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Administrative Coordinator

Employer
Coastal Carolina University
Location
Conway, SC

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Classification Title:

Administrative Coordinator I

Classification Code:

AH10

Pay Band:

5

Internal Title:

Administrative Coordinator

Department:

Executive Initiatives

Position Type:

PCLS - Slotted Classified

Full or Part Time:

Full-Time

Basis:

12 mo.

Hours per week:

37.5 hours per week

Normal Work Schedule:

8am-5pm (Mon-Thurs); 8am-12:30pm (Fri)

Does this position require driving?:

No

Does this position require a credit check?:

Yes

Job Details:

Administrative Coordinator Coastal Carolina University is seeking candidates for the position of Administrative Coordinator. The position, reporting to the Vice President for Executive Initiatives/Chief of Staff, provides executive support for the division and supports the administrative functions of the Office of the President.
Duties include but, are not limited to: providing overall office management and administrative support by completing a broad variety of administrative tasks for the vice president including: managing an extremely active calendar of appointments; recording and maintaining minutes for councils/meetings and Staff Senate; completing expense reports; serving as procurement card liaison; composing and preparing correspondence that is sometimes confidential; preparing and maintaining records related to personnel; responding to campus inquiries; arranging complex and detained travel plans, itineraries and agendas for the vice president, some direct reports to the vice president, candidates, and external agencies or individuals providing professional services; maintaining division calendars as needed. Also, this position is providing secondary administrative support to the Office of the President and Board of Trustees operations; supervising student assistants working within the office; and, assisting in administrative tasks in support of the Office of the President. The position manages the area by researching, prioritizing, and following up on incoming issues and concerns addressed to the vice president, including those of a sensitive or confidential nature; demonstrating leadership to maintain credibility, trust and support with executive and divisional management staff and interpreting University policies/procedures in order to serve as a resource for the various areas reporting to the vice president. Financial responsibilities include developing and monitoring compliance with annual budgets; consulting with personnel regarding the availability of funds and preparation of funding requests and reports. The Administrative Coordinator will also serve the area by conducting complex special assignments for both Executive Initiatives and the Office of the President; and performing other duties as assigned by the vice president. Requirements: High School diploma or equivalent (GED) is required. Five (5) years’ advanced level administration experience or equivalent education, training and experience required. Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, minutes from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 46 states and 53 nations. The University is accredited by the Southern Association of Colleges and Schools to award the baccalaureate and selective master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in educational leadership, and Ph.D. degrees in Marine Science and Education. Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply. How to Apply: Interested applicants may apply online at https://jobs.coastal.edu/postings/18329. Applicants should submit a cover letter, resume and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled. To ensure full consideration, application must be received before October 3, 2022. Coastal Carolina University is an EO/AA employer. Administrative Coordinator I (AH10/61122985/FTE-S00701P). Full-time position with benefits. SC Pay Band 05. Salary range: $35,360.00 (minimum) – $50,394.00 (midpoint). Normal work hours are 8:00 a.m. to 5:00 p.m., Monday through Thursday; 8:00 a.m. to 12:30 p.m., on Friday. Must be flexible to meet the special scheduling needs of the University. Position may require periodic evening and weekend work.

Required Qualifications:

High School diploma or equivalent (GED) is required. Five (5) years’ advanced level administration experience or equivalent education, training and experience required.

Knowledge, Skills & Abilities:

Knowledge of principles and procedures of office administration; proficiency using various computer programs to include: MS Word, Excel, Outlook and other web-based applications; ability to exercise good judgement; excellent organizational, verbal and written communication skills; the ability to comprehend and implement complex oral and written instruction(s); and the ability to handle highly confidential information, multiple tasks and regular interruptions.

Mental Demands:

Analytical and Problem Solving, Confidentiality, Constant Interruptions, Customer Contact, Detailed Work, Language, Math, Multiple Concurrent Tasks, Reading (documents or instruments), Reasoning, Stress, Training, Verbal Communication, Written Communication

Physical Demands:

Sitting

Physical Demands (Elements Exposed To):

None of these Listed

Please Select Any and All Equipment Needed to Perform the Duties:

Calculator, Computer and Peripheral Equipment, Copier, Fax, Scanner, Telephone

Posting Number:

FTE-S00701P

Number of Vacancies:

1

Desired Start Date:

10/17/2022

Job Open Date:

09/21/2022

Job Close Date:

10/03/2022

Open Until Filled:

No

Quicklink for Posting:

https://jobs.coastal.edu/postings/18329

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