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Residency Program Coordinator

Residency Program Coordinator - 28084 University Staff

Description
University of Colorado | CU Denver

School of Medicine Department of Radiation Oncology

Academic Services Principal Professional / Training Program Coordinator

Position #00007611 – Requisition #28084

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:
    Anschutz Campus – Accommodations may be granted for medical or religious reasons. Denver Campus - Exemptions are allowed for medical, religious, or personal reasons. Consolidated/Central Services Administration – Accommodations may be granted for medical or religious reasons.

The University of Colorado Denver seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Department of Radiation Oncology has an opening for a full-time University Staff (unclassified) Training Program Coordinator position.

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across eight schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through boundary-breaking innovation and impactful research and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and annual economic impact of more than $800 million. For more information, visit www.ucdenver.edu

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Duties and Responsibilities

Specific duties and responsibilities of the Coordinator may include, but, are not limited to:
  • Manages the annual trainee recruitment process including organizing prospective trainee information and scheduling interview days. Coordinates faculty interviewers, space, meals, and transportation for prospective trainees. Gathers and assembles interview results, and prepares for the Resident Match process, including coordinating a faculty ranking session and ultimate submission of Match list to the on-line system.
  • Coordinates all required electronic recordkeeping including ERAS (recruitment), Qgenda & Amion (schedules), MedHub (evaluation), and Concur (reimbursement).
  • Manages hard copy and electronic files of trainees who enter or leave the program, and responds to all requests for confirmation of training or letters of reference.
  • Prepares reports for the Department or others to satisfy needs, such as ACGME studies, program reviews, retreats, audits or other as requested.
  • Manage and maintain the related education pages of the Department website.
  • Develop and maintain Excel spreadsheets for reporting purposes.
  • Provide administrative and clerical support to the Program Directors and other faculty as needed.
  • Assist with provider clinical and leave scheduling using Qgenda and Aria.

Fiscal Management

All financial management activities are under the overall direction of the Business Manager who has responsibility for department funds, serves as the fund administrator and overall approving official. Within these parameters, the Coordinator:
  • Manages all funds related to the training programs, whether those funds originate from hospital support of trainees and the training program, GME support, departmental support, grants and contracts, gift funds or other sources.
  • Prepares budgets and controls/monitors revenue and expenditure activity for each source of funds.
  • Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting. Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.

Policy Coordination and Compliance
Administers pertinent State fiscal policies, University of Colorado rules and procedures, and State/Federal laws and standards applicable to the training programs or business management.
  • Administers pertinent Graduate Medical Education policies, including rules and regulations promulgated by the national Residency Review Committee.
  • Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), The Children's Hospital (TCH), the Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC) and others.
  • Serves as a member of the Academic Council and The Resident Research Committee, and represents the programs on task forces and committees as requested by the Program Directors.
  • Attends and may be the coordinator of related meetings and functions or other educational meetings including faculty meetings, M&Ms, or educational conferences or courses.

Knowledge, Skills, and Abilities
  • Organizational skills with ability to plan and organize trainee needs and activities, establish work priorities and provide follow through to ensure completion of activities, both individually and assisting others with work tasks.
  • Knowledge of, or ability to, become fully competent in computer programs essential to the training programs, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), National Residency Matching Program (NRMP) OnCall (Amion, Qgenda) scheduling tools and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
  • Ability to develop and manage budgets and carry out fiscal responsibilities of the position.
  • Ability to understand and apply regulatory requirements at the program level.
  • Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff and other constituents, in written communications and oral presentations. Interpersonal skills working with residents and others in an environment of high volume and stress.
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.

Minimum Qualifications

Academic Services Entry Professional:
  • Bachelor's degree in education, business, public administration, health care, educational technology, accounting, finance, or a similar field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Academic Services Intermediate Professional:
  • Bachelor's degree in education, business, public administration, health care, educational technology, accounting, finance, or a similar field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  • 1-2 years experience working within graduate medical education or similarly related field.

Academic Services Senior Professional:
  • Bachelor's degree in education, business, public administration, health care, educational technology, accounting, finance, or a similar field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  • 1-2 years experience working within graduate medical education or similarly related field.

Academic Services Principal Professional:
  • Bachelor's degree in education, business, public administration, health care, educational technology, accounting, finance, or a similar field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  • 3-5 years' experience working within graduate medical education or similarly related field.

Salary and Benefits

The salary range (or hiring range) for this position has been established at:
  • Entry Professional - $41,396 to $52,656
  • Intermediate Professional - $45,049 to $57,302
  • Senior Professional - $48,701 to $61,948
  • Principle Professional - $56,007 to $71,271

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately and will continue until the position is filled.

Job Category: Academic Services

Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20290 - SOM-RADONC GENERAL OPERATIONS

Schedule: Full-time

Posting Date: Nov 8, 2022

Unposting Date: Ongoing Posting Contact Email: MANDY.WHITTON@CUANSCHUTZ.EDU Position Number: 00804228





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