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PENS Trial Recruitment Administrator

Johns Hopkins University

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PENS Trial Recruitment Administrator
The Department of Neurosurgery in the Johns Hopkins University School of Medicine is seeking a PENS Trial Recruitment Administrator. The PENS Study is a prospective, multi-institutional randomized double-blinded placebo-controlled clinical trial for the surgical shunting treatment of idiopathic Normal Pressure Hydrocephalus (iNPH). The goal of the study is that, with demonstrated clinical effectiveness, the controversy over treating iNPH should be resolved. Secondary goals include developing an improved understanding of the both the symptom and disease pathologies, reduce the need for invasive CSF trial drainage, and improve identification and tracking of impairment and improvement in patients. Twenty sites across the U.S. and Canada are participating in the study. This study is funded by a grant from NINDS.

An active objective of the study is to ensure that the study participants reflect the racial and ethnic composition of the general public. These individuals are currently underrepresented in the initial study and underserved in the healthcare system, in general. In raising awareness of the condition among referring medical practitioners and the general patient population, a benefit will hopefully be an increase in the number of patients evaluated for iNPH across the board. This, in turn, will reduce the impairment, disability, health care costs, and effects on families from untreated iNPH. This position reports directly to the Clinical Trials Manager in the Department of Neurosurgery.

This position is responsible for the implementation, management, and administration of a recruitment plan directly targeted at underrepresented communities within a defined geographic area around each of the PENS Trial sites. Additionally, at Johns Hopkins, this position will assist with the enrollment of study participants whose participation may be hindered by non-health related barriers by assisting them in finding the resources or support they need.

Specific Duties & Responsibilities

  • Serve as an active team member to the PENS Trial Outreach Taskforce on development and approval of the recruitment plan, including managing or facilitating the production/printing of all final approved materials created for distribution.
  • Independently develop and implement a program of outreach and education to community physicians and diversity associates.
  • Identify and engage Diversity or Community Outreach Associates at Johns Hopkins and at participating hospitals
  • Identify, engage, and educate physicians referring NPH patients in the community around Hopkins.
  • Serve as the primary contact with PENS Site coordinators and, where applicable, other institutional staff (Diversity or Community Outreach Associates and referring physicians) to define the underserved communities for each site and the medical practitioners and other entities that can assist in the dissemination of information.
  • Develop the target audience per PENS Site, identifying underserved racial and ethnic groups within a defined geographic boundary, potentially utilizing public data sources such as census data or equivalent.
  • Within each area, identify medical professionals responsible for initial screening of iNPH and/or referral to each site.
  • Within each area, identify other influential entities that may play a role in referring residents to local medical professionals.
  • Define the digital audience for awareness/marketing purposes.
  • Oversee the outreach and dissemination of appropriate materials to identified individuals/groups.
  • Mailings to identified medical professionals with a letter from the site PI and materials to distribute to patients in clinic.
  • Follow up via phone to confirm receipt and answer any questions.
  • Mailings to identified community organizations/entities with iNPH informational materials.
  • Follow up via phone to confirm receipt and answer any questions.
  • Monitor and control budgets for a digital marketing campaign under the guidance of the COO of the Hydrocephalus Association.
  • Provide comprehensive analysis on the results of the recruitment efforts to the PENS Trial Outreach Taskforce on a monthly basis.
  • Assists in the screening of potential PENS Trial study candidates to ascertain non-health related barriers that would challenge their participation in the study.
  • Supports patients and their families in finding the resources or programs they need to successfully use the healthcare system.
  • Institute processes to measure success of community engagement and recruitment strategies.
  • Provide regular reports on strategic performance and metrics.

Special Knowledge, Skills & Abilities

  • Ability to interact competently and courteously with a variety of people from varying professions, educational levels, and racial and ethnic backgrounds.
  • Demonstrated skills in persuasive verbal and written communications.
  • Problem-solving, critical-thinking skills, strong organizational skills, and attention to detail is essential.
  • Proficiency in Microsoft Office Applications including Excel, PowerPoint, and Word.
  • Strong work ethic; results-oriented and self-motivated.

Minimum Qualifications
  • Bachelor's Degree in related discipline.
  • Three (3) years of related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Experience with Microsoft Office Applications including Excel, PowerPoint, and Word.

Preferred Qualifications
  • Masters or Bachelor's Degree in Public Health or related field.
  • Management experience a plus.

Classified Title: Sr. Research Program Coordinator
Working Title: PENS Trial Recruitment Administrator
Role/Level/Range: ACRP/03/MB
Starting Salary Range: $40,100 - $55,140 (Commensurate with experience)

Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Neuro Sur Vascular
Personnel area: School of Medicine

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

*18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.*

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

To apply, visit

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