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Admissions Recruiter (Part-Time & Benefited)

Employer
University of Massachusetts Medical School
Location
55 Lake Ave North

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment, Human Resources & Employee Development, Program Administration
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Overview

POSITION SUMMARY:  Recruitment is a fundamental component of all successful admissions offices that compliments marketing and admissions operations.  This critical role will provide focused, specialized recruitment for all Tan Chingfen Graduate School of Nursing programs. This position collaborates with leadership on an annual recruitment plan including travel and events, virtual and onsite communication, data reporting, and best practices to grow inquiries and applications.

 

This position is responsible for a variety of on and off-campus recruitment activities, including utilizing data to identify target populations; developing pipeline programs, coordinating on-campus events such as open houses, information sessions and admitted student events; hosting meetings with prospective students and their families and assisting students in navigating the admissions process.

The Recruitment & Pipeline Programs Coordinator will monitor, track and gauge effectiveness of recruitment efforts. Working as a collaborative team member to ensure a seamless student experience, while seeking to increase the number of Underrepresented in Nursing (URN) students. This role will be critical in developing expansion opportunities for continued program growth, such as the development of pipeline programs, hosting large-scale admissions events, establishing a campus tour program with admissions ambassadors and dedicating time to build relationships with prospective students and community partners.  This position would report to the Assistant Dean for Student Affairs & Enrollment Management within the Tan Chingfen Graduate School of Nursing.

Responsibilities

ESSENTIAL FUNCTIONS:

 

Strategic planning and implementation of recruitment and enrollment activities for all School of Nursing programs

  • Assist in the creation, management and direction of the strategic planning and implementation of diversity recruitment and enrollment activities
  • Manage the development and maintenance of admissions recruitment plans with the purpose of attracting and enrolling a strong, diverse and qualified applicant pool
  • Responsible for coordinating information sessions, office hours, webinars, campus visits and other virtual on-campus recruitment events
  • Establish and maintain effective working relationships with faculty, staff and students
  • Represent the Tan Chingfen Graduate School of Nursing at scheduled recruitment events. Liaison with programs in scheduling and promoting specific degree programs. Some travel required
  • Assist in developing, implementing, and evaluating recruitment and outreach efforts for specific target audiences, including marketing materials and communication plans
  • Maintain knowledge of academic programs, student degree pathways, cost of attendance and other enrollment information to effectively assist prospective and new students
  • Prepare admissions materials for campus display and distribution to prospective students, pre-health advisors, etc…
  • Develop a campus tour program
  • Facilitate focus groups related to recruitment efforts and the admissions process
  • Travel to targeted recruitment events and conferences to turn prospects into applicants with a focus on recruiting applicants who are Underrepresented in Nursing
  • Develop pipeline programs and strategies for targeted programs

 

Inquiry/Application Management; Applicant/Prospective Student Communications

  • Provide high-touch customer service and proactive support to applicants offering timely assistance and encouragement as they navigate the application process and maintain records in Slate and NursingCAS
  • Serve as an initial point of contact for prospective students
  • Provide exceptional customer services and cultivation of applicants through the admissions process, with emphasis on identifying and recruiting underrepresented students
  • Provide follow-up communication to prospective and admitted students throughout the admissions funnel, from prospect to applicant; monitor prospective student lists

 

Data Reporting and Assessment

  • Monitor and track effectiveness of recruitment efforts to make informed decisions for futurerecruitment efforts
  • Assist in preparing Admissions Office reports and statistics
  • Maintain transparent external communication efforts related to student demographics, success rates, attrition, etc…
  • Perform other related duties as necessary and incidental to the work described herein
Qualifications

REQUIRED QUALIFICATIONS:

 

  • Bachelor’s degree in Education, Counseling, Psychology, Organizational Behavior, Sociology, Liberal Arts, or closely related field
  • At least two (2) years’ experience in recruitment in college admissions or related enrollment service area, academic advisement; or an equivalent combination of education, training, and experience
  • Strong knowledge of the principles and practices of student recruitment and admissions
  • Strong presentation and customer service skills
  • Experience maintaining and utilizing data systems
  • Exceptional knowledge of Microsoft products, particularly Outlook, OneDrive & Excel
  • The ability to travel and work evenings and weekends for on-and off-campus events
  • Excellent verbal and written communication skills
  • Demonstrated success building relationships with students, faculty, applicants and campus partners
  • Must possess high energy, flexibility thriving in a high energy team-based environment
  • Experience working with and supporting culturally diverse populations

PREFERRED QUALIFICATIONS:

 

  • Slate Customer Relations Management Software experience; PeopleSoft Student Information System experience
  • Master’s Degree in Higher Education
  • Held a prior role as an Admissions Counselor, Recruiter and/or in developing Pipeline Programs
  • Working knowledge and experience in planning admissions events and recruitment travel
  • Skill and sensitivity to issues of diversity, equity and inclusion as they affect the admissions process, and a demonstrated commitment to building a strong and diverse applicant pool and working environment
  • Relevant experience in admissions and/or student services; excellent project management and organizational skills; attention to detail, and the ability to work in a busy office

Organization

Realize Your Opportunities – A Career at UMASS Medical School

Inside Workings at UMASS Medical School

The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.

Mission and Culture

  • We’re serious about our mission and about our people. 
  • Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
  • International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists,  discover causes of and cures for disease and help improve the quality of health care.
  • Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
  • Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients.  These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
  • Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
  • Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.                 

Careers

UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion.  UMMS is a world-class institution with opportunities to match. 

Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.

Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce.  In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.

24/7 Access to Employment Opportunities – iCIMS is our online job search and application system.  iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!

Benefits

With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.

• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.

• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.

• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.

• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.

Apply for a Job

As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

Online - To view all job opportunities and apply online, visit www.umassmed.edu/hr and click on the “Careers” tab.

Start Now and Realize Your Opportunities!

A History of Making Vital Improvements - UMASS Medical School Milestones

1962: Legislation establishes University of Massachusetts Medical School
1970: First medical students begin classes in Shaw Building
1974: First class graduates 16 MDs
1979: PhD program begins
1986: Graduate School of Nursing opens
1986: PhD program becomes Graduate School of Biomedical Sciences
1994: Graduate School of Nursing initiates PhD program
1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
2001: Lazare Research Building opens
2002: Campus Modernization begins on the University Campus
2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.  
2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
2010: Ambulatory Care Center opens
2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens

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