Administrative Assistant

Job Details

Baltimore City Community CollegeAbout Baltimore City Community College
Founded in 1947, Baltimore City Community College (BCCC) is a comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College’s campus is located in West Baltimore; the institution also has several satellite locations throughout the city. With its broad range of degree and certificate programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves nearly 14,000* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that nearly 90** nations are represented within the student body.

* Based on annual unduplicated credit and non-credit headcount for FY 2018.
**Based on fall 2018 credit enrollment.
Requisition Number: 2022-198
Posting Start Date: 9/29/2022
City: Baltimore
State: MD
Minimum Education: Associates
Additional Documentation: YES
Compensation: Commensurate with Experience
Administrative Assistant Description/Job Summary

The Administrative Assistant III reports directly to the Vice President of Workforce Development and Continuing Education and performs a wide range of administrative functions to facilitate the daily operations of the division. The position performs duties of a sensitive and confidential nature. The Administrative Assistant III provides a variety of administrative tasks including research, preparing presentation, special projects, scheduling appointments, high-level communications and correspondence, and various liaison duties. The Administrative Assistant III provides customer-oriented quality service to the students, faculty, staff, and guests of Baltimore City Community College displaying exceptional organization, professionalism, communications, and attention to detail.

Responsibilities/Duties
  • Provides confidential and efficient administrative support to the Vice President of Workforce Development and Continuing Education, to include drafting reports and correspondence, answering telephone, maintaining the VP’s calendar, scheduling meetings and appointments, making travel or conference arrangements, greeting visitors, and related duties
  • Provides documentation of meetings, track and provide follow-up for action items Performs, coordinates, and or/supervises special projects as requested by the VP
  • Enters purchase requests into Banner
  • Prepares presentations and reports for the VP
  • Conducts research associated with the department functions and programs; analyzes information and make recommendations to the VP Develops and implements office procedures as requested by the VP
  • Tracks and orders office supplies and maintains supply storage areas
  • Composes or drafts letters and memoranda as requested by the VP
  • Ensures accuracy of items requiring signature or approval of the VP by reviewing them for typographical errors, formatting and internal consistency, forms control, etc Performs a variety of office activities to support the Workforce Development Division
  • Assist in the revision of established procedures suggests changes to enhance service and assists in the implementation of improvements
  • May compile, store, and retrieve management data using computer
  • Performs other duties as assigned
Required Qualifications
  • Associates degree
  • Five years of administrative assistant experience
  • Proficiency with MS Office software (including, but not limited to: Word, Excel, PowerPoint, Access, Visio) Outstanding customer service skills
  • Excellent communication skills, both oral and written Experience to multi-task in a fast-paced environment Exceptional organizational skills
Preferred Qualifications
  • Bachelor’s degree
  • Seven years of administrative assistant experience
  • Experience in an institution of higher learning or in a state agency

BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Applicants needing accommodation for any part of the application and/or hiring process should request the accommodation from The Office of Human Resources office by contacting us at 410-209-6007.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.


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Organization

Working at Baltimore City Community College

Baltimore City Community College (BCCC) is a crossroads of diverse peoples, of learning and work, and the multiplicity of stakeholders we serve: individuals, businesses, government and educational institutions of the community at large.
Our employees enjoy a collegial environment that is both challenging and welcoming. We stay innovative as we strive to be the leader in providing quality education that responds to and meets the needs of a diverse population of learners. Students come here to change their lives through education.

At Baltimore City Community College (BCCC) we meet students where they are through personal attention with the support of dedicated faculty. Each year we educate more than 15,000 students from Baltimore City, the State of Maryland, and the world.

BCCC is a State-sponsored, comprehensive, degree-granting community college with five learning sites in Baltimore City. We offer 29 associate degree programs and 16 certifications in high-demand fields, affordable tuition and flexible classes scheduled to meet students’ needs.

Baltimore City Community College provides quality, affordable, and accessible education meeting the professional and personal goals of a diverse population, changing lives, and building communities.

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