Director, Administrative Systems

Job Details



Director, Administrative Systems

Chaffey College


Salary: $11,534.00 Monthly

Job Type: Management-Classified

Job Number: 22-23/00024

Location: Rancho Cucamonga, CA

Department: Information Technology Services

Closing: 10/6/2022 11:59 PM Pacific

Position Description

Situated on the ancestral homeland of the Tongva Peoples, Chaffey College is one of the oldest community colleges in California and serves a variety of communities, workforce partners, and students. While other community colleges are often named after their geographic area, Chaffey College is named after local innovator, George Chaffey, who, among other things, implemented street lights in the city of Ontario. Like its namesake, we are known for an innovative culture, dynamic environment, and future-mindedness. We remain closely tied to our community and are seeking leaders who will join us in our quest to provide responsive and supportive programming to engage and improve the communities we serve. The entire campus community aspires to consistently fulfill the vision that Chaffey College “improves lives through education.”
Chaffey College celebrates the diverse communities we serve. As a federally recognized Hispanic Serving Institution (HSI) Chaffey's student population includes over 62% identifying as Latinx, 17% White, 8% African-American/Black, 6% Asian, and smaller percentages of Filipino (2.8%), Native American (0.40%), Pacific Islander (0.30%), or decline to state (2.82%). Furthermore, 40% of our students are first-generation college students, and approximately 62% of students are eligible for some form of financial aid. The current student population identifies as 62% female and 36% male with smaller percentages who either decline to state or identify as non-binary. Approximately 5% of Chaffey's students utilize Disabled Programs and Services for support. To support the diverse needs of these populations and their intersections, the College has developed a variety of robust equity-driven efforts in and out of the classroom including the Center for Culture and Social Justice, Panther Care, Turning Point, Success Centers, GPS Centers, and BLOOM training.
The Director, Administrative Systems is responsible to oversee the application programming and system management group within Information Technology Services. This group is responsible for system management and programming of the District's administrative systems. System management includes configuration, security, resource monitoring and reporting, and the development of specialized and custom programs. Administrative programming includes coordinating application software issues with other IS organizations, working with other operating systems where necessary, and working with connectivity with other computer systems.

Responsibilities

  • Manage, support and direct the day-to-day activities of the administrative application systems staff including developing and scheduling priorities, assigning responsibilities, ensuring efficient and timely completions of projects, preparing time and cost estimates and preparing progress reports.
  • Provide leadership to Information Technology Services by staying current with the future direction of administrative systems, how and when that direction will benefit the District, and how current and future systems can best be used to the benefit of the District.
  • Oversee the evaluation of new administrative software applications/software; develop plans for installation and modifications of integrated software applications; ensure proper coordination with network and system staff; ensure training of appropriate staff.
  • Analyze and evaluate technology application programs/systems and recommend needed modifications; review new application development and maintenance projects to ensure conformance with District standards.
  • Work closely with other departments to assess needs, coordinate plans and activities including development projects that involve the administrative systems, the coordination of software upgrades and the installation of new products including required interfaces.
  • Manage project teams of functional and technical staff for system design, coding, testing, implementation, documentation, training and follow-up.
  • Ensure compliance with district policy, Federal and state law, and other contracts or agreements relative to area of assignment.
  • Assess workload implications and feasibility of new system requirements.
  • Ensure that projects are completed in a professional and timely manner according to District priorities, standards and methodology.
  • Develop detailed implementation plans for systems and modifications; develop tools to intake projects, prioritize requests, plan for the total cost of ownership, and deliver status updates to end-clients.
  • Recognize and identify potential areas where existing policies and procedures require change, or where new ones need to be developed.
  • Participate with vendors in the assessment of advanced operating systems and database production systems including beta and field test participation.
  • Supervise the training and evaluation of staff; interview and participate in selecting employees; orient, train, counsel, discipline and terminate personnel according to established policies and procedures.
  • Perform annual performance evaluations and make appropriate personnel recommendations.
  • Manage and develop the skills and competency of administrative systems staff based on current needs as well as emerging technologies or business strategies needed to support all work initiatives.
  • Serve on and/or chair college committees as required and assigned.
  • Assist in the development and preparation of the annual budget for Administrative Systems; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.
  • Perform at or above the District's Information Services performance standard.
  • Fulfill departmental requirements in terms of providing work coverage and administrative notification during periods of personnel illness, vacation, or education.
  • Perform other duties and responsibilities as assigned.


  • Qualifications

    MINIMUM QUALIFICATIONS
  • Clear evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

  • Education and Experience
  • Any combination of education and experience equivalent to:
  • Bachelor's degree in computer science or a related field;
  • 3-5 years of increasing responsibility within an IT department;
  • 2 years of demonstrated and successful experience with project management in an IT environment.

  • Knowledge of
  • Time management skills;
  • Project management;
  • Applicable laws, codes, regulations, policies and procedures related to administrative systems;
  • Principles and practices of supervision and training;
  • Interpersonal skills using tact, patience and courtesy.

  • Ability to
  • Express complex technical concepts effectively, both verbally and in writing;
  • Work well with people from many different disciplines with varying degrees of technical experience;
  • Analyze situations accurately and adopt an effective course of action;
  • Meet schedules and deadlines;
  • Communicate status of projects to all staffing levels;
  • Work independently and confidentially with minimal direction.

  • MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge, and abilities.

    DESIRABLE QUALIFICATIONS
  • Master's degree in computer science or a related field.
  • One year of administrative application system experience in an educational institution.
  • Colleague experience.


  • Additional Information

    SPECIAL CONDITIONS

    Positions in this classification may be required to work varied hours according to need.

    CONDITIONS OF EMPLOYMENT

    This is a 12-month, full-time management position, Level III, Range 27 of the Management Salary Schedule with starting salary of Step A, $11,534/month. Effective date of employment will be as soon as a successful candidate is selected and a mutually agreed upon date is determined. Excellent benefits include: health care, dental program, and vision services for employees and eligible dependents; and retirement coverage through the California Public Employees' Retirement System (PERS).

    Upon conditional job offer, applicant must provide the District proof of full COVID-19 vaccination and submit to and pass a background check as a prerequisite to being hired. Submitting proof of full vaccination for COVID-19 is a condition of employment.

    Being able and ready to work onsite at a Chaffey facility or location is an essential function of this job. Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.

    APPLICATION PROCESS

    Chaffey College recently implemented an online electronic application system. Our new application can be accessed at https://www.governmentjobs.com/careers/chaffey. The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:

    Please do not include any additional documents; only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.
  • Cover Letter
  • Resume
  • Copy of Transcripts (Transcripts must indicate degree earned/conferred photocopies or computer printouts are acceptable. Transcripts of all degrees applicable to meeting the minimum qualifications for this position must be included. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. Foreign transcripts must be transcribed and evaluated in English by a bona fide evaluation service. Official sealed transcripts will be required upon hire.)

  • Foreign transcripts must be transcribed and evaluated in English by a bona fide evaluation service. Educational requirements must be met on or before the closing date. Completed application and related materials must be submitted no later than the application deadline indicated at the top of this announcement. Failure to submit all required application materials may result in the applicant not being considered for the position.

    Submission of application and related materials is the applicant's responsibility. The District reserves the right to re-advertise the position or to delay indefinitely the employment of a person for a position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Applicants should promptly notify the Office of Human Resources of any change of address and/or phone number. All application materials are subject to investigation and verification. False statements will be cause for disqualification or discharge from employment.

    The Selection Process

    A screening committee will conduct all minimum qualification appraisals as set forth on the announcement and reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Interviews are usually held on the Chaffey College campus and are conducted by an Interview Committee. Additional interviews may be required. Reasonable accommodations are provided to persons with disabilities. Should you feel you have any need for accommodation due to a disability, please indicate this request on your application or contact the Office of Human Resources. Travel costs related to an interview will be borne by the applicant.

    About the College

    The College

    Established in 1883, Chaffey College is one of California's first colleges. Nestled in the foothills of the San Gabriel Mountains, Chaffey's Rancho Cucamonga, Fontana and Chino campus locations serve students from throughout the Inland Empire. A fully accredited two-year institution by the Western Association of Schools and Colleges, Chaffey College offers associate degrees and vocational and transfer programs in a wide variety of subjects. Most recently named one of the Top 10 community colleges in the nation by the Aspen Institute; Chaffey College remains committed to its mission of improving the lives of its students, faculty, and staff through education.

    District

    Serving throughout the diverse Inland Empire, Chaffey College provides services to the cities of Chino, Chino Hills, Fontana, Montclair, Ontario, Rancho Cucamonga, and Upland, reaching a population of more than 830,000. The District also recruits from some of the area's top high schools, accepting students from four surrounding districts; Chaffey Joint Union High School, Chino Unified School District, Fontana Unified School District, and the Upland Unified School District.

    Curricula

    Whether the goal is to transfer to a four-year institution or enter the workforce better prepared, Chaffey College provides its students with the opportunity to take a variety of applicable courses. From taking lower division and general education classes to learning career-technical skills, the college provides its students with the tools needed to succeed during their time at Chaffey and beyond.



    To apply, please visit https://www.schooljobs.com/careers/chaffey/jobs/3727173/director-administrative-systems




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    Organization

    Chaffey College serves over 18,000 students offering academic and career technical education programs to the local residents at the three campuses and online. The college's superior general education courses provide a basis for students to transfer to four-year colleges and universities or to acquire job skills necessary for the changing marketplace. Chaffey College is also recognized for its outstanding career technical education (CTE) programs. A student whose objective is to gain technical skills, change careers, or improve their existing skills can choose from over 60 CTE programs including accounting, nursing, automotive technology, fashion design and merchandising, fire technology or hotel and food service management.

    Like the Inland Empire the college has a diverse population with a broad range of ages, cultures, and viewpoints represented. Students, faculty, staff, and the community, enjoy cultural opportunities on campus at athletic events, live theatrical and musical performances, and art exhibitions at the college's Wignall Museum of Contemporary Art.

    Chaffey College has a rich history as one of the earliest colleges founded in California. George and William's vision for a college to serve the Ontario area has grown into a thriving nationally recognized center for learning. 130 years later the college and all that it stands for continuing to make a significant impact on the community, economy, and each individual who has stepped onto the college grounds.

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