Fiscal Administrator (Hybrid) - Department of Ophthalmology - 27625 University Staff

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Ophthalmology

Fiscal Administrator (Hybrid) - Business Services Professional (Open Rank: Senior-Principal level)

Position #00803037 – Requisition #27625

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Ophthalmology has an opening for a full-time University Staff (unclassified) Fiscal Administrator - Business Services Professional (Open Rank: Senior-Principal level) position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Nature of work:

Ability to work a hybrid remote schedule with up to 3 days a week remote. Additional on-site days may be required when on-site meetings necessitate an additional on-site presence.

Post-Award: (approximately 70% of time)

Work with the Director of Finance, PIs and the OGC to coordinate the receipt of funded proposals Work with Director of Finance and OGC to identify cost-sharing in proposals and assure accurate accounting Act as liaison between OGC and the sponsor ensuring the timely execution of all awards Work with OGC to ensure project is correctly established in financial system and invoicing is scheduled when appropriate On a monthly basis provide support to Project Managers and/or Principal Investigators (PI) Provide expense documentation as required by contract to OGC invoicing team. Review of revenues, expenditures, available balances and encumbrances as compared to approved grant and contract budgets for sponsored projects with noted deficit. Prepare and submit all journal entries, as needed Prepare budget variance reports for all grants and review monthly with the Director of Finance and grant PI/Project Manager, or more frequently if required by CU policy or at the request of the PI. Work with PIs, or their designees, to facilitate the process of requesting, executing, tracking, verifying services and reconciling subcontracts Monthly meet with OGC post-award specialist assigned to Ophthalmology to address issues requiring OGC investigation and correction Upon award of a grant, execute all new Speedtype activity, including notifying various payroll liaisons, telecom, etc. Confirm that budget information is set up according to approved budget and invoicing is scheduled when appropriate Monitor allowable expenses on sponsored projects (Uniform Guidance compliance) Marketplace actions: Create POs, invoice Receiving, place orders, assist with SOWs and Vendor information Process PETs; make appropriate changes to personnel funding distributions, as necessary Manage close-out of completed projects

Financial Management: (approximately 30% of time)

Assists the Director of Finance with creating and maintaining spreadsheets, databases, dashboard reports and other analysis instruments for tracking monthly and quarterly reporting Assist in the preparation of materials for periodic presentations regarding the financial state of the Department and monthly reports for faculty and the Department. Assists the Director of Finance with reconciling accounts and charges for multiple financial systems, including University, CU Medicine and the CU Foundation. Assists with purchasing activities through COR360, CU Marketplace, and via procurement card, in adherence with purchasing policy. Responds to requests for information; research financial data, and troubleshoots discrepancies and initiates journal entries (JEs), retroactive payroll transfers (PETs), funding distributions, or other corrective adjustments. Compile, review and prepare financial information to assess whether revenues and expenses are on target to meet budget forecasts for the Department and individual faculty clinical income versus expenses. Managing and tracking invoices for contracts and entering contracts in CLX. Maintain current knowledge of CU policies and procedures for compliance enforcement and training. Assists with developing and analyzing revenue cycle reports for all service lines Design and manage department databases as requested/needed. Performing other duties as assigned by the Director of Finance, Department Administrator, or Department Chief.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications:

Senior Professional:

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution and 2 years of professional level experience.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Principal Professional:

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution and 4 years of professional level experience.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

2+ years of experience providing financial management support, which includes processing, managing and/or monitoring expense accounts and reimbursements Financial experience in a large complex public institution, higher education, healthcare or health sciences Department environment Experience with computer programs relevant to finance, budgeting, patient accounting or other business areas at the University of Colorado (HCM, MyBI, AX, Webspace, etc.) Extensive experience with Excel

Salary and Benefits

Principal Professional

The salary range (or hiring range) for this position has been established at $67,000 to $85,000.

Senior Professional

The salary range (or hiring range) for this position has been established at $58,000 to $74,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately and will continue until the position is filled.

Job Category: Business Services

Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - SOM-Ophthalmology

Schedule: Full-time

Posting Date: Oct 24, 2022

Unposting Date: Ongoing Posting Contact Name: Ashley Woodhouse Posting Contact Email: ashley.woodhouse@cuanschutz.edu Position Number: 00803037





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