SR. PROGRAM COORDINATOR, School of Law, Student Affairs

Tracking Code22500086300919Job Description

Provides administrative support for the Student Affairs Office at Boston University School of Law in support of its mission and programming by: tracking and reconciling multiple financial and administrative processes for office and student leader initiatives; collaborating with and assisting the Student Affairs team in regard to the execution and assessment of our key areas of responsibility for the School of Law; and fostering a welcoming, safe, and equitable environment for the BU Law community.

BUDGET/FINANCE 40%:

• Tracks and reconciles approximately 40 unique administrative; donated; and student fee-based budgets.
• Manages multiple financial and administrative processes for office and student leader initiatives involving purchasing, facilities and services logistics, and project management.
• Tracks and reconciles financial reimbursement processing for student groups.
• Trains staff and students on purchasing, reimbursement and related policies.
• Retains records of various group budgets, initiatives and assessments.

OFFICE ADMINISTRATION -30%:

• Primary responsibility for several projects, such as the student Photobook, updating the Student Affairs sections of the BU Law website, and locker assignments.
• Provides students with information and resources to address personal or professional challenges, and can be the initial contact for students in crisis.
• Sends University and School of Law communications to the JD students through centralized distribution systems.
• Supports the front-of-office work-study contacts, frequently addressing a wide range of student questions about the School of Law or Boston University, generally.
• Fosters a welcoming, safe, and inclusive environment for the BU Law community.
• Represents the Office on School of Law committees, such as the BU Law web council.
• Attends trainings as they pertain to the duties of the position.
• Updates the Student Affairs Office webpages with the other Student Affairs team members.

STUDENT AFFAIRS OFFICE PROGRAMMING -10%:

• Collaborates with the Student Affairs team to develop Orientation, affinity events, student appreciation days, and community building initiatives in the School of Law.
• Contributes to the implementation of two BU Law JD Orientation programs, social events, student recognition events, and wellness initiatives by placing orders and coordinating multiple offices' contributions to large events.
• Coordinates wellness programming during exam periods.
• Supports successful programming for the office and for the more than 30 student groups by carrying out financial and administrative processes.

STUDENT ACTIVITIES and EVENTS 5%:

• Advises students on policies and procedures for events, working with the Registrar and room reservations manager as needed.
• Assists in the set-up of events, coordination of speakers, and evaluation of office initiatives.
• Updates the School of Law's calendars to promote law events.
• Posts notices of events and deadlines electronically and throughout the School.

ASSESSMENT 15%:

• Supports the Associate Dean for Student Affairs with implementation of multiple assessments of students related to their overall experience at the School of Law, at events, and as needs arise.
• Collaborates with the Student Affairs team for the execution and assessment of our key areas of responsibility for the School of Law.

Required Skills

A cover letter is required for consideration.

• B.A./B.S. and 1-3 years of experience
• Computer competency in Office programs required
• Reliable, consistent budget tracking and reconciliation required
• WordPress experience preferred
• Ability to learn and adapt to new technology strongly preferred.
• Strong commitment to student development, diversity, equity, and the ability to juggle multiple projects required. Basic understanding of social media strongly preferred.

Please note all newly hired staff and faculty will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University’s response to COVID-19, please visit the COVID-19 Resources site.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular