Administrative Assistant - Spanbauer

Fox Valley Technical College

Job Category
Regular Support Staff
FVTC Worksite
J.J. Keller - Transportation Center, S.J. Spanbauer Aviation & Industrial Center
Hourly Rate
$20.90
Hours Per Week
40


Job Description Summary
This position performs a wide variety of administrative and technical duties that require specialized knowledge of organizational structure functions and procedures. This position serves as the primary information source for faculty and students.

Job Description
ESSENTIAL JOB FUNCTIONS:

• Serves as the primary campus administrative assistant. Provides support to the Dean, Associate Dean, faculty and academic counselors. Disseminates information to students and general public about all aspects of campus programs and functions.
• Is an authorized “Test Center Administrator” for FAA, FFC & NCATT computer based testing. Must pass a FAA background check, undergo training and certification, and pass the Proctor Qualifying Test. Required to take a yearly exam to keep in compliance with the FAA. Maintains student security clearance and verifies documents of citizenship required by Homeland Security.
• Prepares business and industry technical assistance contracts and related correspondence. Maintains files on seminars, orders hospitality, register participants, and processes invoicing information to contracting department.
• Serves as the campus cashier: collects course fees via cash and check. Maintains petty cash, prepares a daily registration remittance and makes bank deposits. Responsible for credit cards used to purchase aircraft fuel and P Card for office supplies. Creates purchase requisitions and tracks budgets for programs.
• Assists students with admissions, class registration, and financial aid. Orders and maintains inventory of instructional materials, office supplies, catalogs and brochures, instructor manuals and desk copies of textbooks. Purchases, sells and maintains accounts on required apparel and supplies for students and staff.
• Assists faculty with PeopleSoft and Workday issues related to rosters, transcripts, and grading. Trains students in the use of self-service registration, student e-mail accounts, and graduation sign-up.
• Serves as the liaison to the Enrollment Facilitator for purposes of accessing student records for students.
• Establishes and maintains accurate room schedules and textbook list for instructors, monitoring ongoing changes and updates textbook information. Orders desk copies of textbooks and training materials.
• Works with instructors to set class dates and times. Prepares student class schedules to provide students with class information on program courses.
• Processes the incoming and outgoing mail. Reports and orders supplies for the copiers and maintains and programs the telephones.
• Sends out advisory committee meeting notices, minutes, and maintains mailing lists of all committees.
• Facilitates operational functions of the SJS facility.

QUALIFICATIONS, TRAINING, AND EXPERIENCE

• Associate Degree in Administrative Assistant, AND
• Two years of recent, related work experience, OR
• An equivalent combination of related education, training and experience.
• Intermediate to advanced skills in Microsoft Suite.
• Experience with PeopleSoft and Workday is preferred.

ESSENTIAL APTITUDES, SKILLS, KNOWLEDGE, AND PERSONAL CHARACTERISTICS

• Demonstrate ethical conduct in all aspects of the work environment.
• Exceptional customer service skills and the ability to maintain an excellent working relationship with internal and external customers.
• Excellent oral and written communications skills, as well as good listening skills.
• Ability to identify needed action without continual direction.
• Excellent organizational skills and ability to work under pressure.
• Neatness in work and appearance.
• Demonstrate a positive attitude, maturity, initiative and integrity with a professional image contributing to the success of the college.
• Work effectively in a team environment.
• Ability to work with diverse student, staff, and community populations.
• Ability to maintain confidentiality and professionalism.
• Accept responsibility for professional growth.
• Dependable, punctual, and commitment to following through on tasks.
• Flexibility in work schedule is required.

Additional Information

Starting pay: $20.90 per hour.

Note: Internal applicants' wage will be based upon the applicable compensation structure.

FVTC strongly and actively strives to increase diversity and provide equal opportunity within its community. FVTC does not discriminate against persons based on age, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sexual orientation, transgender status, veteran status, weight or any other protected class.


To apply, please visit: https://fvtc.wd1.myworkdayjobs.com/en-US/FVTC/job/Oshkosh-WI/Administrative-Assistant---Spanbauer_JR2022-239

Fox Valley Technical College celebrates diversity, supports equity and inclusiveness, and encourages individual expression in our workplace.







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