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Position Summary:

The College of Education at Florida Atlantic University seeks applicants who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.

Florida Atlantic University is seeking a Procurement Accounts Payable Specialist. - Boca Raton, FL.

Summary of responsibilities include:

• Manage procurement functions for A.D. Henderson and FAU High School

• Ensure timely processing of orders to include clarifying with staff, contacting vendors when needed and contacting internal FAU departments

• Accurately track all order requests, submissions, and order deliveries

• Communicate and interact with vendors/suppliers to register them with FAU’s Supplier Office and to address issues and concerns

• Create and modify purchase orders and maintain accurate accounting of requisitions and purchase orders

• Track, check-in, and reconcile all deliveries

• Communicate order statuses to faculty and staff and notify them of order issues or delays

• Complete daily updates to the various tracking sheets regarding requisition submission, purchase order issuance and invoice payment status

• Provide essential communication and feedback, via phone or email, to internal and external partners, including vendors, local governments and/or other University partners.

• Collect, monitor, and generate data from various payment systems, student database, and other related programs, including but not limited to the collection of funds for activity fees, uniforms, school meals, and field trips

• Oversee school fee data entry and verification; survey submissions; edits and validations corrections; re-submissions; reports, etc.

• Collect and analyze information to make recommendations, prepare written reports, and provide timely updates and information to the administration on school fee payments

• Monitors and maintains regular correspondence with families regarding purchases, balances, and other related information

• Provides technical support for maintaining efficient and effective record-keeping of budget, finance, and payment activities.

• Other duties as assigned

FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/files/COMMUNITY_ENGAGEMENT_VOLUNTEER_LEAVE4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Minimum Qualifications:

Associate's degree or higher from an accredited institution in an appropriate area of specialization required.

Intermediate to advanced knowledge of Excel and Google Workspace required.

Experience in procurement and/or accounts receivable preferred.

Experience and knowledge of Workday preferred.

Experience in Florida K-12 public school or university setting preferred.

Salary:

$40,000 - $45,000 per year.

College or Department:

College of Education, A.D Henderson School Finance

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 7:30 a.m. - 4:00 p.m.

Application Deadline:

2023-01-13-08:00

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents will result in disqualification.