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Administrative Associate

The University of Tennessee, Knoxville
Knoxville, TN

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Job Details

Administrative Associate

School of Music 

Regular Full-time, Non-exempt, MR04


This position oversees all academic records for undergraduate and graduate students and provides administrative support to the Graduate Director in managing graduate assistantships and tracking graduate student progress. Assists students during the drop/add period and adding a major or minor,  works with the Associate Directors of Undergraduate and Graduate Studies to assist them in administrative tasks for their areas, compiles reports as requested for accreditation and assessment documents, processes graduate student hiring paperwork, personnel changes, oversees the compilation and distribution of graduate student comprehensive exams, coordinates the School of Music audition cycle including potential contact with students and parents, creates audition result letters and scholarship letters in consultation with the director, manages key and door security clearances, assists in development event planning, attends recruiting events at college fairs as needed, and compiles strategic student data reports, provides front-desk assistance in the absence of the receptionist, and performs other related duties as assigned.


Required Qualifications:

    High school diploma and three years of office experience or Bachelor's degree with one year of office experience.Knowledge of administrative and basic office procedures Proficient Microsoft Office skillsAbility to work independently and with a teamAbility to interpret and apply policies and proceduresGood communication skills, written and verbalAbility to prioritize and meet deadlinesAbility to multi-task
Preferred Requirements:

    Knowledge and ability to use Banner, UT Graduate Admit and Slate systems, social media, UT policies and procedures, and SAP/IRISKnowledge of event planning proceduresPlease complete the online application and include a cover letter, resume and three professional references.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: School Of Music
Schedule: Full-time
Job Posting: Oct 25, 2022, 7:35:52 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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