Administrative Secretary
The Johns Hopkins Medicine Simulation Center (Simulation Center) is dedicated to supporting the growing use of simulation methodologies throughout medical education and professional practice. It provides consultative and supportive services for curriculum development, innovative instructional strategies, assessment methods, and faculty development in simulations for Johns Hopkins University School of Medicine (JHUSOM) and the Johns Hopkins Hospital (JHH) as well as other Johns Hopkins Health System (JHHS) and Johns Hopkins University entities (Bayview Medical Center, School of Nursing, etc.) and external clients. The Simulation Center has a special interest in resuscitation, crisis resource management, and simulation-based research. In an effort to advance the science of medical education and patient safety, simulations are conducted within the Simulation Center and in the clinical environment (“in situ”). We are seeking an Administrative Secretary who will provide front office administration for our Simulation Center facilities.

Specific Duties & Responsibilities

• Greets faculty, learners, staff, and visitors of the Simulation Center.
• Provides learner registration and guidance to appropriate learning space.
• Maintains reception and common areas.
• Receives and reports all deliveries/mail to appropriate staff.
• Maintains, orders, and restocks office supplies.
• Escalates or submits maintenance requests for routine facilities needs.
• Provides back-up support for purchasing office supplies, medical supplies, and equipment.
• Other duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Two years related experience.
• Ability to use a desktop computer, phone, printer, and other office equipment.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Special Knowledge Skills & Abilities

• Exceptional oral, written and interpersonal communication skills.

• Knowledge of Microsoft Office (Word, Excel, and Outlook.)

• Ability to work independently as well as collaboratively.

• Ability to conduct multiple tasks in a fast-paced office environment.

• Excellent organizational skills with ability to prioritize workload.

Physical Requirements

• Must be able to sit at a computer for extended periods of time.
  
• Must be able to carry boxes and stock office materials.

Preferred Qualifications

• Administrative support experience in an office setting, preferably in an academic or healthcare organization.
• Knowledge of JHU administrative policies and procedures.
• Knowledge of JHU's SAP Financial system.

Classified Title: Administrative Secretary
Role/Level/Range: ATO 40/E/02/OD
Starting Hourly Pay Rate Range: $15.70 - $21.65/hr (Commensurate with experience)
Employee group: Casual / On Call
Schedule: PRN, Casual as needed
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Admin Sim Ctr Simulation Center
Personnel area: School of Medicine

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

To apply, visit https://jobs.jhu.edu/job/Baltimore-Administrative-Secretary-MD-21205/939713900/








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