CED Dean's Office Manager (7377U) Job 45146 - College of Environmental Design (CED)
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles
, our Principles of Community
, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu
The College of Environmental Design brings together instruction and research in architecture, city and regional planning, landscape architecture and environmental planning, and urban design.
The Dean's Office is a complex and multi-functional office, which serves as the central nerve-center for the college. In addition to supporting the Dean, the Dean's Office provides many services and functions to the college as a whole, including: HR, staff services and resources, communications, and college-wide events. The Dean's Office is the frontline for inquiries from outside constituents, both in person and via phone and email. The Dean's Office MSO oversees the office and provides support to the Dean, CFO, and Director of Communications, and ensures the smooth and efficient running of the office. The Prizes & Awards Manager interfaces with faculty, staff, donors and students to plan and execute complex scholarships and fellowships program at the College.
Please visit the website for further information: http://www.ced.berkeley.edu/
Application Review Date
The First Review Date for this job is: 11/16/22 - Open until filled
Responsibilities This is a 50% part-time career position
Plans, manages and executes student Prizes & Awards program for College. Duties include: maintaining and updating website, communicating with donors on status of funds and resolving any discrepancies with UDAR, communicating with chairs to determine faculty committees, publicizing prizes & awards, gathering applications and providing them to faculty committees, scheduling and facilitating committee meetings to make sure students are selected in a timely manner, notifying
winners (and non-winners), awarding funds correctly in Campus Solutions, stewarding donors by connecting them with student recipients as requested, collaborating with Development office on Donor Recognition event, and working with UDAR on stewardship activities. Represents college in a professional manner and keeps accurate records. Must demonstrate excellent attention to detail, accuracy, and follow-through.
Manages, plans and administers a range of administrative operations in the Dean's Office, including: creating and implementing processes and policies, calendar maintenance, ordering supplies and equipment, maintaining room reservation process, greeting visitors, routing requests via email and phone, sorting mail, and
assisting Assistant Dean with communications and other duties as needed.
Budgets, plans and executes College-wide events such as the CED Lecture Series, Staff and Student Welcome Parties, Commencement (in conjunction with Advising office), and other events as needed. Interfaces with guest speakers and arranges travel, accommodation and honoraria as needed, creates budgets, researches and selects venues, caterers and other vendors, creates timelines and tasks lists, recruits, delegates and manages event staff, and works with Communications Director to advertise and promote events. Responsible for P.O.s, invoice payments, vendor contracts and all necessary permits, working within and adhering to campus
policies and procedures.
Administrative operations may include human resources functions, including: maintaining listservs and adding new employees as needed, orienting new employees, creating job descriptions for work study students and other part time employees, and assisting Assistant Dean with new hires. Assists Assistant Dean in creating, disseminating, and implementing policies for the college, and may assist in problem-solving staffing and personnel issues using tact, sensitivity, discretion, and political acumen. Also serves as Safety Coordinator for the department.
Supervises work study students in the Dean's
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
- Solid knowledge of common University-specific computer application programs.
- Bachelor's degree in related area and / or equivalent experience / training.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
This position is 50% part-time, eligible for benefits. The salary range designated for this position: $80,000 - $87,000 (Prorated); however, starting salary will be commensurate with experience.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=45146&PostingSeq=1
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