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Advancement Services Project Manager

Smith College
Smith College

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

If you have any questions about the position or our application process, reach out to us at

Alumnae Relations & DevelopmentJob Description

Job Summary

The Advancement Services Project Manager will report to the AVP for Advancement Operations and coordinate the Alumnae Relations & Development department aspects of all data and technology related projects.This role will partner closely with the Associate Director of Advancement Services and the AVP for Advancement Operations to ensure all data and technology related projects are carefully monitored and managed.This limited term position will focus on the system conversion from Banner Advancement to Salesforce.This role will also support tracking of break/fix issues, stabilization period issues with new software, data warehouse needs, and system conversion related report conversion work.The breadth and depth of project management involvement for each project will vary based on what other institutional resources are available.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Project Management (95%)

  • The Advancement Services Project Manager will maintain a master list of ongoing and pending data and technology projects, providing regular status updates.For fully Alumnae Relations & Development Department (ARD) projects, this role will: create & manage project plans, define project schedules, suggest resources and monitor progress, make sure the project team is clear on objectives, lead issue identification and resolution, manage risk tracking process, monitor and help coordinate project scope, manage all project documentation, and support project communication needs.For Information Technology Services (ITS) led projects, this role will coordinate with the ITS and/or vendor project management leads and ensure key issues are effectively tracked and ARD resources in place and deployed effectively.Simultaneous work on multiple projects will be the norm.Use of a variety of project management systems and tools is expected.

Other duties as assigned (5%)

  • Participation in all department meetings.Other duties as assigned.

  • All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

  • Bachelor's degree with 3+ years of relevant experience, or equivalent combination of education and years of experience.

  • Experience working with individuals from diverse backgrounds.

Preferred Qualifications

  • PMP or other Project Management Certifications preferred.

  • Working knowledge of the agile methodology a plus.


  • Great social skills

  • Result-orientated mindset

  • Strong communication skills

  • Excellent attention to detail

  • Critical thinking and problem solving

  • Excellent decision-making and leadership skills

  • Conflict resolution experience

  • Adaptability

  • Excellent computer skills

  • Comfortable learning new software and systems.


Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

November 28, 2022

Compensation Grade:

Grade I

Position Type:

Fixed Term

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at

Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.


Working at Smith College 

Founded in 1871, Smith College is the nation's largest liberal arts college for women. The reputation of the College as one of the finest in the country holds strong because of the dedicated work of our staff, faculty, and administration. We are a diverse group bringing to our community different talents, perspectives, and experiences. Our strength arises from this diversity and is sustained by a community value of providing an outstanding educational environment for our nearly 2,700 students. Smith College is located in Northampton, a lively town of 30,000 in the Connecticut River valley of western Massachusetts.

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