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Deputy Chief of Staff

Employer
Spelman College
Location
Atlanta, GA

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Executive Administration Jobs
C-Level & Executive Directors
Administrative Jobs
Institutional & Business Affairs, Institutional Research & Planning
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title:

Deputy Chief of Staff

Job Summary:

The Deputy Chief of Staff assists the SVP/Chief of Staff in providing complex and confidential project management in support of the strategic mission of the College. Establishes critical strategic and operational goals; develops and implements new policies, processes, standards, or operational plans to achieve strategies. Regularly leads high-visibility projects of critical importance to the campus; Requires significant influence and communication with executive leadership. Supports various administrative committees such as the Campus-wide Risk Committee and Commencement Speaker Selection Committee and serves as the liaison to the Staff Council.
The Deputy Chief of Staff provides administrative leadership and logistical support for the Office of the President’s initiatives and plays a key role in ensuring the College complies with the rules and regulations of higher education regulatory agencies in collaboration with Business and Financial Affairs. Coordinates presidential activities and events. Coordinates the ongoing work of reviewing and evaluating compliance practices and policies as they relate to campus policies and procedures and to federal and other regulations governing higher education.
Along with other members of the Office of the President Staff, serves as liaison between the President and members of the campus community, with a focus on students and staff.

Essential Duties and Responsibilities:

  • Serves as the Chief of Staff’s primary liaison and aide, ensuring seamless coordination of the President’s endeavors;
  • Manages high-priority projects and key strategic initiatives and coordinate necessary actions and communications across internal and external college stakeholders;
  • Anticipates, identifies, and troubleshoots issues of concern or significance; exercises discretion to provide timely information and necessary updates to the leadership;
  • Ensures that matters requiring the attention of leadership, including the President, are thoroughly developed, researched, evaluated and appropriately resolved;
  • Works collaboratively to develop materials, manage and/or coordinate the planning and management of strategic events and special meetings;
  • Researches, writes, edits and/or manages the preparation of constituent communications, confidential communications, special reports, briefings, outreach efforts and presentations;
  • Coordinates and contributes to institutional planning, policy development, presidential initiatives, and problem resolution;
  • Provides support to the Chief of Staff and the President, at internal and external meetings and special events.
  • Leads special projects as requested by the Chief of Staff and/or President;
  • Coordinates with Vice Presidents, Executive Assistants, and others to coordinate progress and resolution of Presidential assignments;
  • Participates in key constituent meetings, ensures appropriate and responsive follow-up and accountability, and facilitates resolution of matters requiring the Chief of Staff’s attention;
  • Assists the Chief of Staff in maintaining an engaged, cordial, and robust relationship with Spelman’s stakeholders – serves as primary contact for staff and students;
  • Maintains the institutional risk map and provides oversight in the management and mitigation of significant risks, including conflict of interest and whistleblower policies and procedure, and collaborates with Business and Financial Affairs to coordinate business continuity planning;
  • Periodically reviews and assesses Standard Operating Procedures and policies to ensure compliance with legal and regulatory requirements;
  • Assists Chief of Staff in setting priorities, crisis planning, and problem solving;
  • Maintains records of meetings with action items, assignments and timetable for follow-up;
  • Supports the Chief of Staff and President at internal and external meetings and forums, as designated.

Required Qualifications:

Bachelor’s degree along with a minimum of eight years of progressive senior level experience is required. An advanced degree is preferred. Experience in higher education administration and compliance also is highly preferred.

Strong administrative, leadership, analytical, computer, critical thinking, and verbal and written communication skills. Demonstrated abilities to perform complex tasks, prioritize multiple projects, and analyze, summarize, and effectively present data, recognize patterns, and distill it into insights. Exceptional interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies in a diverse community. Advanced skills in typical office technology and software programs and in presentation development.

As a principal representative of the Office of the President, must be collegial, respectful and maintain good relationships with internal and external constituents. Must have outstanding judgment and a strong sense of humility – understanding that his/her actions represent and reflect on the President. S/he will have outstanding interpersonal, negotiating and conflict resolution skills, along with a demonstrated ability to handle issues with a high degree of sensitivity, discretion, and confidentiality are critical for this position.

This position requires highly developed collaborative and organizational skills and a thorough understanding and appreciation of the educational mission of the College.

The successful candidate must have a proven track record of managing diverse constituents and the ability to work effectively and collaboratively to achieve strategic institutional goals in a timely manner.

The handling of complex and multidimensional problems, requiring broad based consideration of variables that impact multiple areas of the institution are critical for this position.

To perform this job successfully, an individual must have proficient/advanced computer skills using the Microsoft Office suite including, Word, Excel and PowerPoint; ability to create and manipulate such things as general correspondence, electronic reports, spreadsheets and presentations. Must be able to utilize an email and calendar system, such as Microsoft, and be internet savvy.

Preferred Qualifications:

An advanced degree is preferred.
Experience in higher education administration and compliance also is highly preferred.

Physical Demands:

While performing the duties of this job, the employee is regularly required to: sit, walk, talk, hear, use hands to handle office supplies, operate computer and other office equipment. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.

Shift:

Days

% Travel Required:

1% - 25%

Full Time/Part Time:

Full-time

FLSA:

Exempt

Number of Vacancies:

1

Posting Number:

SC0481P

Posting Open Date:

09/15/2022

Open Until Filled:

Yes

EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

COVID-19 Testing and Vaccination Protocol:

Due to the ongoing pandemic, Spelman College has instituted a COVID-19 testing requirement. You will need to provide a negative COVID-19 test result within five (5) days of your start date. Acceptable tests include: PCR, Rapid Antigen, or results of an at home self-test. When providing test results of an at home self-test, your full name and test date must be written down legibly alongside your final results. The cost related to testing is not a reimbursable expense by the College. Please email your negative test results to Yemi Brown, PharmD Manager of COVID-19 Operations at [email protected] prior to your first day on campus.

In addition, due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up-to-date COVID-19 vaccination of all faculty, staff, and students (collectively “Campus Community”) that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination (full vaccination and a booster) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at [email protected]. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.

It is our hope to minimize transmission of the coronavirus in the workplace and academic setting by requiring occupational protection such as requiring face masks be worn indoors, encouraging frequent handwashing and promoting adherence to the community testing cadence.

Organization

Working at Spelman College

Spelman College is a prestigious, highly selective historically Black college that prepares women to change the world. Spelman’s holistic liberal arts education empowers women to excel intellectually, think creatively, serve wholeheartedly, act globally, and lead boldly. Located in Atlanta, Spelman College’s multifaceted, person-centered learning community creates lasting bonds of sisterhood and support. Providing an educational experience unlike any other, Spelman embraces a long-standing and life-changing commitment to academic rigor, career development, community involvement, and positive social impact.

Spelman is part of the Atlanta University Center, the largest consortium of historically Black institutions of higher learning in the world. Its partner institutions include Clark Atlanta University, Morehouse College and Morehouse School of Medicine. Spelman shares cross-registration with its undergraduate partners. The AUC institutions also share the newly renovated Robert W. Woodruff Library.

A historic campus of 32 acres, dating back to 1883, Spelman is five minutes west of downtown Atlanta. There are 25 buildings on the lush, well-manicured campus, including a new, silver LEED- certified green residence hall, The Suites, and The Camille O. Hanks Cosby Academic Center, which houses the Spelman College Museum of Fine Art and the state-of-the-art College Archives.

As a result of its dedicated faculty and staff, Spelman College has gained an excellent national reputation and high rankings in the media’s annual college guides. The College ranks among the top 70 Best Liberal Arts Colleges, consistently ranks as a top producer of Fulbright Fellows and Teach For America candidates, and has the distinction of being the leading producer of Black females who go on to earn doctoral degrees in science and engineering.

Spelman College is also home to SpelBots, the first all-women, African-American robotics team to take part in the international RoboCup competition in 2005, long considered the Olympics of Robotics and artificial intelligence. In addition, the Women’s Research and Resource Center, the WISDOM Center and Center for Leadership and Civic Engagement, as well as the College’s departments of art and drama and dance, are among the many esteemed programs that showcase the College’s strengths in the humanities, arts and service leadership.

Dedicated, talented, and well-qualified faculty members are a hallmark of Spelman College. Home to 183 full-time faculty members, Spelman boasts an 11:1 student/faculty ratio, providing students with greater opportunities to engage with professors across disciplines. The William and Camille Cosby Endowed Professorship Program, for example, supports professorships in the fine arts, humanities and the social sciences. It is a multidisciplinary initiative designed to enhance the intellectual, cultural and creative life of Spelman College and its surrounding community. Previous Cosby Chairs include former Atlanta mayor Shirley Franklin; award-winning author and poet Pearl Cleage, C’71; the Rev. Renita Weems; distinguished scholar and economist William Darity, Ph.D.; and Bernice Johnson Reagon, C'70, an internationally known producer, composer and recording artist, and founder of the Grammy Award-nominated a cappella ensemble Sweet Honey and the Rock.

Spelman faculty have a significant impact on the College’s mission to educate students to lead and serve their communities and the world. To this end, Spelman’s iconic representative is the Millenial professor. The College is strengthening its Faculty Development Program to be comprehensive – recruiting and retaining talented individuals who pursue creative, rigorous scholarship and course development within their disciplines and in multidisciplinary ventures. These professors will also lead the way in internationalizing the curriculum.

As part of the College’s strategic plan for 2015, Spelman’s agenda is to strengthen the academic core of the institution. Constituents such as students, faculty, staff, administrators, alumnae, trustees and community partners participate by taking specific actions called GOALS. Spelman’s faculty goals are: global engagement; ongoing professional development; advising students to prepare not only for careers but for lives of success, leadership, and service; leadership through participation in shared governance; and service learning integrated across the curriculum.

The Spelman MILE – My Integrated Learning Experience – forms the foundation of Spelman College’s strategic plan. Symbolizing a transformational journey of learning, the Spelman MILE will ensure key competencies – such as critical thinking, effective communication, quantitative reasoning, and digital literacy – that Millenial students need for personal success. Student GOALS include: global engagement, including at least one meaningful international travel experience; opportunities for undergraduate research and career-related internships; alumnae connections to strengthen our sisterly bonds early on; leadership development focused on individual potential and best practices; and service learning that pairs hands-on community engagement with coursework shared governance.

Each year, the College hosts Research Day in April, as well as Faculty Research Day in October. Both events are designed to showcase excellence in student and faculty research across academic disciplines.

For more information about Spelman, visit http://www.spelman.edu/.

Find Us
Website
Telephone
4042705100
Location
350 Spelman Lane SW
Atlanta
GA
30314
US
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