Post Award Research AdministratorDivision:
Research and Economic DevelopmentDepartment:
Research & Economic Dev (Adm)Work Unit:
Grants & Contracts AdministrationWork Location:
Cameron HallVacancy Open To:
All CandidatesPosition Designation:
Non-Student TemporaryEmployment Type:
Temporary - Full-timeHours per week:
Mon-Friday 8-5 pm with the option to telework/remote after the training period.Pay Rate:
Graduation from a four-year college or university and at least four years of program associate experience, or an equivalent combination of training and experience.Departmental Preferred Experience, Skills, Training/Education::
Previous research administration experience providing sponsored project management from budget approval to project closeout in post award service teams supporting key departments in a college or university setting. Ability to advise and assist faculty and department staff; understanding of basic research administration; ensures compliance with appropriate federal, agency, state, and university regulations, policies and procedures; and administers sponsored projects for fiscal and programmatic compliance. Able to multi-task, independently and manage work ﬂow; Ability to work well in a team environment.Duties and Responsibilities:
Under general supervision, provide administrative oversight and support for budgets, labor distributions, expenditures, cost sharing, project deliverables, regulatory compliance; ensure appropriate and complete recording of project costs: resolve deficits: monitor subcontractor and consultant performance and billing; establish, maintain, and close out projects in the university accounting system.
Review award budget for conformance to University, sponsor and regulatory costing requirements: resolve issues with department. Establish sponsored project cost centers in the financial accounting system. Notify the department of the established account number and any special conditions or restrictions that apply to the project including cost sharing and program income. Periodically review budgeted employee effort for the award and ensure that principal investigators establish appropriate effort distributions in the Payroll system. Monitor revenue and expense and perform grant accounting for sponsored projects in compliance with CASB, Uniform Guidance, various governmental agency and other sponsor regulations and institutional policies. Maintain oversight of financial records for each award. Monitor budget variances: review and process internal budget modifications. Approve expenditure requests and review cost transfers for validity, backup documentation and fund availability. Ensure prior approvals are obtained from sponsor where applicable. Ensure that all project costs, including university or third-party cost sharing are accounted for properly and documented. Monitor and reconcile facilities and administrative and employee benefit charges to projects. Perform other accounting as needed.Assist the invoicing group with collection activities as needed. Monitor subcontracts and process payment request from subcontractors. Assist with distribution of project reports and end date and deficit notices to PI’s and Departments in accordance with UNCC research policies and procedures. Support faculty and department administrators in resolving project deficits. Perform award closeout activities in conjunction with the PI and support staff. Ensure sponsor closeout requirements are met and the financial fund closeout in the accounting system is in accordance with UNCC research policies and procedures. Recommend policies and procedures that keep UNC Charlotte in compliance with federal, state and various funding agency rules and regulations. Assure interaction between the Office of Grants and Contracts administrative systems and other systems at UNC Charlotte and the State of North Carolina.
Able to communicate effectively and diplomatically, both orally and in writing, with both University and sponsor representatives at all levels.
Must be able to work with individuals at all levels to resolve issues in a timely manner. This position works closely with the Associate Director of Post Award in the Office of Grants and Contracts Administration, and the college-based research officers and departments.Proposed Hire Date:
Excellent customer service skills and the ability to clearly convey information by communicating effectively and achieve levels of professional skill/knowledge by staying abreast of current developments and trends in areas of expertise. Participates on University committees and in training programs sponsored by Research and Economic Development and/or Grants and Contracts Administration, as needed. Performs other related responsibilities as required.
10/30/2022Expected Length of Assignment:
11 MonthsPosting Open Date:
09/12/2022Special Notes to Applicants:
Full-time temporary positions do not offer leave accrual (paid time off), or retirement entitlement (state service) benefits. However, full-time temporary employees are eligible to participate in a High Deductible Health Plan (HDHP). Please use these links for more information:http://www.shpnc.org/HDHP.aspx