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Administrative Secretary, College Advancement

Employer
Lee College
Location
77520

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Community College
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Job Details



Administrative Secretary, College Advancement


Salary:
Job Type: Full-Time
Job Number: FY2300128
Location: Main Campus - Baytown, TX
Division: College Advancement

Position Overview

Starting salary range is $37,211 - $41,867. The initial salary offer is commensurate with education and related work experience.

Provide administrative support to the Vice President of College Advancement/Executive Director of the Lee College Foundation and the Resource Development Department.

Essential Duties & Responsibilities

  • Perform clerical duties for the Vice President of College Advancement and Resource Development: maintain files, receive and route incoming phone calls, greet and assist visitors, disseminate information about Lee College, distribute mail, make copies, fax, and scan, etc.
  • Manage VP's calendar/appointments and maintain departmental calendar.
  • Arrange staff and business meetings, create meeting agendas, take minutes during meetings, and distribute minutes to participants.
  • Work closely with the Executive Director/VP to ensure successful meetings (Lee College Foundation Board, Alumni, Grants, and others as needed): scheduling, reminders, creation of agendas, copies of relevant information, creating of meeting minutes, setup, and cleanup.
  • Schedule travel arrangements for VP and other departmental staff members as needed.
  • Plan, coordinate and oversee organizational details for special events such as conferences, meetings hosted for external constituents, external committees, etc.
  • Produce internal and external correspondence; distribute departmental information and reminders.
  • Prepare budget and detail transaction reports; monitor departmental budgets and expenditures.
  • Enter departmental purchase requisitions and others as needed and track annual purchase orders. Order supplies and equipment for the department.
  • Approve purchase requisitions for VP of College Advancement.
  • Process account statements and credit card charges for the department in the credit card tracking system.
  • Track expenses that need to be reimbursed from the Lee College Foundation to Lee College.
  • Assist in the creation of policy manuals and keeping them up to date.
  • Track staff absences and timecards; assist with time clock issues.
  • Research and compile data for various internal and external reports and surveys.
  • Assist the Resource Development Office with event planning from meetings to special events, including guests lists, reservations, special items, printed materials, donor acknowledgements, etc.


    • Additional Duties & Responsibilities

  • Order, inventory, and maintain office supplies.
  • Assist other departments as needed.
  • Assist with events related to College Advancement and its programs i.e. college and external events where Lee College and the Lee College Foundation are promoted.
  • Perform other duties as assigned.


    • Minimum Education, Experience, Knowledge, Skills & Abilities

  • Associate degree or successful completion of sixty (60) college credit hours
  • Three (3) years of related work experience
  • Proficient computer skills, including Microsoft Word, Excel, PowerPoint, email, and internet
  • Excellent verbal and written communication skills
  • Ability to multi-task
  • Organized with the ability to keep detailed files and records
  • Ability to maintain effective working relations with college personnel and outside entities
  • Must be available to work evenings and weekends as needed




    • To apply, please visit https://www.schooljobs.com/careers/lee/jobs/3732544/administrative-secretary-college-advancement




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    Organization

    The College and the Community

    Established in 1934, Lee College is a comprehensive community college offering university transfer programs, career and technical education, corporate and continuing education, and academic development.

    Lee College is a vibrant, continuously evolving, mid-sized institution serving an industrial community. The college is located in Baytown, Texas, approximately 30 miles east of Houston. The third largest city in the Houston metropolitan area, Baytown has a diverse population of more than 60,000. It is a prosperous community that offers a competitive cost of living, a variety of employment opportunities, and a strong tax base provided by corporations such as ExxonMobil, Chevron Phillips, and Bayer.

    Lee College at a Glance

    • Fifth in the U.S. for associate degrees awarded in science and technologies
    • Fourth in the U.S. For associate degrees awarded to Hispanic students
    • Achieving the Dream Leader college
    • Ranked among top 10 percent of community colleges in the nation by the Aspen Institute for two consecutive years
    • More than 130 degrees and certificates offered
    • 30 student organizations in 2012-20123
    • Nationally recognized honors program
    • First community college in the nation to receive Kresge Foundation Grant
    • 2012-2013 NJCAA Region XIV men’s basketball champs
    • Clinton Climate Initiative college
    • The ExxonMobil Process Technology Program
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