Administrative Assistant II

Job Summary

Provide administrative, clerical, and front-line support for the Educational Opportunity Center.

Essential Duties

Composes routine correspondence, types memorandums, reports and correspondence; may take dictation; prepares various forms as directed such as purchase requisitions, personnel requisitions, etc.

Schedules appointments, makes travel arrangements and maintains the supervisor’s calendar.

Opens the mail and assembles related material to be answered by the supervisor; may answer routine correspondence.

Greets visitors, answers the telephone and provides information to callers/visitors or routes to appropriate person; places outgoing calls.

Compiles and types statistical reports, requisitions and other documents, posting to various office records.

Enters and retrieves data on personal computers for the department.

Copies correspondence or other printed matter, using photocopier.

Maintains filing system; classifies and codes material for filing.

Assists with preparation of Project Management reports

Minimum Qualifications

High School diploma or GED Degree.

3 years experience or training at the college or university level in Office Administration or an equivalent combination of training and administrative experience.

Excellent administrative skills, accurate typing and data entry.

Ability to organize daily work procedures and perform duties under one’s own initiative with supervisory guidance.

Excellent verbal and written communication skills; ability to interact effectively with others.

Experience with Microsoft Office 365.