With approximately 300 music students, The University of Denvers Lamont School of Music in the College of Arts, Humanities and Social Sciences is a highly selective and nationally renowned music program. An accredited institutional member of NASM, Lamont is distinguished by an exceptionally talented and diverse student body as well as a faculty recognized nationally and internationally who tour, record, perform, publish, present scholarly work, and compose at the highest professional levels. Residing in the acclaimed Robert and Judi Newman Center for the Performing Arts, its comprehensive program includes degrees and certificates from the Bachelor level through an Artist Diploma. For a more detailed description of the School, visit www.du.edu/lamont.

Position Summary

Serving as the Executive Assistant to the Director, the Administrative Assistant III supports the work of the Director and manages the day-to-day operations of the music office. It also provides ongoing support for Lamont faculty, staff, and students on an as-needed basis. The position works independently under general direction from the Director and handles problems and non-routine situations with minimal supervision.

Essential Functions

• Director support: Support and coordinate the work of the Director (e.g., manage calendar, schedule meetings, reconcile expenses, coordinate travel); assist with producing, editing, and organizing correspondence and reports; and assist with projects in Development and other areas
• Staff support: Work closely with Lamonts professional staff who oversee Budget & Management, Advising, Public Relations, Admission, Facilities, and Concert Production
• Administrative duties and functions: front desk reception, process mail, order supplies, maintain files (print, online)
• Academic functions: Coordinate functions including promotion and tenure reviews, faculty searches, application processes for faculty sabbaticals, recording minutes for general faculty meetings
• Course scheduling: Work with Lamont faculty and staff, the Deans office, and the Registrars office on building course schedules every quarter
• Catering: Coordinate receptions for Lamont functions, often in collaboration with Marketing & Communications
• Supervise a student employee in the Music Office

Knowledge, Skills, and Abilities

• Develop and maintain good working relationships with a broad constituency through excellent customer service
• Communicate effectively both verbally and in writing
• Present information effectively and respond to inquiries from the university and community constituents
• Handle sensitive and confidential information
• Exercise judgment and multi-task priorities

Required Qualifications

• Associate Degree or equivalent
• 3 years experience in an office support setting, some of which in supporting an upper-level position
• Proficient with standard office programs (word processing, spreadsheets, email, etc.)

Preferred Qualifications

• Bachelors degree
• 5+ years in an office support setting, at least 3 of which were supporting an upper-level position
• Experience handling complex projects independently
• Proven planning and organizational skills accompanied by a high level of attention to detail
• Knowledge of and experience in some aspect of music
• Experience in higher education

Working Environment

1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.

Physical Activities

1. Ability to sit or stand in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) October 14, 2022. Applications will be reviewed until the position is filled

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 6.

Hourly Range:
The hourly range for the position is $22.00-$25.00.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume or CV
2. Cover Letter that speaks to the position
3. A statement no longer than one page about experience with and commitment to inclusive excellence (see DUs values, practices, and actions regarding diversity, equity, and inclusivity)

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.