Specialist IV - University Card Services Administrator/University HUB Coordinator
- Employer
- Sam Houston State University
- Location
- Huntsville, TX
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- Administrative Jobs
- Technology, IT Support & Training
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
202200397S
Title:Specialist IV - University Card Services Administrator/University HUB Coordinator
FLSA status:Non-Exempt
Hiring Salary:This position is a pay grade 15. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf
Technical/Para-Professional
Department:Procurement & Business Services
Division:Division of Finance and Operations
Open Date:09/23/2022
Open Until Filled:Yes
Educational and Experience Requirement:Bachelor’s degree in related field. Two years relevant experience in a related field. Experience in Higher Education is desirable. Additional experience may be considered in lieu of education.
Nature & Purpose of Position:Serve as the Card Services Administrator overseeing the day to day operations of the University’s P-Card program and serve as the University’s Historically Underutilized Business (HUB) Coordinator.
Primary Responsibilities:Responsible for administration of the University’s P-Card Program. Duties to include, but not limited to, work with the University’s P-Card vendor(s), providing training to campus on P-Card policies and procedures, training on the use of P-Card reconciliation software, audit of monthly P-Card reconciliation reports, and other duties consistent with the administration of a P-Card program for an Agency of the State of Texas. Determines work priorities, develops schedules, and plans the processing of work surrounding daily P-Card administration. Provides considerable independent judgment in the management of the P-Card program. Serves as “Help Desk” to campus end users in regards to P-Card questions and issues. Monitors P-Card activity and usage patterns and provides audit of P-Card activity. Runs and analyzes reports for management. Prepares financial, statistical and complex factual information from a variety of sources. Interprets policies and explains procedures relating to activities performed in the department and counsels’ others regarding policies and procedures in relation to P-Card. Maintains extremely accurate records and information for various administrative requests.
Serves as the University’s HUB Coordinator and provides weekly, monthly, semi-annual and annual reporting on the HUB program to the University President, Texas State University System (TSUS), and State Comptroller’s Office as required by statute or as requested. Trains University staff on the HUB program and assists in matching staff with HUB suppliers to reach departmental and university goals. Reports directly to the Assistant Director of Procurement but also works daily alongside the Director of Procurement. Responsible for University outreach to secure HUB certified vendors and to promote the HUB program. Attends HUB forums as required. Serves as the SHSU representative for the Walker County HUB show which includes SHSU, TDCJ, City of Huntsville, Walker County, and Region 6 ESC. Provides guidance at Facilities and Procurement pre-bid/pre-proposal conferences to suppliers, general contractors and subcontractors. Serves on committees when requested to provide agency input for HUB program at the local, system or state level.
Performs duties of a complex nature referring matters which are highly complex, controversial, or specialized to the appropriate authority level. High level of customer service is required in both positions as they serve a wide range of authority levels. Performs other duties as assigned within the department.
Ability to communicate effectively to campus community and others. Requires a demonstrated ability to establish congenial work relationships and to communicate effectively within department and workgroups.
Up to 20% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.
Full Time
Quicklink:https://shsu.peopleadmin.com/postings/32824
EEO Statement:Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.
Annual Security and Fire Safety Report
Organization
About Sam Houston State University
For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 22,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more.
SHSU is an inclusive institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master’s, and 11 doctoral programs—including the nation’s first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online.
Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today’s Top 50 in the U.S. for “commitment to civic engagement and global awareness,” in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges the university's significant commitment to service.
Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston.
SHSU is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215. SHSU is committed to promoting a campus culture that embraces diversity and inclusion. The University acknowledges and values our responsibility to cultivate an equitable and inclusive environment where students, faculty, staff, and community recognize the benefits of collaboration and mutual respect through diverse identities and experiences.
Member The Texas State University System
- Website
- https://www.shsu.edu/
- Telephone
- 936-294-1070
- Location
-
1905 University Avenue
Huntsville
TX
77340
US
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