and the organizational strategic plan. Ability to guide and collaborate with clients to execute program activities. Ability to make decisions within the boundaries of established program policy and procedure. Ability to follow up with colleagues and resource providers to resolve issues. Ability to assess and determine the best course of action. Ability to identify and resolve typical operational issues in assigned area(s). Ability to propose a course of action to address more unprecedented issues.

Contributing

Information Analysis and Decision-Making

Ability to analyze business operations and/or financial statements for overall program administration. Ability to develop initiatives to meet program/project needs and objectives. Ability to assess and resolve unprecedented problems that require research and review of policy and procedures for the program or assigned components. Ability to resolve problems or compliance issues, based on delegated authority.

Journey

Hand Movement-Repetitive Motions - F, Hand Movement-Grasping - O, Holding - F, Finger Dexterity - F, Reading - F, Writing - F, Hearing - F, Talking - F, Standing - O, Sitting - F, Walking - O, Lifting-0-30 lbs. - O

Inside - F