Administrative Associate Sr
- Employer
- The University of Kansas
- Location
- Lawrence, KS
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The Administrative Associate Sr. is part of the Office of the Vice Chancellor for Research team providing high-level assistance to the senior leadership and working closely with program associates to track workflow in and out of the office. The Administrative Associate Sr. is responsible for the calendars of senior leadership including setting appointments, screening phone calls, scheduling meetings, travel and event planning. Other responsibilities of this position include supporting search committee activity, coordination of internal award applications, coordination of requests to the office of research for affiliate status and PI status, and calendar and project support for DEIB initiatives at the direction of the Vice Chancellor for Diversity, Equity, Inclusion and Belonging.
As a premier international research university, the University of Kansas is committed to an open, diverse and inclusive learning and working environment that nurtures the growth and development of all. KU holds steadfast in the belief that an array of values, interests, experiences, and intellectual and cultural viewpoints enrich learning and our workplace. The Office of Research actively seeks applications from members of groups underrepresented in higher education. Job Description40% - Communication and Correspondence
- Coordinates the calendars and schedules for the senior leadership in the Office of the Vice Chancellor for Research. Uses discretion to prioritize requests made including meeting requests, scheduled appointments and communications.
- Plans travel itineraries, submits travel authorizations, reconciles travel expenditures, prepares and submits travel expenditure reports in accordance with university policy.
- Prepares, edits and finalizes correspondence and other documentation. Works independently to follow-up on outstanding items to ensure confidentiality and timely completion.
- Maintains a shared organizational system for data management and record retention related to the activities of the Office of Research.
- Provides administrative support to senior leadership as assigned in annual and ad hoc project assignments, including but not limited to searches for executive staff and five-year reviews of research center/institutes and the assigned directors.
- Reviews requests related to PI Status and Adjunct Research Affiliate applications. Interprets related policies and procedures and communicates them to others. Manages workflow and recordkeeping as well as coordinates for final review and approval.
- Coordinates the receipt, processing, recordkeeping, and outcome reporting for annual internal award programs such the KUEA-Higuchi Achievement Awards, and the Stephen F. Warren Achievement Awards.
- Provides project and calendar support to the Assistant Vice Chancellor for Diversity, Equity, Inclusion and Belonging including coordination of the Racial Equity Research, Scholarship and Creative Activity Awards.
- Provides support to the KUCR Finance and Audit Committee including scheduling of quarterly meetings and recording meeting minutes.
- Works independently to handle projects that impact the organization by collaborating with internal and external entities on behalf of the Office of Research
- Coordinates with various constituents and committees to ensure proper meeting attendance, preparation of materials and to meet various internal timelines/deadlines.
- Assisting with duties of other support staff in the Office of Research in the event of illness, extended absence or other circumstances.
- Bachelor’s degree or HS diploma and/or GED with four years of administrative professional experience.
- Experience working in an environment requiring computer skills including Word, Excel, Teams, Zoom and SharePoint.
- Excellent written communication skills as demonstrated by application materials.
- Excellent organizational skills and strong multitasking skills as evidence by prior work experience or references.
- Excellent attention to detail as evidenced by application materials, prior work experience, or references.
- Familiarity with KU policies and online systems.
- Experience in coordinating seminars, conferences, events and/or award programs.
- Experience in supporting a senior executive.
Application deadline is Wednesday, September 28th, 2022. To ensure consideration apply no later than Tuesday, September 27th, 2022. Contact Information to ApplicantsJulie Popiel
jpopiel@ku.edu
785-864-7298 Advertised Salary Range$40,000-$50,000 Work ScheduleMon-Fri 8 hr/day Application Review Begins28-Sep-2022 Anticipated Start Date30-Oct-2022
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Diversity, Equity, Inclusion, and Belonging
The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.
We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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