Job no: 503077
Work type: Full-time
Location: Various locations
Work Schedule: Monday-Friday (8:00-5:00)

Working Title

District Financial Aid Coordinator

Job Title Code

CTM

Salary Level

N05

Salary Range (Full-Time)

$53,000+ (Commensurate with education and experience)

Business Travel

N/A

FLSA

Exempt

Position Type

Staff

Position Summary

Serve as the point of contact for Dallas College Financial Aid offices and other departments, assisting with questions concerning Financial Aid policies, procedures, Title IV information and federal regulations for financial aid programs, providing expertise within these areas of specialization.

Required Knowledge, Skills & Abilities

• In depth knowledge of financial aid processes, policies and procedures governing financial aid programs and ensuring institutional compliance at all times. Comprehensive knowledge of Title IV laws, principles and best practices.
• Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions. Skilled in researching regulatory information and resolving complex financial aid questions. Knowledge of accounting refund process and capable of using professional judgement on complex awarding and disbursement issues, providing recommended solutions.
• Build professional relationships in a diverse environment and collaborate with staff and other departments regarding financial aid changes and improvements. Strong analytical skills to review and assess complex financial aid information. Ability to work independently in a fast-paced environment, handle multiple tasks, set priorities and meet deadlines, using a high degree of accuracy and attention to detail. Ability to keep information confidential.
• Understanding of sensitivity to and respect for the diverse academic, diverse, cultural, disability and ethnic backgrounds of students, faculty, staff and community. Knowledge and understanding of organizational responsibilities, goals and objectives. Ability to adapt quickly to changes in rules and regulations and stay within compliance.
• Experience and skills in the use of technological tools and systems that support and deliver financial aid programs and services. Advanced knowledge of advising and counseling techniques, interacting with diverse audiences. Possess strong written and verbal communication skills, along with active listening and negotiation skills. Must be able to provide excellent customer service.

Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

Minimum Knowledge and Experience

• Associates degree with two (2) years of work-related experience or High School Diploma and four (4) years work-related experience.
• Official transcript will be required.
*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

Essential Duties and Responsibilities

• Primarily serves the campus Financial Aid offices as well as other departments throughout Dallas College assisting employees and students as needed. Review Return of Funds processes, track ROF refunds, student notifications, financial aid refund requests, awards management and verifying Title IV class eligibility.
• Ensures compliance and quality assurance regarding policy for federal, state and local student assistance programs.
• Research and review award and disbursement issues to determine if the student is eligible to receive federal/state funding. Provides administrative guidance to Student Services, Business Offices, in addition to other departments within Dallas College for Programs of Study, refund issues, and Return of Funds issues. Assists with Business Office inquiries and provides support concerning contracts, grants and a variety of topics.
• Maintain working relationships with all FA offices district wide as well as internal and external offices to ensure students credit or debit balances are properly refunded or resolved. Work with campus business offices and district accounts receivable staff to ensure timely disbursement of credit balance
• Participate in professional development trainings to stay abreast of changes on the campuses and at the central financial aid level offered by the Department of Education. Create and maintain ROF/RFF reports weekly and complete ad hoc reports as requested from supervisor. May create spreadsheets for AR clean up to be submitted to multiple areas in the district to alleviate credit and debit balance
• Research student accounts for eligibility for credit balances and determine if the funds need to be returned. Utilize various systems to review and process financial aid refunds, utilize FSA awarding system and records systems to research awarding and disbursement issues. Provides timely communication to requests from internal departments regarding financial aid programs and student eligibility.
• Completes required Dallas College Professional Development training hours per academic year.
• Performs other duties as assigned.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Dallas College is part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression. Dallas College complies with the Americans with Disabilities and Veterans Act.

Advertised: 29 Sep 2022 Central Daylight Time
Applications close: 13 Oct 2022 11:55 PM Central Daylight Time