Definition

Coordinates and performs a variety of professional level administrative, technical, analytical, and consultative human resources functions in assigned areas. Areas of assignment may include several of the following functional areas: employee recruitment, equal employment opportunity and diversity, employee onboarding and offboarding, employment services, benefits administration, position control, HRIS, employee communications, and personnel records maintenance.
Distinguishing Career Features
The Human Resources Generalist, Senior is a senior-level technical contributor to district-wide Human Resources services that requires application of specialized knowledge in assigned areas. The Human Resources Generalist, Senior provides lead support and coordination of district-wide programs and services requiring a working knowledge of a full range of human resources laws, policies, practices, and procedures. In addition, this position maintains high standards for confidentiality, customer service, and the accurate input, maintenance, and retrieval of data within various HR systems. Advancement to this position is based on need and the ability to serve as a lead and subject matter expert to the district human resources generalist team.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all the following types of duties, as assigned:

1. Serves as the District technical and resource lead to Human Resources Generalists on matters relating to human resources programs and services, including but not limited to recruitment, onboarding and offboarding, equal employment opportunity, employee evaluations, employee compensation, faculty assignments, benefits administration, and leaves management. Conducts orientations and trainings on policies and procedures related to these items.
2. Coordinates and facilitates full-cycle recruitment programs and provides guidance and oversight to applicant, interview, and selection processes and committees to ensure equity, inclusion, access, and equal employment opportunity in accordance with District policies and procedures and Federal and state laws.
3. Works with hiring managers in coordination with the Manager, Recruitment, Compensation and Classification Services to refine job announcements for postings and update job specifications, and initiates online search processes, including marketing and targeted outreach to attract qualified, diverse candidates.
4. Participates in the development of and conducts district-wide equal employment opportunity and diversity training programs and ensures certification and compliance with policies and procedures.
5. Analyzes applicant screening results, provides guidance and intervention to ensure EEO compliance, and makes corrective recommendations. Refers complex or sensitive outcomes to the Director.
6. Meets with new and transferring employees to facilitate orientations and completes new hire information needed to activate the employee in HRIS and payroll. Works with other human resources staff to verify compensation and benefits arrangements.
7. Serves as the District representative and point-of-contact on matters relating to recruitment, minimum qualifications, faculty equivalency, diversity, equal employment opportunity, access, and accommodations. Conducts regular orientations and trainings on regulations, policies, and District best practices for these items.
8. Maintains personnel records including control and storage of documents and files, conversion of files to support computer-aided retrieval, and day-to-day record maintenance.
9. Oversees and participates in setup of computerized employee files that include determination of pay and benefit levels. Transmits information to payroll for processing or benefits administrators. Submits Electronic Personnel Action Form (EPAF).
10. Prepares, reviews, and audits a variety of human resources reports to ensure accuracy and provides assistance to generalist staff, payroll, and other staff.
11. Prepares draft position descriptions for salary grade assignment subject to review by the Manager, Recruitment, Compensation and Classification Services
12. Participates in a variety of College and District-wide programs and projects as a representative of the department and campus.
13. Interprets policies and procedures on behalf of the department. Assists at the District-level with policy development and researching prevailing and emerging practice and trends.
14. Maintains up-to-date libraries of District, College, and HR information, descriptions, pay tables, and documents describing quality of work life and employee centered services for promotional materials.
15. Coordinates and participates in outreach activities such as workshops, job fairs, and other recruitment related events.
16. Provides human resources support to employees in the areas of administrative, classified, and certificated services. Facilitates documentation and verification of credentials, recruitment, employee orientation, and employee relations.
17. Utilizes and maintains centralized applicant tracking management system; including managing entire full cycle recruitment process, releasing applicant pools, releasing applicant pools to hiring managers, administering and assisting users with the system in both the applicant and employee processing modules.
18. Maintains statistical and other data to support equal employment action plans. Compiles statistical reports concerning employment function activity such as recruitment, applicant flow, applicant demographics, pre-screening activities, interviews, and selection. May prepare reports to management and external regulatory agencies.
19. Provide work direction and guidance to office staff.
20. Performs other related duties as assigned that support the objective of the position.
21. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

Qualifications and Physical Demands
Knowledge and Skills
1. The position requires in depth technical knowledge of the best practices and procedures associated with human resources services in education or related public service in the areas of recruitment, employment services, equal employment opportunity, compensation, and benefits.
2. Requires specialized knowledge of education code and EEO laws, regulations, and intent relating to the recruiting, on-boarding, and day-to-day activities of employees.
3. Requires basic knowledge of common provisions of employee leaves, worker's compensation, and related benefits offered to employees.
4. Requires working knowledge of personnel policies, rules, laws, and regulations.
5. Requires well-developed skills at using common computer-aided applications for office productivity and presentations.
6. Requires demonstrated skills at accessing and organizing data from relational databases, verifying numerical and demographic information, and entering information onto established data entry screens.
7. Requires well-developed knowledge of English language, punctuation, syntax, and grammar to independently prepare professional correspondence.
8. Requires enough math skills to perform standard business math calculations.
9. Requires well-developed human relation skills to convey technical concepts to others, to deal with sensitive and private information, to give instructions and orientations, and to facilitate discussions in individual and small group settings.

Abilities
1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to coordinate full-cycle recruitment processes, prepare and deliver employee communications, prepare human resources-related reports, and develop recommendations on personnel actions that are fair and in the best interest of the College and District.
3. Requires the ability to communicate effectively with a wide variety of groups and individuals inside and outside of the organization.
4. Requires the ability to learn and apply laws policies, procedures, and contractual agreements governing equal employment opportunity and worker's compensation.
5. Requires the ability to perform research and analysis and develop conclusions and recommendations.
6. Requires the ability to learn, apply, and interpret District policies, procedures, and rules pertaining to human resources.
7. Requires the ability to plan, organize, and prioritize work processes in a high-volume environment in order to meet schedules and timelines.
8. Requires the ability to train others and facilitate small group discussions and large group presentations.
9. Requires the ability to communicate technical information and to interact with a wide variety of individuals inside and outside the organization.
10. Requires the ability to convert involved technical and legal information into practical communications.

Physical Abilities
1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience
The position typically requires a Bachelor's degree in business, human resources, or related discipline and five years of experience in a human resources function. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.
ANDDemonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

Licenses and Certificates
May require a valid driver license.

Working Conditions
Work is performed indoors in an office environment with minimal health and safety considerations.

Note: (D.E.I.A. - Diversity, Equity, Inclusion, Access)The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continue to strengthen our efforts around diversity, equity, inclusion, and access. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. (Diversity, Equity, Inclusion, Access) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

Conditions of Employment

This is a permanent, full-time, 12-month per year classified position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work evening hours and/or weekends, when necessary, to meet the needs of the department. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: EE-120) Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Application Requirements:Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

A complete Coast Community College District Online Employment Application.

Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).

A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access). (upload as a separate attachment - PDF recommended).

A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended).

Submit an application online at:
http://www.cccd.edu/employment

Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626


Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Additional Information

Selection Procedure

All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.

If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.

During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.

Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.

The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.

The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.

The campus President will make the final recommendation for employment to the Board of Trustees.

The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.

Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.

The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).

Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).

Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND

Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.



Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.
Coast Community College District Title IX:
https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx

This direct link 2021 Coast Community College District Annual Security and Fire Safety Report (Download PDF reader) (Download PDF reader) is the 2021 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018, 2019, and 2020 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.







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