Administrative Support Coordinator II

Job No: 516132
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time


REVISED

Position Summary

The School of Public Health (SPH) at San Diego State University (SDSU) is one of four nationally accredited schools of public health in California, and located in one of the most vibrant and culturally diverse areas in the country, the SPH provides many opportunities for education, research, and community involvement to advance the state of knowledge in different health disciplines and to improve the population's health. The SPH provides both undergraduate and graduate education in population-based health disciplines to prepare students for professional health and public health careers, and to enhance the knowledge and abilities of current health professionals.

The Administrative Support Coordinator provides administrative support to a complex academic program and includes support functions for the school, faculty, students and staff. The position is responsible for the coordination, planning, and implementation of a variety of administrative and complex clerical activities. The clerical and administrative work is typically operational or procedural in nature relating to the program, office, or projects and includes ongoing, complicated projects with a visible impact that requires skill in coordinating within the school and with other departments at SDSU and in the community. The ability to organize, direct, and prioritize multiple duties and tasks in a dynamic working environment is an essential requirement. This position operates under the direction of the director of the program and the lead Administrative Support Coordinator.

Responsibilities include maintenance of the school's operational budget and the purchasing needs of the school; administrative support and coordination of the fieldwork and internships program; supporting work order requests for facilities, phone systems, and telecom needs; fulfilling room requests for meetings and special events, supporting visa requirements for international faculty and guests, and the creation of flyers and surveys; and completing projects using desktop publishing packages with graphics capabilities, including graphics manipulation programs.

For information about the School of Public Health, click here.

Full-time, benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU San Diego Campus.

Education and Experience

High school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Specialized Skills

• Requisitioning and purchasing of supplies, services and equipment.
• Experience with standard purchasing policy and procedures and/or accounts payable..
• Demonstrated experience tracking complex expenditure budgets.
• Ability to work effectively with a diverse group of faculty, staff, students and external community partners.

Preferred Qualifications

• Knowledge of the processes and procedures related to graduate programs
• Experience at CSU or other academic environments.

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,700 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,440 - $5,639 per month.

SDSU Vaccine Policy

In accordance with the California State University system wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 19, 2022. To receive full consideration, apply by October 18, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Tina Deesen at tdeesen@sdsu.edu.


Advertised: Oct 04, 2022 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/516132/administrative-support-coordinator-ii







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