Job Title

Business Administrator I

Agency

Texas A&M University - San Antonio

Department

University Operations

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

The Business Administrator I, under general supervision, manages the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.

Responsibilities:

• Serves as an approver and back-up signer of vouchers and requisitions.

• Reviews and approves account reconciliations. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.

• Monitors and controls operating expenditures and makes projections. Assists in the development of annual budget documents.

• Plans, develops, implements, coordinates, and monitors programs or services. Develops and recommends policies, procedures, and guidelines.

• Oversees annual fiscal year closing activities.

• Proposes solutions on complex financial problems.

• Prepares and analyzes business reports, such as affirmative action reports and space allocation reports.

• Manages allocations and reporting on unit facilities, furnishings and equipment.

• Manages cash handling activities and unit capital equipment purchasing.

• Serves as accountability property officer. Serves as liaison with financial, payroll, and human resources units.

• Interprets System policies and regulations and University rules.

• Develops complex administrative, financial, and statistical analyses and summary reports.

• Manages maintenance of business files.

• Serves as office manager delegate.

• Implements and audits business procedure and trains staff on new and existing procedures.

• Establishes, implements and audits unit procedures for special activities and programs.

• Assists in special investigations, program analysis, and research studies.

• Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.

• Communicates with employees regarding personnel policies and procedures and identifies training needs.

• Serves as a resource to principal investigator(s) for grant development, administration, and reporting.

• Participates in the hiring and training of subordinate business staff and student workers.

• May supervise staff and resolves staff conflicts.

• Reviews purchase orders to ensure compliance with applicable rules and regulations, and awards purchase orders.

• Works with procurement card staff to ensure that the Procurement Card Program is in compliance with the rules and regulations as per the Procurement Card Program Guide.

• Develops HUB plans and goals.

• Participates in establishing HUB rules to ensure compliance with applicable State and System rules and regulations.

• Assists in guiding the formulation and interpretation of HUB policies and procedures for the University.

• Develops and implements techniques for evaluating program activities.

• Generates monthly/semi-annual and annual HUB reports.

Required Education and Experience:

• Bachelor’s degree in related field.

• Five (5) years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.