MOSDOH - Senior Administrative Assistant
- Employer
- A.T. Still University
- Location
- St Louis, MO
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a non-exempt Senior Administrative Assistant at the St. Louis Dental Center. The position reports to the Vice Dean of MOSDOH. The senior administrative assistant will provide assistance to the Vice Dean of Clinical Education, Operations & Community Partnerships (VDC). They will assist in the performance of ongoing operations and communications of the office and will handle and process confidential information in
a professional manner. As such, they will provide clerical and general office support that contributes to the accomplishment of the goals of the office. The senior administrative assistant will represent the VDC in a professional manner at all times and will interact with faculty, staff, students, alumni, community health centers, professional agencies, and other professionals within the academic community and general public.
Major Job Duties
Maintaining calendar
Organizing data and reports
Typing
Answering the phone and screening calls
Sorting and prioritizing mail
Scheduling appointments
Making travel arrangements
Ordering office supplies
Processing travel advances, reimbursements, expense reports, etc.
Facilitating contact between faculty, students, administrators, and the VDC
Writing and/or finalizing reports, minutes, and correspondence
Maintaining files, reports, and records
Coordinating meetings - making appropriate reservations and food arrangements, contacting meeting attendees, and
preparing associated materialsAttending meetings, taking and preparing minutes, and distributing to appropriate personnel
Job Responsibilities
Managing the VDC’s office
Assisting the VDC with preparation for meetings, presentations
Coordinating calendars for the VDC and MOSDOH calendar
Preparing all travel arrangements, leave forms, and travel reimbursements for the VDC
Coordinating/managing assigned projects and initiatives
Maintaining agenda and minutes for COPC, Faculty Calibration, CCU, and SCU Director meetings
Conducting faculty chart audits and providing reports
Maintaining Incident Reports
Other duties as assigned
Skills/Requirements
- A bachelor’s degree is desired or the equivalent combination of education/experience from which comparable knowledge and abilities are acquired.
- Excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint
- Knowledgeable of Google email functions, electronic calendars, and Internet search engines
- Effective time management skills
- Writing, proofing, and editing abilities
- Professional office and phone etiquette
- Team player, willing to work independently and closely with others
- Be of even temperament
- Especially be willing to treat students, staff, and faculty collegially.
- Able to juggle several projects while meeting deadlines with strong prioritization abilities
- Must represent ATSU in a highly professional manner, both internally and externally
Overtime may be required on occasion.
ATSU offers a comprehensive benefits package, including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following the hire date. For more information, please visit atsu.edu/employment/benefits.
Organization
A.T. Still University (ATSU) is the founding institution of osteopathic healthcare, established in 1892 by Andrew Taylor Still. As a leading health sciences university, ATSU is comprised of two campuses (Kirksville, Mo., and Mesa, Ariz.) on more than 200 acres with six prestigious schools. The culturally rich learning environments include residential and online healthcare related graduate degrees as well as community-based partnerships worldwide. ATSU has more than 1,300 employees dedicated to its not-for-profit mission and an average annual enrollment of over 3,100 students from 35 countries.
ATSU is renowned for its preeminence as a multidisciplinary healthcare educator. The University is focused on integrating the founding tenets of osteopathic medicine and the advancing knowledge of today's science. ATSU continually earns distinctions as the graduate health sciences university with best-in-class curriculum and a community outreach mission to serve the underserved. The University has a rich history of leadership in both healthcare education and correlated research.
ATSU instills within students the compassion, experience and knowledge required to address the whole person and shape healthcare in communities where needs are greatest. Inspired to influence whole person healthcare, ATSU graduates contribute to the future of integrated care while also leading with a selfless passion in the communities they serve.
- Website
- https://www.atsu.edu/
- Telephone
- 4802196007
- Location
-
5850 E. Still Circle
Mesa
AZ
85206
US
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