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Admin Specialist

The University of Tennessee, Knoxville
Knoxville, TN

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Administrative Specialist at the English Language Institute 

The University of Tennessee, Knoxville (UTK) is seeking a collaborative, detail-oriented administrator for the English Language Institute. Reporting to the Director of ELI, this position contributes to the global vision of the UT Center for Global Engagement. This is an in-office position based in Knoxville, TN.  

Market Range: 03, expected annual salary: $30,000-$34,000 

Duties & Responsibilities (included but not limited to):  

Primary front-facing contact at ELI. Welcomes students and prospective students.  

Helps design and disseminate promotional and recruiting materials.  

Receives and processes admissions and immigration documentation using email, SEVIS, Sunapsis, Banner databases. Maintains RENWEB/FACTs internal database.  

Works with Director and Assistant Director to manage student arrival, orientation, and special activities. 

Serves as the initial contact for inquiries from prospective students and community members. Fields issues as they arise. 

Coordinates meetings, schedules locations, distributes invitations, prints and prepares agendas and other materials, and takes meeting minutes.  

Orders departmental supplies, equipment, and materials as needed.  



Earned High school diploma or GED  

1 – 2 years of office coordination and support experience  


Earned Bachelor’s degree from an accredited college or university  

2 – 3 years of office coordination and support experience as well as knowledge of university fiscal and human resource policies and procedures  

Job Skills 

Excellent customer and interpersonal skills.  

Excellent oral and written communication skills.  

Strong skill set and experience using Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams) effectively.  

Use of basic office equipment, including multi-line telephone, computer, printer, fax, scanner, and copier.  

Must provide attention to detail and have strong organizational and listening skills.  

Must possess the ability to communicate with diverse faculty, staff, and students on a daily basis and be a positive representative of the department.  

Strong ability to multi-task, work independently and meet deadlines.  

Willingness to work within established unit and university guidelines   

Must consistently demonstrate a positive and supportive attitude in a high-pressure environment.  

Demonstrated willingness to be flexible, adaptable, and dependable.  

Strong understanding of confidentiality issues. 


Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Cge English Language Institute
Schedule: Full-time
Job Posting: Dec 20, 2022, 10:15:23 AM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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