Finance & HR Professional - 27736 University Staff

The Department of Chemistry & Biochemistry is seeking applications for a Finance & HR Professional. This position will provide administrative, academic, financial, technical, and business-related services for the department to support the department's teaching, research, and outreach activities by creating systems and efficiencies and internal controls in the accounting, budget, personnel, and office administration systems.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. UCCS offers 53 undergraduate degree programs, 24 graduate degree programs, and 8 doctoral programs. UCCS is also home to the world's only Bachelor of InnovationTM program, which allows our graduates to master multi-disciplinary skills and graduate ready to create real change in the world. UCCS was recently classified as a "High Research Activity" university by the Carnegie Foundation and takes pride in being the only higher education institution in southern Colorado that explicitly includes research as part of its mission. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of offices – First Year Experience, Excel Centers, Academic Advising, and the Career Center just to name a few. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus.

The city, which was recently ranked as the number two Best Places to Live by U.S. News & World Report in 2022, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song "America the Beautiful" and a must-see for residents and visitors alike. The 14,115 foot summit is just one of dozens of area attractions, including scenic trails, museums, parks, a zoo and more. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state's best recreation opportunities.

Job Duties:

  • Accounting, Financial Planning and Reporting-Program Fiscal Manager

  • Relieving the chairs of technical budget processes, purchasing and requisitions on behalf of and in support of the department by forecasting and anticipating budget and operational needs. Serving as the Program Fiscal Manager in preparing budgets, purchases, and requisition documents, overseeing compliance and budget and procurement rules and guidelines, recommending adjustments to remain within overall budget limitations and interpreting budget materials, guidelines, and processes. Overseeing, interpreting, and adjusting, by journal entry department journals, on a monthly basis, for general funds, start-up, revenue and Sponsored Programs (grants-federal, private, public and university) and performing fiscal year-end close of the Chemistry & Biochemistry budget.

    Awareness of the responsibilities, expectations and understanding of the often-times minute, inter-relational aspects of the administrative functions of the department, college, campus, and university processes, which keep these institutions functioning in a healthy, orderly, legal, and effective manner.

  • Understanding fund and business accounting principles and the tools, processes and procedures and personnel to maintain a fiscally healthy university, college, and departmental unit.

  • Maintain and support the Department of Chemistry & Biochemistry, by providing front desk presence, to assist, support, and provide first-contact for/to the university, college, administration, faculty, students, staff and general public, and any other area of the University or campus, while creating, organizing, managing and processing administrative documents-to support all areas of assigned university, college, department, staff, faculty and student responsibilities.

  • Department Office Management

  • Department Administrative Liaison to the University and College of Letters, Arts, and Sciences

  • Human Resources and Student Employment Liaison-PPL

  • Responsible for all aspects of hiring-processing contracts, monthly, bi-weekly, and hourly pay. FTE vs. Percentage of Time vs. Standard Hours. Creating a position, funding a position, payroll-tracking, work hours-general payroll and grant fund-restricted. Academic Year. Weekend University. Credits vs Contact Hours. Earning Codes and Pay Groups. Speedtypes. Faculty Offloads, Overloads vs. Additional Pay. Hiring, processing, and tracking varieties of instructor overloads, lecturers, student employees, GTAs, volunteers, and POIs. Reporting-PAM reports, maintenance of records, audit, logs, Late Pay. Terminations. Job List. Cherwell. HCM. Ever changing processes, policies, requirements, and expectations. Tracking of processes is critical. (Create multiple tracking logs and keep them as up to date as possible.)

  • Making hiring, evaluation, student, and faculty-support decisions, with regards to payment processes and procedures, specific to the particular source or sources of the payroll funding, grants-federal, state or campus awards, scholarships, stipends with regard to speedtype and account selections, funding and spending limits and hiring restriction.

  • Respond to requests for assistance, supplies, orientation, hiring, information, for all above, as presented. Purchases-using the specific form of purchasing mechanism, event planning, inventory and make available, department instructional, testing and support supplies and equipment, trouble-shoot and maintain office equipment: Xerox copier/scanner, fax and telephones as needed or requested. Provide various departmental, clerical support such as Facilities- building and department and OIT work requests, cash control, create and submit all administrative purchase orders, Bursar's transactions, set up speedtypes, travel arrangements, reimbursements, emailing students, graduate program support, maintain all graduate, employee, instructor, and ST files, manage building and department key access.

  • All the above requiring timely preparation, response, judgement, follow-through, and knowledge of policies, processes, procedures, and resources.

  • Accomplish shared tasks and understand the resources available to complete the connected requirements and tasks.

  • Other duties as assigned.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Job Competencies:

    Advanced interpersonal, organizational, and problem-solving skills,

    Advanced oral and written communication skills.

    Accounting, financial management, spreadsheets, ability to generate financial reports.

    Knowledge of recruitment efforts and other human resource related activities.

    Technologically literate and proficient with Microsoft Office Suite.

    Ability to learn quickly and build upon knowledge acquired in training.

    Ability to adapt to changing work priorities based on the needs of the unit.

    Ability to maintain strict confidentiality and exercise discretion.

    Ability to meet deadlines and manage multiple, concurrent projects.

    Ability to develop and implement effective business processes and solutions

    Ability to work independently with attention to detail.

    Ability to work collaboratively and collegially with others in a multi-cultured environment.

    Ability to represent the departments in a professional, welcoming manner when communicating with potential and existing faculty, staff, students, and community members.

    Ability to work independently and efficiently process exceptions to standard procedures.

  • Ability to keep pace in an active and highly regulated environment.

Work Location: Hybrid (≤40% remote, ≥60% on-site)

Remote work will be available for emergency events. This will be offered based on the emergency and allowance will come from leadership and the guidelines provided at the time of the emergency.

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at $40,104 - $51,747 per year

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado Colorado Springs offers excellent benefits), some of which include:

    Comprehensive medical insurance (with the lowest cost option being $0 to the employee). Health Savings or Flexible Spending accounts also available. For more information, see UCCS benefits.

    Dental, Vision, Life and Disability insurance

    22 days of paid vacation, 11 state holidays and15 days of sick leave annually.

    Amazing retirement plans (you contribute 5% and CU doubles that contributes 10% into your 401(a) defined contribution plan or PERA Defined Benefit Plan).

    One free college class at any CU institution per semester or three per year with the Tuition Assistance Benefit Plan available to you or a dependent.

    Paid Parental Leave after 12 months of employment

    Off Campus Housing Resources

    Free or discounted entrance to CU sporting events.

    Some of the best coworkers you will ever have.

Tentative Search Timeline:

    Priority will be given to applications submitted by 5pm on October 25, 2022. However, this posting will remain open until filled.

    The potential dates for interviews with the search committee will be the week of November 1, 2022.

    The potential dates for interviews with the supervisor and appointing authority will be the week of November 10, 2022.

    The potential employee start date is December 1, 2022.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Don't meet every single requirement? Studies have shown that some people do not apply to jobs unless they meet every single qualification. At UCCS, we are dedicated to building a diverse, inclusive and authentic workplace. Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. You may be just the right candidate for this or other roles. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

Minimum Qualifications:

    Bachelor's degree

      Progressive professional experience can substitute for the bachelor's degree on a year for year basis.

    One year of financial and business support experience that includes financial tracking and reporting and processing human resource actions.

Preferred Qualifications:

    Experience in establishing internal controls for financial and human resources activities,

    Experience with website development and management.

    Experience working in higher education.

  • Peoplesoft Financial and Human Resource Management experience.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to move. Tasks may involve looking at computer screen continuously for long periods of time. The employee may occasionally lift and/or move up to 10 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.
Special Instructions to Applicants: • Applications submitted by 5 pm on October 25, 2022 will receive full consideration. • Applications submitted through email or surface mail will not be considered. Please apply at (job #: 27736). • Official transcripts will be required upon hire. • Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or [email protected]. Job related inquiries should be directed to the posting contact, Janel Owens, [email protected]. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. 3. Unofficial transcripts (optional, but preferred) When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

Job Category: Business Services

Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40063 - LAS-Chemistry

Schedule: Full-time

Posting Date: Oct 11, 2022

Unposting Date: Ongoing Posting Contact Name: Janel Owens Posting Contact Email: [email protected] Position Number: 00780370

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