Program Administrator

Employer
Johns Hopkins University
Location
Baltimore

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Administrative Jobs
Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution


Program Administrator
Program Administrator




The Program Administrator will work in close collaboration with the Program Officer, Finance Manager, and representatives from different Jhpiego departments (e.g., Contracts Management Compliance Division [CMCD], Travel, Procurement, Global External Communications Office [GECO]) to support country teams and global projects to successfully implement projects. The Program Administrator is responsible for ensuring that administrative tasks are completed. The exact support needed will vary by country, but will likely include: US-based procurement, processing contracts, setting up payments from US, setting up meetings, taking notes, reviewing/editing reports, minor translation needs for certain countries, etc.

Responsibilities

  • Schedule routine country and donor meetings (including HQ Ops meetings) with all relevant people, take notes including follow-up action items and person responsible
  • Manage partner sub-awards to ensure that scope and budget are on track
  • Maintains / updates HQ and Country Office team sites and database(s), ensuring all relevant information is up-to-date and accessible
  • Maintains the secure storage of sensitive, confidential information in accordance with record keeping best practices and applicable legislation
  • Scans, records, refers and follows up on correspondence and documents; evaluates the urgency or critical nature of items, and brings them to the attention of the responsible staff
  • Coordinate with internal and external stakeholders to develop project visibility
  • Fosters country relationships and customer service with country teams to identify and support their administrative needs
  • Collaborates with internal stakeholders and Jhpiego departments (contracts, HR, GECO, etc.) to link country teams with appropriate Jhpiego resources
  • Liaises with internal stakeholders for the review, status, processing and reconciliation of invoices and payments
  • Maintains / updates HQ and Country Office team sites and database(s), ensuring all relevant information is up-to-date and accessible
  • Light editing of project reports and routing reports, documents, communications materials through GECO's Workfront system as needed
  • Acts as first-level programmatic support for activities across all phases of the program lifecycle
  • Monitors and tracks program activities and ensures appropriate resources, materials, services are ready in alignment with established program scope, budget, timelines
  • Travel support for country team to HQ or conferences


Minimum Qualifications
  • Bachelor's degree
  • 2+ years' program and administrative experience
  • Ability to travel internationally


To apply, visit https://jobs.jhu.edu/job/Baltimore-Program-Administrator-MD-21231/937892300/








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