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Post Award Research Administrator

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Job Details

Position Number:


Working Title:

Post Award Research Administrator


Research and Economic Development


Research & Economic Dev (Adm)

Work Unit:

Grants & Contracts Administration

Work Location:

Cameron Hall

Vacancy Open To:

All Candidates

Position Designation:

Non-Student Temporary

Employment Type:

Temporary - Full-time

Hours per week:


Work Schedule:

Mon-Friday 8-5 pm with the option to telework/remote after the training period.

Pay Rate:


Minimum Experience/Education:

Graduation from a four-year college or university and at least four years of program associate experience, or an equivalent combination of training and experience.

Departmental Preferred Experience, Skills, Training/Education::

Previous research administration experience providing sponsored project management from budget approval to project closeout in post award service teams supporting key departments in a college or university setting. Ability to advise and assist faculty and department staff; understanding of basic research administration; ensures compliance with appropriate federal, agency, state, and university regulations, policies and procedures; and administers sponsored projects for fiscal and programmatic compliance. Able to multi-task, independently and manage work flow; Ability to work well in a team environment.

Duties and Responsibilities:

Under general supervision, provide administrative oversight and support for budgets, labor distributions, expenditures, cost sharing, project deliverables, regulatory compliance; ensure appropriate and complete recording of project costs: resolve deficits: monitor subcontractor and consultant performance and billing; establish, maintain, and close out projects in the university accounting system.

Review award budget for conformance to University, sponsor and regulatory costing requirements: resolve issues with department. Establish sponsored project cost centers in the financial accounting system. Notify the department of the established account number and any special conditions or restrictions that apply to the project including cost sharing and program income. Periodically review budgeted employee effort for the award and ensure that principal investigators establish appropriate effort distributions in the Payroll system. Monitor revenue and expense and perform grant accounting for sponsored projects in compliance with CASB, Uniform Guidance, various governmental agency and other sponsor regulations and institutional policies. Maintain oversight of financial records for each award. Monitor budget variances: review and process internal budget modifications. Approve expenditure requests and review cost transfers for validity, backup documentation and fund availability. Ensure prior approvals are obtained from sponsor where applicable. Ensure that all project costs, including university or third-party cost sharing are accounted for properly and documented. Monitor and reconcile facilities and administrative and employee benefit charges to projects. Perform other accounting as needed.Assist the invoicing group with collection activities as needed. Monitor subcontracts and process payment request from subcontractors. Assist with distribution of project reports and end date and deficit notices to PI’s and Departments in accordance with UNCC research policies and procedures. Support faculty and department administrators in resolving project deficits. Perform award closeout activities in conjunction with the PI and support staff. Ensure sponsor closeout requirements are met and the financial fund closeout in the accounting system is in accordance with UNCC research policies and procedures. Recommend policies and procedures that keep UNC Charlotte in compliance with federal, state and various funding agency rules and regulations. Assure interaction between the Office of Grants and Contracts administrative systems and other systems at UNC Charlotte and the State of North Carolina.
Able to communicate effectively and diplomatically, both orally and in writing, with both University and sponsor representatives at all levels.

Other Work/Responsibilities:

Must be able to work with individuals at all levels to resolve issues in a timely manner. This position works closely with the Associate Director of Post Award in the Office of Grants and Contracts Administration, and the college-based research officers and departments.
Excellent customer service skills and the ability to clearly convey information by communicating effectively and achieve levels of professional skill/knowledge by staying abreast of current developments and trends in areas of expertise. Participates on University committees and in training programs sponsored by Research and Economic Development and/or Grants and Contracts Administration, as needed. Performs other related responsibilities as required.

Proposed Hire Date:


Expected Length of Assignment:

11 Months

Posting Open Date:


Special Notes to Applicants:

Full-time temporary positions do not offer leave accrual (paid time off), or retirement entitlement (state service) benefits. However, full-time temporary employees are eligible to participate in a High Deductible Health Plan (HDHP). Please use these links for more information:


About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link:

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link:

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:


    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.


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