Overview

The Administrative Manager provides high-level administrative support and serves as the first point of contact for the Senior Vice President, General Counsel and University Secretary. This position requires a thorough knowledge of office administration, operations, department procedures, and University policies and guidelines. Communicates directly with senior leadership, members of the Board of Trustees, faculty, staff, students, and external contacts. Handles confidential information with the utmost discretion. Exercises independent judgment in prioritizing the General Counsel's time and activities and proposes solutions when challenges arise. Proactively manages the General Counsel's busy calendar with flexibility and adaptability, skillfully handling unexpected conflicts and shifting needs and priorities. Assists with meeting preparation, including scheduling, preparing communications and agendas, and arranging catering. Organizes appropriate logistics for in-person, virtual, and hybrid meetings. Collaborates with other team members to make sure the General Counsel has everything needed for meetings, events, and travel, including preparing itineraries, conducting research, and gathering background materials. Keeps track of deadlines and manages follow-up to ensure they are met. Monitors and responds to a wide variety of incoming correspondence, including letters, emails, and phone calls, and directs inquiries appropriately. Drafts, edits, and proofreads documents for content and accuracy. Coordinates and confirms domestic and international travel arrangements, including preparing expense reimbursements, and ensures alignment with University policies and the department's budget. Provides support to the Office of Secretary with preparation for University Senate and Board of Trustees meetings and participates in meeting execution. Provides back-up assistance to other administrative support team members. Supports special projects for the General Counsel, such as assisting with recruitment efforts and organizing special events.

Responsibilities

Required Education:
Bachelor's Degree or equivalent combination education and experience.

Required Experience:
5+ years as an administrative or executive assistant.

Preferred Experience:
7+ years assisting a high-level executive preferred.

Required Skills, Knowledge and Abilities:
Must handle confidential information with the utmost discretion. Excellent interpersonal, verbal, and written communication skills. Ability to communicate sensitive information verbally and in writing to individuals at all levels. Strong attention to detail, organizational skills, and time-management skills. High level of professionalism in communicating with internal and external contacts at all levels. Ability to work under pressure while managing multiple competing tasks and priorities. Strong research, writing skills. Strong proficiency in Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and Zoom.

Qualifications

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Apply Here: https://www.click2apply.net/QLjgP4SJyJrV1hyaYTgzed

PI195026999