Chief of Staff, College of Medicine

Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 47,000 students, 10,500 faculty and staff and 330,000 alumni, UC combines a Top 35 research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”

With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, eight straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 athletic conference, UC’s momentum has never been stronger. UC’s annual budget tops $1.6 billion and its endowment totals $1.9 billion.

About the Department

As one of the oldest medical schools in the country, the UC College of Medicine has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients.

The University of Cincinnati, College of Medicine invites applications and nominations for the position of Chief of Staff. This position supports the University of Cincinnati’s mission and commitment to excellence and diversity in our students, faculty, staff, and all of our activities.

Job Overview

Reporting directly to the Dean/Senior Vice President for Health Affairs (Dean) this position serves as a principal advisor to the Dean providing administrative support and coordination on a variety of projects of strategic importance to the COM.

Provide support to the Dean in all areas relating to COM activities, representing the Dean in facilitating the dissemination of information and communication across departments, divisions, and business units within the COM, and coordinating the Community Health Pathway of the Next Lives Here initiative. Works closely and partners with the Executive Director in the Office of the Dean coordinating schedules and activities.

Essential Functions

• Serve as senior project manager for high priority projects led by COM Dean in concert with senior academic leadership (i.e., senior associate deans, chairs, center/institute directors) and dean’s staff.
• Work with the Executive Vice Dean to coordinate the COM strategic planning process across multiple internal and external stakeholders within the COM and UC.
• Assist, along with Foundation staff, in the development of philanthropy strategy planning in support of the COM and works closely with COM and Foundation offices to monitor strategies.
• Collaborate with the administrative staff in the Dean’s Office as to effective methods for and approaches to longitudinal time management of meeting schedules of the Dean “proxy” assignments, external organizational event participation by the COM representatives (i.e. AAMC, etc.), Dean’s Office triaging and follow through in response to external inquiries, and other similar administrative activities.
• In collaboration with UC COM Marketing/Public Relations, assist in the management of the College’s public image in the community and across the state, through coordinated communications with the media, stakeholders, alumni groups, community physicians, businesses, and social leaders.
• Direct production of correspondence and communiques on behalf of the Dean when and where appropriate.
• Facilitate communication among College of Medicine Executive Leadership with UC COM, local, and community partners.
• Manage information and prioritizes tasks that require the time and attention of the Dean.
• Participate with College of Medicine’s senior leadership in the preparation of effective communication tools that provide either a real-time snapshot of the College’s impact and/or a longitudinal profile of organizational progress towards strategic performance goals.
• Synthesize comprehensive and complex information into an executive summary format for meetings, emerging issues, and responses for various constituencies and strategic partners.
• Prepare reports, position papers, and presentations on behalf of the Dean.
• Serve on select committees as directed by the Dean.
• May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e. hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
• Perform related duties based upon departmental need. This job description can be changed at any time.

Required Education

Bachelor's degree in business, communications, public relations, public and/or health administration, or related field.

Required Experience

• Seven (7) years of experience of progressive administrative or leadership-support role in academia, preferably within a College of Medicine or Academic Health Center.
• Demonstrated experience in leading projects and collaboration.
• Proven and demonstrable leadership acumen.
• Excellent oral and written communication, with demonstrated competencies for interpersonal communication with high-level problem-solving skills, change management, and strategic planning.
• Demonstrable broad cultural competence and understanding of the need for inclusiveness and accessibility.

Additional Qualifications Considered

• Master’s degree or higher, in business, communications, public relations, public and/or health administration, or related field.
• Experience in strategic planning, project management, staff development, employee engagement, change management, service excellence and/or quality improvement
• Experience in media communication and presentations, especially digital.
• Experience in higher education policy, especially regarding trends and priorities in academic medicine.

Physical Requirements/Work Environment

Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

• Competitive salary range dependent on the candidate's experience.
• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
• Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
• Tuition remission is available for employees and their eligible dependents.
• Enjoy discounts for on and off-campus activities and services.

The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).

The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.

REQ: 91372

SF:OMJ SF:RM SF:HEJ, SF:INS SF:HERC SF:DIV SF:LJN