Requisition ID: req3807

Job Title: Accounts Payable Specialist, Procurement and College Services

Department: Procurement & College Services

Location: Columbus Campus

Employment Type: Staff

Employment Status: Temporary

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Non-Exempt

Compensation Type: Hourly

Compensation Range: 17.52 - 17.52

Schedule: In-Person: Monday - Friday, 8 am - 5 pm.

Additional Information:  * This is a temporary position with the potential to become a permanent positoin. **Please attach a cover letter and resume with your application submittal.  

Job Description: 

POSITIONSUMMARY 
The Accounts Payable Specialist supports accounts payableprocesses and applications in the College ERP system and companion systems.This position collaborates with other Business Services Departments, end users,and suppliers. Responsible for vouchering supplier invoices for payment andreviewing invoices for proper completion. Monitors supplier contracts andrecurring supplier invoices. Processes end user change orders.

ESSENTIALFUNCTIONS OF THE JOB

Invoicing Processing
Vouchers invoices for payment.Reviews invoices for proper completion and information in accordance withdepartment procedures and practices. Ensures accuracy of invoices. Verifiesaccuracy of invoice vouchers, including supplier address, availability offunds, appropriateness of approval signatures, inclusion of cost center accountnumber, product quantity, and product price.

Matches purchase orders withinvoices and resolve match exceptions. Verifies dollar amount, discounts,account number, and other information. Deducts taxes, calculates discounts, andcorrects mathematical errors to prepare invoices. Identifies unpaid invoices.Contacts suppliers regarding invoicing issues and proposes solutions.Researches supplier payment status requests by reviewing paid invoiceselectronically. Requests replacement invoices from suppliers and re-submits themto department managers for approval. Responds to supplier requests for Collegetax-exempt forms and credit applications. Audits College credit application formsto ensure they are current and complete.

Scans anddistributes electronic invoices utilizing the Document Management System.Provides guidance to end users regarding the Document Management System. Processall supplier payments, including ACH, check, and wire. Prepares checks forremittance to suppliers; attaches appropriate documents as needed.

Systems Maintenance
Serves, creates, and maintains supplier data regardless of organization.Examples include supplier groups, suppliers, and contacts. Perform suppliercontract functions for assigned organizations. Examples include suppliercontracts and recurring supplier invoices. Processes end user change orders. Maysupport Procurement and College Services system specialists as needed.

CustomerService  
Communicateswith internal customers regarding Accounts Payable systems and assists withproviding training as requested or needed. Works with Systems Specialists tomake training recommendations based on questions asked by others on campusrelated to Procurement and Accounts Payable. Communicates with suppliers toresearch and resolve invoicing and payment issues.

Diversity,Equity, & Inclusion
Fosters and maintains a safe environment of respect and inclusion for faculty,staff, students, and community members.

OTHER DUTIES& RESPONSIBILITIES
Attends all required department meetings, assigned meetings, and training. Managesmultiple assignments of varying complexity. Hours may include occasionalevening, night, and weekend hours.

CORECOMPETENCIES 
Professionalism, Adaptability, Managing Work, Technology Savvy, ContinuousImprovement, Planning and Organizing, Customer/Student/Employee Focus, QualityOrientation, Collaboration, and Communication

KNOWLEDGE,SKILLS, AND ABILITIES

Knowledge of: Ellucian Colleague or other financial information; FERPA; Microsoft suite andstandard office practices and procedures.

Skill in: Operational analysis and troubleshooting technology systems; problem-solving;multi-tasking; verbal and written communications; maintaining good public relationsand customer service; general typing and operation of office equipment.

Ability to: Work independently, demonstrating initiative and follow through; effectivelymanage multiple tasks and activities; exhibit flexibility in work schedule andjob tasks; appreciate diversity and work effectively with persons of differentcultures and backgrounds; develop and maintain effective working relationshipswith associates, supervisors, job contacts, and the general public; handleroutine tasks while maintaining a high attention to detail; exhibit a pleasanttelephone manner; answer routine inquires; maintain confidential and sensitiveinformation; maintain accurate and complete work records; speak effectively inmeetings. Maintains confidentiality of student records in accordance with theFamily Educational Rights and Privacy and Higher Education Act.

PHYSICALREQUIREMENTS 
Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential job functions described in this position description.While performing duties of this job, the employee regularly exhibits digitaldexterity when entering data into a computer. The employee regularly sits butmay stand and walk for extended periods of time. The employee conversesverbally or manually with others in person and by telephone. Vision demandsinclude close, relatively detailed vision when focusing on a computer screen. Theemployee occasionally lifts or exerts a force of up to 10 pounds when movingfiles, boxes, and other materials.

MINIMUMQUALIFICATIONS 
A High School Diploma or GED with three (3) years of progressively responsibleexperience in accounting support services such as payables, receivables,collections, or another related field.

State MotorVehicle Operator's License or demonstrable ability to gain access to worksite(s).

*An appropriatecombination of education, training, coursework, and experience may qualify acandidate.