Admin Specialist II - Vice Chancellor for Student Life

Job Details

Description
Administrative Specialist II

Vice Chancellor for Student Life

Vice Chancellor for Student Life within the Division of Student Life invites applications for the position of Administrative Specialist II. The Administrative Specialist II is responsible for assisting the Assistant Vice Chancellor for Leadership and Engagement (AVC_LE) and the Assistant Vice Chancellor for Administration and Finance (AVC_AF) along with all reporting areas.

The Position: This position provides day-to-day administrative support to the Assistant Vice Chancellor for Leadership and Engagement and the Assistant Vice Chancellor for Administration and Finance including, but not limited to, maintaining appointment calendars, preparing and organizing meetings and events, and arranging travel and lodging requirements. This position will engage with the campus community by addressing questions and concerns from callers and visitors to the office. This team member will also have a role in the success of the reporting units to the AVC_LE and ACV_AF by providing day-to-day administrative support to the directors.

Responsibilities:

    Maintain appointment calendars for AVC_LE and AVC_AFPrepare and organize meeting filesMake meeting and event preparationsArrange travel and lodging requirements for the AVC_LE and AVC_AFAddress questions and concerns from callers and visitorsUpdate and maintain office on-boarding manual and training materialsProvide support for committeesManage office email accountsPrepare correspondence, reports, and other university documents
The University and Region: UTK is the state’s flagship, land-grant university. We are a Research 1 university, housing 11 colleges and 900+ programs of study. With an enrollment of 30,000 students, our undergraduate and graduate programs are repeatedly ranked among top national programs. The city of Knoxville is a hidden gem with a beautiful and walkable downtown, a diverse music scene, active neighborhoods, unique restaurants, and a robust offering of outdoor and cultural activities. UTK is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day’s drive to Memphis, Chicago and Washington D.C. Knoxville and the surrounding counties have a statistical area population of over 850,000 people. The Knoxville region houses many leading corporations, including Bush Brothers & Company, Discovery Inc., Tennessee Valley Authority, and Oak Ridge National Laboratory



Qualifications
What We Require

Education: Associate’s Degree

Experience: Two (2) years administrative support experience

Knowledge, Skills, and Abilities:

    Organization, listening, and communication skillsAbility to prioritize and execute tasksCustomer service skillsAbility to manage details within an office settingKnowledge of FERPA compliance and policiesAbility to adhere to confidentiality of records and informationTechnology and software management skills (i.e. Microsoft Excel, PowerPoint, SharePoint, IRIS, etc.)
What We Prefer:

Education: Bachelor’s Degree

Experience:

    Two (2) years administrative support experience in a higher education settingExperience in crisis managementExperience as an executive assistant
Salary: The salary for this position is commensurate with experience and other qualifications and is accompanied by a standard university benefits package. This is an non-exempt, 12-month, full-time, non-tenure track staff position.

Application Process: Please complete the on-line application for full consideration. Applicants should include a cover letter, resume, transcript, and a list of at least three references (with current e-mail address and phone number/s) in the application file. A review of all applications will begin immediately and will continue until the position is filled. Questions regarding the search may be directed to the search committee chair.



Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Spsf-Vice Chancellor For Student Life
Schedule: Full-time
Job Posting: Dec 14, 2022, 2:26:24 PM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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