Business Coordinator
- Employer
- The University of Kansas
- Location
- Lawrence, KS
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The position will be responsible for managing calendars, events, and activities, coordinating business operations, and organizing human resource activities.
This position is contingent upon funding.
Job Description30% - Business Coordination
- Coordinate and oversee business processes within the Center, including travel, p-card, and Business Services Agreements
- Coordinate communications and workflows with AAI Central office and Shared Service Center to ensure efficient, timely, and accurate submission of required information
- Manage day-to-day oversite of Travel, PCard workflows to ensure maximum productivity and adherence to established guidelines and regulations
- Identify opportunities for business system improvement, recommend changes, and manage implementation
- Develop and manage standard operating procedures and provide training to leadership and staff
- Serve as a liaison between C3Be, AAI Central Office and the SSC
- Identify and mitigate potential risks and gaps in current financial procedures
30% - Center Operations
- Oversee office operations and coordinate day-to-day activities
- Manage calendar for director and center activities, using independent judgment, determine what tasks requires immediate attention
- Maintain records and help develop, revise department policies and procedures
- Establish and maintain communications and connections with other departments, offices, or entities, including on-site, hybrid, and/or remote staff
25% - Cost Center Budgets and Invoicing
- Manage payment of internal invoices associated with C3Be
- Collect financial information from various enterprise systems including OAC and HR Pay and convert to data used for organizational budgeting and financial projections on cost centers
- Liaise with AAI Central Office and SSC regarding monthly budgets for C3Be; reviews all expenses and revenue for accuracy and validity, while maintaining reported projections and provide billing reminders
- Develop and manage procedures standardizing internal invoicing, ensuring timely invoicing to sponsored projects and maximizing efficiency
10% - Human Resources
- Act as liaison between department search committees, AAI Central Office, KU HR
- Submit job posting to AAI Central Office, arrange advertising for searches, coordinate interviews, and provide new employee departmental orientation
5% - Other
- Other duties and special projects as assigned
- This position allows for on-site, hybrid, or remote work for well-qualified candidates. A remote position may be required to travel to Lawrence up to 4 times a year.
- This position will require attendance at regularly scheduled meetings, onsite or through web conferencing tools.
- Bachelor’s degree in a related field and 1 year of related experience OR Associate’s degree and 3 years of related experience OR high school diploma and 4 years of related experience
- Experience with Microsoft Office Suite, SharePoint, and web conferencing tools
- Attention to detail and excellent written, verbal, and interpersonal communication skills
- Experience managing multiple projects involving multiple individuals
- Ability to work in a team environment that includes on-site, hybrid, and remote staff
- Collaborate with internal teams, cross-functional teams, and external partners
- Flexibility and willingness to adapt and respond to changes in work priorities and processes
- Working knowledge of the University of Kansas financials’ systems and processes
- Experience working with government agencies (local, state, federal)
- Experience with externally-funded projects
- Cover Letter
- Resume
- 3 Professional References
Incomplete applications will not be considered.
Review of applications begins 10/05/2022. For first consideration, please apply by the application review date.
Contact Information to ApplicantsDiane DeBacker, diane.debacker@ku.edu Advertised Salary RangeMinimum: $50,000; Commensurate with experience Work ScheduleM-F, 8:00 am-5:00 pm Application Review Begins05-Oct-2022 Anticipated Start Date31-Oct-2022
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Diversity, Equity, Inclusion, and Belonging
The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.
We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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