Assistant Registrar, Records

Date Posted: 09/28/2022
Req ID: 27549
Faculty/Division: Faculty of Law
Department: Faculty of Law
Campus: St. George (Downtown Toronto)
Position Number: 00012889

Description:

TERM to September 2023

About us:

The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. The Faculty of Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity:

Under the direction of the Assistant Dean, Academic, the Assistant Registrar, Records is responsible for overseeing the integrity of the degree granting process and supporting the Faculty of Law in all aspects of the administration of student academic records for the JD Program. Major duties include setting priorities for the office, supervising casual staff during examination periods and ensuring the quality of registrarial services to students and other stakeholders

Your responsibilities will include:

• Creating and updating student records
• Coordinating the submission process of student grades/marks
• Verifying and reconciling data errors
• Monitoring student degree progress
• Advising staff on the interpretation of academic regulations and its impact to student records and assessments
• Reviewing and assessing student records to confirm eligibility to graduate
• Collecting and submitting grades
• Organizing, summarizing and circulating program and/or course evaluations

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four years directly related experience in admissions and/or registrar's office setting
• Experience in a front line customer facing role
• Demonstrated experience maintaining a large numberof student records on a computerized system
• Experience advising students on course and credit requirements
• Experience overseeing exam activities
• High level of proficiency with Microsoft Office including Word, Excel, Outlook, PowerPoint
• Demonstrated experience working with databases, student portals, etc.
• High level of proficiency with University systems (ACORN/ROSI) or similar systems
• Strong organizational skills and ability to manage competing priorities and deadlines
• Excellent attention to detail with a high level of accuracy
• Ability to deal with sensitive and confidential matters

To be successful in this role you will be:

• Multi-tasker
• Organized
• Procedural
• Self-directed
• Tactful

Closing Date: 10/07/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $71,842 with an annual step progression to a maximum of $91,875. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Robyn Hunter

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Registrar, Equity, Administrative, Finance, Records