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Administrative Specialist

Coastal Carolina University
Conway, SC

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Classification Title:

Administrative Specialist II

Classification Code:


Pay Band:


Internal Title:

Administrative Specialist



Position Type:

PCLS - Slotted Classified

Full or Part Time:



12 mo.

Hours per week:

37.5 hours per week

Normal Work Schedule:

M-F 8:00 to 5:00

Does this position require driving?:


Does this position require a credit check?:


Job Details:

Administrative Specialist

The Spadoni College of Education and Social Sciences at Coastal Carolina University seeks a qualified Administrative Specialist in the Department of Sociology.

Duties will include, but are not limited to:· Handles various correspondence with faculty, staff, current and prospective students, alumni, parents, and the general public;· Coordinates prospective student visits, disseminates departmental information; schedules room reservations;· Maintains and organizes shared departmental space, equipment, supplies, keys, etc.;· Coordinates and performs fiscal management activities, includes maintaining departmental budgets and accounting functions; initiating and organizing budget requests; responding to budget audits;· Performs procurement activities not limited to: purchasing of basic departmental supplies, accurately tracks all department purchasing, maintains P-card monthly statements adhering to monthly deadlines;· Coordinates and performs personnel hiring (submits e-forms via People Admin, Datatel Workflow, or paperwork forms to hire staff teaching dual, teaching associates and faculty overloads, Maymester and Summer hiring);· Prepares and oversees all hiring and salary paperwork for faculty teaching in the department;· Assists the chair by performing Datatel functions, change advisers, change of major/minor, assign advisers, make student folders;· Assist chair with collection and storage of documents and reports, including annual reports, program evaluations, faculty evaluations, syllabi and class scheduling;· Maintains and updates student records, assists with transfer and petition issues, assigns faculty advisors, registers students, monitors and assists probation and suspension students; and· Performs other duties as assigned.
Requirements: A high school diploma or equivalent (GED) and two (2) years of relevant job experience is required. Equivalent education, training, and experience will be considered. A bachelor’s degree and experience in an academic setting is preferred.
Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, minutes from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 46 states and 53 nations. The University is accredited by the Southern Association of Colleges and Schools to award the baccalaureate and selective master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in educational leadership, and Ph.D. degrees in Marine Science and Education.
Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.
How to apply: Interested candidates may apply online at: Applicants should submit a cover letter, resume and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled. Coastal Carolina University is an EO/AA employer.
Administrative Specialist II (AA50/61122944/FTE-S00705P), full-time position with benefits. SC State Pay Band: 03. Salary range: $23,885.00 (minimum) to $34,042.00 (midpoint). Normal work hours are 8:00 a.m. to 5:00 p.m., Monday through Thursday, and 8:00 a.m. – 12:30 p.m., on Friday. Must be flexible to meet the special scheduling needs of the university.

Required Qualifications:

High school diploma. Two (2) years of relevant job experience. Equivalent education, training, and experience will be considered.

Preferred Qualifications:

Bachelor’s degree. Experience in an academic setting.

Knowledge, Skills & Abilities:

The employee must have excellent organizational, interpersonal, and communication skills. Strong typing and computer skills are required, including proficiency with various software packages (MS Word and Excel, email, internet, ability to learn Datatel); must have good time management and office management skills and be able to work cooperatively with diverse groups. Must be able to maintain and track budgets; must be able to coordinate paperwork for student records, hiring, purchasing, travel and grant transactions. Must be able to communicate effectively and work cooperatively with faculty, staff, students, parents, and the general public.

Mental Demands:

Confidentiality, Constant Interruptions, Customer Contact, Detailed Work, Verbal Communication, Written Communication, Analytical and Problem Solving, Language, Math, Multiple Concurrent Tasks, Reading (documents or instruments), Reasoning, Stress, Training

Physical Demands:

Sitting, Speaking, Standing, Walking, Writing

Physical Demands (Elements Exposed To):

None of these Listed

Please Select Any and All Equipment Needed to Perform the Duties:

Calculator, Computer and Peripheral Equipment, Copier, Fax, Credit Card Transactions, Scanner, Telephone

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