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Deputy Executive Vice Chancellor, Facilities Management

Employer
University of Massachusetts Medical School
Location
55 Lake Ave North

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Executive Administration Jobs
Vice Presidents
Administrative Jobs
Institutional & Business Affairs, Facilities Management & Sustainability
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Overview

GENERAL SUMMARY OF POSITION: 

Under the direction of the Executive Vice Chancellor Administration and Finance or designee, the Deputy Executive Vice Chancellor, Facilities Management has overall responsibility for developing and maintaining UMass Chan’s real estate portfolio, including those external properties that foster, support and promote the University and UMass Chan.  This includes new construction/expansion, capital renovations/improvements, and the day-to-day facilities operations.  This position shall also consult with the Executive Vice Chancellor Administration and Finance and UMass Chan’s Office of Management on property acquisitions.   UMass Chan’s real estate strategy shall integrate all aspects of the real estate and facilities operations into a cohesive plan that provides for the long-term growth needs of the organization while also achieving the carbon reduction and sustainability goals of the Commonwealth of Massachusetts.  The position demands both short and long-term vision, necessary for decision-making which will affect how the organization’s real estate strategy serves and supports the campus now and in the future. In addition, the position is responsible for overseeing the maintenance of buildings and grounds, assures the optimal functioning of building systems including power, mechanical, fire / life safety, etc.  Oversees the Department of Environmental Health & Safety; implementing programs to ensure a safe working environment at all times.  The Deputy EVC, Facilities Management solicits bids, awards bids and oversees contractors for facility renovation and/ or expansion projects.

Responsibilities

ESSENTIAL FUNCTIONS:

  • Provides strategic vision, leadership, and administrative oversight to the departments comprising Engineering & Construction, Space Management & Planning, Energy Resources & Power Plant, Maintenance & Operations, Environmental health & Safety, Sustainability & Campus Services, and the division’s administration and finance functions.
  • In consultation and collaboration with the Executive Vice Chancellor Administration and Finance and Office of Management, assists in the development and implementation of the organization’s real estate master plan so as to achieve the long-term growth needs of the organization while balancing the mandate to reduce carbon emissions and achieve sustainability goals as determined by the Commonwealth of Massachusetts.
  • Develops the long-term energy and infrastructure plans for the organization in support of the real estate master plan and sustainability goals.
  • Interfaces and collaborates with the Commonwealth’s Division of Capital Asset Management and Maintenance (DCAMM) and/or the University of Massachusetts Building Authority (UMBA) as needed for the successful implementation of the organization real estate strategy and energy sustainability goals.
  • Provides the leadership and administrative direction for planning, design and construction, as well as the physical operation and maintenance of the campus, with the purpose of ensuring the integrity, safety, and sustainability of the physical environment.
  • Develops and implements the Campus Five-Year capital plan gaining approval through the President’s Office and Board of Trustees.
  • Primary point of contact with UMass Memorial Healthcare campus operations relating to facility maintenance, utility distribution, Joint Commission Environment of Care compliance, parking, access control and master planning and renovation/construction project management. Negotiates cost sharing themes for operational, capital and parking rates assuring equitable distribution while memorizing long term agreements.
  • Oversees the Department of Environmental Health and Safety to implement programs to ensure a safe working environment in both the school and hospital. Promotes environmentally sound practices, fosters regulatory compliance, and protects the institutions reputation.  Services include safety training, hazard identification and risk assessment, accident investigation, hazardous material management, radiation safety, biological and chemical safety, fire protection and life safety code compliance, emergency management.
  • In consultation and collaboration with UMass Chan’s Campus Police Department, works on campus physical security including managing concentric physical boundaries through access control systems, doors and physical barriers, video monitor and capture systems and the visitor and vendor management tracking systems.
  • Leads the $30M per year annual capital program while optimizing other funding sources such as the State’s DCAMM programs, Grant applications, hospital capital share agreements and utility company energy conservation funding opportunities.
  • Executive project manager for major projects such as the recently completed $100M - 115,000 gsf VA Building and Garage Expansion project as well as the ongoing $325M 330,000 gsf nine story New Education and Research Lab building.
  • Leads all space programming, site selection, design and construction efforts to assure projects are delivered on time and within budget.
  • Manages the $25M per year Utilities Trust Fund which allocates all commodity, expenses and capital improvement costs to the campus via established rate and capacity costs. Creates annual budgets, revised utility rates and implements programs to assure reliability steam, chilled water and electrical production and distribution to the campus.
  • Operates an $8M per year 4,000 space Parking Trust Fund which aggregates capital and expense costs and generates revenue through employee and visitor parking rates. Leads a campus parking committee to revenue assignments, manage change and assure the trust remains solvent.
  • Oversees campus space planning activities; collaborates with other senior administrators and faculty on operational matters, as well as long-term capital planning and space usage. Maintains a space management inventory for reporting and analysis of space assignments, and in particular the allocations of research space for indirect cost reporting.
  • Prepares and maintains guidelines and standards for space and interfacing with senior management to define needs.
  • Possess advanced Facilities Project Management skills including in depth knowledge of HVAC, mechanical and electrical systems.
  • Leads the preparation of requests for proposals for outside services; manages the consultant selection process; negotiates contracts; plans, schedules and directs the work of consultant teams in preliminary engineering, engineering design and construction services; reviews engineering reports and specifications; Works with staff, project engineers and the contractors during construction.
  • Plans the departmental workflows and tracks work order processes and efficiencies; establishes cost effective staffing levels and key performance indicators.
  • Prepares and analyzes facilities metric reports for trends to improve operational efficiencies.
  • Obtains and administers contracts for building and Facilities infrastructure equipment and services.
  • Manages, coaches, and ensures employees/staff have the resources needed to complete their job. Directs various staffing actions including recruiting, hiring, training, performance appraisals, promotions, and transfers.
  • Tracks expenditures against budget and report on variations.
  • Oversees various contractors regarding repair and maintenance to the buildings, solicit bids as necessary, review bids with appropriate senior management, reward bids in accordance with company policy.
  • Overall responsibility for the facilities program compliance with the codes, regulations, and requirements of regulatory agencies such as the Joint Commission, the local Authorities Having Jurisdiction (AHJ), the State Department of Public Health, NIH, etc.
  • Performs related duties and responsibilities as required.
Qualifications

REQUIRED QUALIFICATIONS:

  • BA / BS in Mechanical Engineering, Architectural Engineering, or Industrial Engineering or equivalent.
  • 10+ years of Facilities Managerial experience in an industrial or light industrial setting.
  • Familiar with standard concepts practices and procedures for facility management.
  • A broad knowledge of facilities systems and demonstrated experience managing complex facilities projects, including but not limited to a Power Plant.
  • Possess advanced project management skills to plan, propose, and manage Facilities projects, including budgeting and schedules.
  • Knowledge in building regulatory/code requirements.
  • Proven leadership skills.
  • Excellent communication and interpersonal skills to interface effectively with all levels of employees up to and including senior management.
  • Ability to manage complex projects across multiple disciplines.

Organization

Realize Your Opportunities – A Career at UMASS Medical School

Inside Workings at UMASS Medical School

The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.

Mission and Culture

  • We’re serious about our mission and about our people. 
  • Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
  • International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists,  discover causes of and cures for disease and help improve the quality of health care.
  • Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
  • Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients.  These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
  • Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
  • Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.                 

Careers

UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion.  UMMS is a world-class institution with opportunities to match. 

Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.

Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce.  In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.

24/7 Access to Employment Opportunities – iCIMS is our online job search and application system.  iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!

Benefits

With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.

• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.

• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.

• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.

• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.

Apply for a Job

As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

Online - To view all job opportunities and apply online, visit www.umassmed.edu/hr and click on the “Careers” tab.

Start Now and Realize Your Opportunities!

A History of Making Vital Improvements - UMASS Medical School Milestones

1962: Legislation establishes University of Massachusetts Medical School
1970: First medical students begin classes in Shaw Building
1974: First class graduates 16 MDs
1979: PhD program begins
1986: Graduate School of Nursing opens
1986: PhD program becomes Graduate School of Biomedical Sciences
1994: Graduate School of Nursing initiates PhD program
1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
2001: Lazare Research Building opens
2002: Campus Modernization begins on the University Campus
2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.  
2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
2010: Ambulatory Care Center opens
2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens

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