Administrative Assistant II for Student Life

Job Details

Job Title:Administrative Assistant II for Student Life

Department:Division of Student Life

Job Description:

At Rhodes College, we aspire to graduate students with a life-long passion for learning, a compassion for others, and the ability to translate academic study and personal concern into effective leadership and action in their communities and the world. We will achieve our aspiration through a college wide commitment to our vision.

Rhodes’ rigorous approach to liberal arts and sciences inspires students to discover and Dean of cultivate lifelong passions, and to make a difference in the classroom, on campus, in the city of Memphis, and throughout the world. Simply put, our mission is to prepare students for life and career, wherever those journeys take them.

The Division of Student Life plays an integral role in the College’s vision and values, and every member of the Division of Student Life supports the delivery of a transformative student experience.

The Administrative Assistant II will report directly to the VP for Student Life and provide administrative and technical support for the Student Life division. Specifically, the role will support three Student Life Deans and work directly with the Student Life Manager for Operations on the daily oversight and management of the Student Life suite.

Job Duties:
  • Provide programmatic, administrative, and technical support for VP of Student life, Deans, and Student Life offices

    • Manage data in student information software systems (i.e. Banner, Slate, Maxient, Workday, WebX, CRM) and assist with student contacts and record maintenance, especially as necessitated by privacy concerns.

    • Works with the Student Life Manager for Operation to maintains web sites (and microsites) with current information, calendar, and other information

    • Provide administrative support to Faculty Committee on Standards and Standings by updating student documentation to Sharepoint and Slate

    • Serve on committees and teams that support Student Life (CARE team, Student Success Team)

    • Manages schedules of the deans and facilitates parent communications.

  • Serve as the office manager for Student Life

    • Manage office supply inventory

    • Order Amazon items for student orgs and deans

    • Process departmental invoices and payment requests for accounting

    • Assist with planning meetings and events

    • Supervise student employees

    • Distribute Student Life mail

    • Review and respond to TopDesk tickets for Student Life

  • Coordinates the editing of various hardcopy and web-based hub publications (i.e. curriculum guide and handbook updates)

  • Responsible for special projects as assigned by the Vice President of Student Life and Student Life Deans and other duties as assigned.

  • Regular attendance is an essential function to perform the duties of this position

Job Requirements:
  • High school diploma or G.E.D. required. Bachelor’s degree preferred.

  • Three years of professional office administration experience required.

  • Proficiency with Microsoft Office required. Proficiency with database maintenance and reporting highly preferred. Experience with Banner, Workday, and Slate is preferred.

  • Experience in a college setting, especially in an administrative office is preferred.

  • Ability to work effectively with students and their families, faculty, and staff. Must exhibit professionalism and diplomacy in working effectively with diverse constituencies.

  • Demonstrated ability to organize numerous projects requiring attention to detail and consistently meet deadlines.

  • Strong organizational and technology skills required.

  • Excellent written and oral communication skills required.

A complete application includes a cover letter and a resume.

Physical Demands:

General office environment that requires sitting on a constant basis. The candidate will perform computer work, keyboard use, and telecommunications on a frequent basis. Manual dexterity will be required to perform keyboard and writing activities on a frequent basis. Visual acuity is required on a frequent basis to read and review print and electronic documents. Reaching and pushing/pulling with a force of up to 10lbs will be performed on a rare basis. Mobility of the candidate will be sufficient to allow moving about the office and to and from the building on an occasional basis. The physical demands must be met to successfully perform the essential functions of this job.

Rhodes offers an excellent benefits package and a great working environment. We are an equal opportunity employer with a commitment to diversity in the workforce.


    About Rhodes
    Founded in 1848, Rhodes College is a private, residential, undergraduate college located in the heart of historic midtown Memphis, Tennessee. Rhodes is national, four-year, private, coeducational, residential college committed to the liberal arts and sciences. We aspire to graduate students with a lifelong passion for learning, compassion for others, and the ability to translate academic study and personal concern into effective leadership and action in their communities and the world.


    Commitment to Diversity
    A diverse learning community is a necessary element of a liberal arts education, for self-understanding is dependent upon the understanding of others. We, the members of Rhodes College, are committed to fostering a community in which diversity is valued and welcomed. To that end, Rhodes College does not discriminate – and will not tolerate harassment – on the basis of race, gender, color, age, religion, disability, sexual orientation, gender identity or expression, genetic information, national or ethnic origin, military status or any other protected status.


    Discover the Rhodes Edge

    Rhodes’ rigorous approach to liberal arts and sciences inspires students to discover and cultivate lifelong passions, and to make a difference in the classroom, on campus, in the city of Memphis, and throughout the world. Simply put, our mission is to prepare students for life and career, wherever those journeys take them.

    • We value the types of engaging dRhodes 15ialogue that arises when students and professors work together to investigate questions and problems they care about. Our student-to-faculty ratio is 10:1 and the average class size is 14 which allows us to have these engaging conversations between faculty and students.
    • Through 18 academic departments and 13 interdisciplinary programs, Rhodes offers more than 50 majors, interdisciplinary majors, minors, and academic programs.
    • Memphis is more than what you know it to be. Yes, we’re home of the blues and barbeque, Graceland, and the Grizzlies, but we’re much more than that.
    • Rhodes graduates are perceptive thinkers, creative problem solvers, and lifelong learners, and they have the skills and abilities that connect them to the country's top graduate and professional schools, interesting careers, and fulfilling lives.
    • Rhodes students are conducting leading-edge research and creative activity that produces original intellectual or creative contributions to a wide range of fields of study.
    • Rhodes College’s commitment to overseas study is most powerfully expressed in the programs that it has created and developed.

    Rhodes is profiled in The Princeton Review’s popular college guide, The Best 384 Colleges: 2019 Edition, and ranks No. 10 for Most Accessible Professors and No. 16 for Most Engaged in Community Service. Rhodes is also one of fifty colleges included in both editions of The Princeton Review’s list of “Colleges That Create Futures” and continues to be included in each new edition of Colleges That Pay You Back: The 200 Schools That Give You the Best Bang for Your Buck. For two years in a row, Rhodes was named America’s #1 Service-Oriented College by Newsweek magazine. In addition, Rhodes regularly garners accolades from U.S. News and World Report, Forbes and Fiske’s Guide to Colleges. Rhodes is also profiled in the prestigious book Colleges That Change Lives.



    Rhodes Students

    The college’s 2,010 students are a diverse group, representing 45 states (plus D.C.) and 55 countries. They are keenly aware of social responsibility and are involved as volunteers throughout their college years. More than 80% of Rhodes’ students participate in community service.

    Rhodes’ students hold impressive academic and extracurricular credentials. The Class of 2024 has a mid-range SAT score of 1250-1400 and a mid-range ACT score of 27-33. 52% of the students of the class of 2024 ranked in the top 10% of their high school class.


    Educational ExRhodes cellence in One of the South’s Most Vibrant Cities

    Ask anyone who knows about Rhodes College and you will learn about this rare jewel among the nation's finest liberal arts colleges. Rhodes' students live and learn on a campus cited as one of America's most beautiful. Quietly nestled among 100 acres of wooded charm and Gothic stone buildings in an attractive residential section of Memphis, Rhodes is just minutes from a revitalized downtown where Beale Street (Home of the Blues) meets the majestic Mississippi River.

    The campus is within walking distance of the Memphis Zoo and the Memphis Brooks Museum of Art. Memphis is the 15th largest city in the United States and offers a broad variety of entertainment, cultural and recreational opportunities, good restaurants, malls, shops and great hangouts. As the region's medical and business hub, Memphis provides students with many internship and research opportunities, as well as career and service opportunities.

    Find Us
    2000 N Parkway

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