Under general supervision, the Division Coordinator serves as the manager of Business Affairs and Operations for the Center and participates in the discussion, formulation, and interpretation of EOC policies on the administrative team of the Associate Dean and Director. Supervision is exercised over professional and non-professional staff.

The Division Coordinator is responsible for the effective day-to-day operation of the Westchester EOC facility, equipment, and systems including responsibility for overseeing housekeeping, maintenance, contractual services, security and proper care and upkeep of center facilities, infrastructure, and systems. The Division Coordinator interacts with and serves as the primary point of contact with Westchester Community College departments, Westchester County, building management officials, and others as necessary to address any concerns.  They conduct frequent on-site inspections of facilities and follows through on actions to correct and prevent reoccurrence of any deficiencies. They also assist with long-term planning associated with facility acquisition and operations. The Division Coordinator also:

• Establishes and maintains professional contact with division heads within the WEOC, the College, the State University of New York, the State Education Department, funding institutions, and other County departments to ensure effective communication and coordination of efforts. They will also establish and maintain active relationships and/or partnerships with vendors, suppliers, partners and others to carry out Center functions effectively and efficiently;  and serve as the liaison with landlord and property managers.
• Maintains written procedures of center functions/activities; disseminates information and provides guidance to staff in carrying out procedures; monitors organizational activities to ensure compliance with policies and procedures regarding security, procurement, building emergencies, etc. and initiates corrective action whenever necessary. The Division Coordinator also develops long range plans in coordination with senior administrators to prepare for future organizational needs, technology, cost control and optimal utilization of staff and other resources.
• Establishes and monitors contracts for services and procures all equipment, supplies and materials needed to support instructional programs and the operation and maintenance of the Center.  They plan, develop, and implement procedures for inventory control, including the disposal of equipment, in accordance with college, county and state policies; maintains an accurate and up-to-date inventory list of all furniture and equipment and other capital assets including vehicles;  and manages and maintains all assets.
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• Oversees the preparation and submission of all financial reports to SUNY/UCAWD, the Research Foundation, WCC, NYSDOL, State Education Department and other entities as required, including but not limited to monthly expenditure reports, budget forecasts, quarterly reports and final expenditure reports. They oversee the implementation of effective processes and controls related to the fiscal management of Center funds. 
• Oversees, coordinates, and manages security for the center and serves as the primary point of contact with Westchester Community College Security Department; oversees center information technology, including IT infrastructure, data and phones; oversees and coordinates center health and safety measures and serves as the primary point of contact with Westchester Community College environmental health and safety officers and external agencies as may be relevant;  oversees marketing and media contracts and coordinates with the appropriate college department as necessary;  and manages facility access and control.
• Responds to all alarm/emergency notifications per established protocols including fire alarms, security alarms, and on-site medical emergencies.
• Maintains records, analyzes information, and prepares mandated reports for submission to the State Education Department, the State University of New York, funding institutions, and the President of the Community College; and ensures compliance with all appropriate policies, guidelines and directives as may be issued by SUNY, WCC, EOC, state, federal, or other governing, regulating or controlling entities.
• Supervises departmental staff assigned including responsibility for hiring, training, assignment, scheduling, evaluation and discipline;  promotes and maintains positive communications and interactions with both internal and external constituents including staff and students and works collaboratively to advance the objectives of the center;  and assists center staff with special function requests and activities.
• Does related work as required.

Requirements:

REQUIRED QUALIFICATIONS:  The successful candidate must possess one of the following:

• A Master's Degree in Educational Administration, Public Administration, Business Administration or a related field and two years of experience in the administration of an academic, programmatic or support services area in a related field or in the public sector.
• A Bachelor's Degree in Educational Administration, Public Administration, Business Administration or a related field and four years of experience in the administration of an academic, programmatic or support services area in a related field or in the public sector.

The successful candidate must possess good knowledge of business and government; ability to identify problems, formulate and implement solutions;  ability to establish and maintain professional relationships; sound professional judgment; integrity; diplomacy; initiative; and resourcefulness. All candidates must have evidence of responsiveness to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of non-traditional adult students, as these factors relate to the need for equity-minded practice.

PREFERRED QUALIFICATIONS:  Experience working in a grant funded, performance-based environment is strongly preferred.  A Master's Degree in the fields listed above is also strongly preferred.

Additional Information:

SALARY & BENEFITS: The starting salary is $80,312 plus excellent benefits.