Payroll Specialist

Tracking Code535-262Job Description

Muskegon Community College

Named the 19th Best Community College in the U.S. in 2021, Muskegon offers accredited academic programs leading to 54 associate degrees and 32 certificates. As an Achieving the Dream Leader College, MCC’s nationally recognized commitment to student success unites its faculty and staff in their mission to prepare students, build communities and improve lives.

One of Michigan’s most picturesque community colleges, the Muskegon main campus building - an award-winning Alden Dow design - spans Four Mile Creek on a 15-acre sylvan setting. The campus boasts several new multimillion-dollar facilities - the Health and Wellness Center, the Science Center and the Art and Music Building - and includes University Park Golf Course and the Carr-Fles Planetarium. The Sturrus Technology Center in historic downtown Muskegon is home to state-of-the-art applied technology offerings, the Rooks|Sarnicola Entrepreneur Center and the Lakeshore Fab Lab. MCC offers classes in adjacent Ottawa and Newaygo Counties.

BENEFITS

Muskegon Community College provides excellent benefits options for our faculty and staff. Below is an overview of our full time employee benefit options.

• Choice between three health insurance plan options (includes a high deductible plan with a health savings account option).
• Employer provided dental, vision, life insurance and long term disability insurance.
• Employer-sponsored retirement plans including state Pension or 14% Retirement Contribution to TIAA (differs by group).
• Voluntary retirement savings plan options (403b or 457 plans)
• Tuition benefits at MCC for you and your eligible dependents.
• Generous time off plans.
• Paid holidays and holiday closure period in late December.
• Onsite Fitness Center at the Main Campus & discounts to University Park Golf Course.

OPEN UNTIL FILLED- FIRST REVIEW: September 26, 2022

STARTING WAGE: $17.03-$24.43 Depending on experience

General Description:

Prepares and processes the college biweekly payroll; maintains and updates payroll data and records. Prepare required payroll reports and statistical information. Provide excellent customer service to supervisors, faculty, staff and student employees.

Required Skills

Qualifications: Knowledge, Skills & Abilities:

1. Associate Degree required and two years’ of related experience preferred or equivalent.
2. Demonstrated knowledge of payroll procedures prefer experience with the Michigan Public Employees Retirement Systems (MPSERS).
3. Advanced experience working with Microsoft Excel including formulas and pivot tables preferred
4. Excellent knowledge of reporting procedures and record keeping.
5. Demonstrated ability to use professional tact, judgement and discretion while relating to people of all ages, races, and social-economic backgrounds.
6. Demonstrated ability to operate office technology, software, & equipment including our enterprise system (Colleague).
7. Strong analytical and organizational skills.
8. Ability and willingness to upgrade skills including technology or process changes.
9. Ability to mentor, coach and work with student workers while setting a good example by demonstrating professional workplace behavior and work ethics.
10. Demonstrated ability to create a warm, welcoming environment to students, parents, faculty/staff, colleagues, and community members especially during busy/chaotic times.
11. Demonstrated ability to work as part of a successful team while accomplishing tasks and assignments without assistance, even while multi-tasking.
12. Highly motivated and solution oriented with a high degree of integrity, ethics and dedication to the mission of the College.
13. Demonstrated excellence in both oral and written communication skills.
14. Requires prolonged sitting or standing, keyboarding and work on computer (hand/eye strain), speaking in English via phone or in person
15. Knowledge of business/office procedures, including maintaining confidentiality.
16. Ability to anticipate and solve problems in a proactive manner.
17. Possess excellent phone and oral communication skills to deal with a diverse set of customer concerns.
18. Must be adaptable and flexible to changes in processes.

Essential Function:

1. Responsible for accurate preparation, input, updating, and processing of biweekly payroll for all employee groups. Act as lead person in matters pertaining to the payroll function.
2. Create and prepare reports on payroll related data utilizing our reporting system and Microsoft excel.
3. Able to discretely handle confidential information and resolve payroll related concerns.
4. Maintain quality payroll systems and support of continuous improvement for all payroll processes.
5. Support supervisors, faculty, staff, and student employees with payroll related questions. Exercises discretion in giving information.
6. Update and maintain employee records in multiple retirement systems including the state ORS system.
7. Responsible for providing necessary information for internal and external audits
8. Input all employee change information into the payroll system.
9. Maintain and update sick leave, vacation, personal and other leave records while following multiple policies and procedures as well as maintaining compliance with all applicable laws and regulations.
10. Calculate and prepare check requests for all payroll withholdings including annuities, insurances, credit unions, union dues, and miscellaneous other withholdings.
11. Prepare and submit governmental and other reports for retirement, unemployment compensation, insurance and any payroll taxes if applicable. Complete wage portion of workers’ compensation reports and employment verifications for college employees.
12. Work with the Finance Department to prepare and distribute federal form W-2 to all college employees.
13. Maintain ongoing knowledge of regulatory, legal, and tax issues impacting the college and implements practices for compliance.
14. Maintains payroll website and portal page.
15. Maintains payroll guidelines by writing and updating procedures.
16. Other duties as assigned.

Physical, Mental, and Environment Requirements Include:

Mental Demands:

☒Detailed Work

☒ Student Contact

☒ Deadline oriented

☒ Problem Situations

☒ Multiple Priorities & Demands

☐ Emergency Situations

☒ Confidentiality

☐ On-call Availability

☒ Continual Interruptions

☒ Working Alone

☒ Faculty Contact

☒ Working with Others

Physical Demands:

☐ Standing & Walking

☒ Sitting

☒ Carrying

☐ Lifting up to 10 lbs. ☐ Up to 25 lbs. ☐ Up to 50 lbs. ☐ 80 + lbs.

☐ Pushing, Pulling, Twisting, Bending

☐ Climb or Balance

☐ Stoop, Kneel, Crouch, or Crawl

☐ Squatting

☐ Handle or Feel

☐ Reach with Hands and Arms

☒ Talking or hearing

☐ Tasting/Smelling

☐ Working Overhead

☒ Speak in English via Phone or In Person

☐ Close, Distance, Peripheral, and Color Vision along with Depth Perceptions

☐ Ability to Adjust and Focus

Work Environment:

☐ Exposure to wet, humid conditions (non-weather), fumes or airborne particles, toxic or caustic chemicals; extreme heat/cold; and moderate to loud noise levels.

☒ Normal Office environment with little, if, any, discomfort due to heat, dust, noise and the like. Ability to travel to all campus locations required.

Muskegon Community College continues to promote staff diversity, and is an equal opportunity employer. MCC does not discriminate on the basis of race, color, religion, sex, national origin, marital status, sexual orientation, gender identity, transgender status, political persuasion, disability, height, weight, veteran status, age or any other protected class in any of its educational programs, activities or employment. Minorities, women, veterans, and the physically challenged are encouraged to apply. Anyone with a disability will be reasonably accommodated by the College. If you have a disability and need an accommodation or assistance in applying for this position, please contact the Human Resources Office.

Job LocationMuskegon, Michigan, United StatesPosition TypeFull-Time/Regular