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Administrative Coordinator (aHEO) - Office of the Provost

Employer
Lehman College
Location
Lehman College

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Job Details

Administrative Coordinator (aHEO) - Office of the Provost

Administrative Coordinator (aHEO) - Office of the Provost

Job ID

25654

Location

Lehman College

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

  • Reporting to the Chief of Staff and Director of Academic Operations, the Administrative Coordinator will provide administrative support to the Office of the Provost including coordination of the daily operations of the Office of the Provost as well as coordinate the Provost’s and Associate Provost’s daily schedules.

  • Manage the Provost’s calendar to ensure that all commitments, responsibilities, and deadlines are met.

  • Organize, manage, and maintain logs and records of follow-up activities.

  • Research and prepare materials for all meetings and speaking engagements including collecting or creating meeting agendas.

  • Coordinate special arrangements as needed such as room set up, audio visual requirements, catering, conference calls, webinars, Skype, etc.

  • Perform invoice processing and reconciliation, coordinate with various departments on accounting matters as directed.

  • Coordinate Provost’s conference travel including but not limited to hotel reservations, flights, ground travel; review travel authorizations for completeness and accuracy; and prepare travel expenses for the Provost and Associate Provost.

  • Manage eForm review and processing via Lehman Connect.

  • Serve on special events team in the planning and execution of retreats and meetings; coordinate invitations, travel arrangements and/or special guest requirements.

  • Provide clear communications on the Provost’s and Associate Provost’s behalf both within and outside the office, respond to information requests in areas and departments responsible to the office, including faculty and student walk-ins, calls, and office of the Provost email communications on a daily basis.

QUALIFICATIONS

Bachelor's Degree required.

A preferred candidate should have:

  • Up to two years' related experience

  • Proficiency in use of Microsoft Office Suite

  • Knowledge of or ability to learn Peoplesoft/CUNYFirst and competence within a digital workplace

  • Ability to organize and manage records and archival systems

  • Ability to organize, prioritize, and coordinate day-to-day projects and assignments

  • Ability to work independently and as part of a team

  • Ability to communicate effectively with diverse populations and articulate policies and procedures in

  • response to inquiries

  • Ability to handle multiple tasks and meet deadlines; follow-up as needed and complete assignments in

a timely manner

  • Excellent organizational abilities, exceptional attention to detail and follow-through, and comfort and

facility with juggling multiple responsibilities and tasks

  • The ability to communicate in writing is an important job-related competency.

All candidates will draft a writing sample as part of the interview process to demonstrate their ability to write memos and letters that are grammatically correct and express information clearly.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, $54,268.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Health Plan Coverage for Employees Hired on or after October 1, 2022 City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

December 12, 2022 (Revised)

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Organization

Lehman College serves the Bronx and surrounding region as an intellectual, economic, and cultural center. Lehman College provides undergraduate and graduate studies in the liberal arts and sciences and professional education within a dynamic research environment, while embracing diversity and actively engaging students in their academic, personal, and professional development.lehman_college_of_the_city_university_of_new_york1.jpg

Lehman College has entered a new era in its history as an institution of higher education. Already known for its outstanding faculty, dedicated staff, superb library, art gallery, theaters, speech and hearing clinic, and athletic facilities, the College will now build a new state of the art, environmentally “green” science facility that will invigorate faculty and student research as well as prepare Lehman students for science-based careers.

As the only CUNY senior college in the borough and southern Westchester County, Lehman College has adapted to meet changing conditions and is poised to respond to new needs and challenges.

lehman_college_of_the_city_university_of_new_york2.jpgOn the undergraduate level, Lehman's General Education Curriculum is designed to provide a broad knowledge of the achievements and methods of the liberal arts and sciences and to develop student abilities to participate responsively in informed inquiry into subjects of both public and personal concern. On the graduate level, the College has developed professional programs in nursing, teacher and counselor preparation, accounting, computer science, health services, and speech-language pathology. The College also offers strong traditional liberal arts graduate programs in art, biology, English, history, Spanish and mathematics.

For more than two decades, Lehman has deepened its involvement with the surrounding community. The opening of the Lehman Center for the Performing Arts in 1980 and the Lehman College Art Gallery in 1984 has made the College a cultural center for the region. Together with the City and the Humanities Program, the Department of Music, and the Theatre program, they present dozens of concerts, plays, dance performances, and exhibitions that are free or nominally priced.

Lehman College also provides a variety of community services. The Institute for Literacy Studies sponsors classes to teach adults fundamentals of reading and writing, while the Speech and Hearing Center offers comprehensive evaluations of hearing and speech-language disorders.

lehman_college_of_the_city_university_of_new_york3.jpg

Lehman has joined with the Bronx Superintendent of Schools’ Office and the educational reform organization New Visions for Public Schools to develop seven new small high schools in the Bronx. The schools—housed within larger, traditional high schools—are formed around the themes of the visual arts, teaching, music, college readiness, health sciences, nursing and allied health, and community research and learning.

In addition, in Fall 2003, the High School of American Studies at Lehman College opened on the Lehman campus. One of New York City’s new specialized high schools and the only one to focus on American history, the school represents a collaboration among Lehman College, the New York City Department of Education, and the Gilder-Lehrman Foundation.

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