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Administrative Coordinator - Communication Studies

Azusa Pacific University
Azusa, California, USA
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Job Details

A leader in the Council for Christian Colleges & Universities, Azusa Pacific University is committed to excellence in higher education. Offering more than 100 associate's, bachelor's, master's, and doctoral programs on campus, online, and at six regional locations across Southern California, APU continues to be recognized annually as one of America's Best Colleges by U.S. News & World Report. APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one another.

For staff positions, please apply directly at:

APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one another.

In alignment and conjunction with the Office of the Provost, this position will assist with College of the Arts college-wide events, manage the systems and processes of tracking external arts audience engagement, and report to the Director of Strategic Engagement.

Specific to the Department of Communication Studies, this position provides program and administrative support to the Department of Communication Studies. Working collaboratively with other faculty and staff in a department that values shared leadership and collaboration, this individual will lead in providing outstanding department administration. Specifically, the Coordinator will manage the department office, plan and oversee the execution of excellent events, develop and implement outstanding academic support systems to students, spearhead departmental communication initiatives, and joyfully serve faculty and students.

Required Education

  • Bachelor's Degree required

Required Experience

  • Three or more years of progressively responsible professional experience, preferably in data or constituent management
  • Experience in administrative support in a fast-paced, customer service oriented environment
  • Experience with technology, social media, and digital communication
  • Higher education experience a plus
  • Event management experience a plus

Primary Duties/Essential Functions

Event Operations

  • Collaborate, coordinate, and execute the organization of college-wide events such as multiple Dean's List events, potential donor and industry Luncheons, an annual Arts Gala, graduating student awards events, and COTA Hooding and Stole events.
  • Provide assistance to event scheduling and promotion within the college

Audience Management and Communication Infrastructure

  • Ongoing curation of mass email lists for Monthly Spotlight, College-wide announcements, prospective student campaigns, and alumni
  • Report constituent updates and request constituent lists from APU databases (Raiser's Edge, PeopleSoft, Salesforce, etc.)
  • Oversee APU Connect networking management
  • COTA enrollment tracking

Communication Studies Office Management

  • Oversee the daily office functions and supply purchases.
  • Assist the Department Chair with monitoring budget transactions, balances, credit card expenses/reconciliations, and all other financial transactions.
  • Document management - create, maintain, and update general office records and files.
  • Hire, train, and supervise student employees.
  • Plan, coordinate, and execute department events and meetings.

Oversight of Department Chair Support Systems and Communication

  • Initiate and track adjunct faculty contracts, faculty workloads and overloads, semester schedules, subsequent schedule changes, personnel files, and other personnel documents.
  • Complete requests for the various curriculum and registration offices, such as course schedule submissions, subsequent changes, and graduation clearance paperwork.
  • Support department Chair with curriculum management, course rotation, and assessment records.
  • Coordinate and review updates of the department website, and department and program pages in the online university catalog.
  • Revise and update all departmental and program promotional, recruitment, and advising materials.
  • Coordinate, copy and deliver regular departmental e-newsletter, as well as ad hoc email notices.


  • Excellent eye for detail and sense of organization required
  • Must be able to exercise good judgment and discretion and maintain strict confidentiality
  • Must have the ability to solve problems efficiently, effectively, and creatively
  • Strong writing skills required
  • Resourceful self-starter with a positive attitude and the ability to work independently as well as collaboratively
  • Superior organizational skills with the abilities to multitask and to follow-through with accuracy, consistency, and attention to detail
  • A cooperative, Christ-like attitude supportive of the University and its mission
  • Computer literacy required; proficient use of Gmail, Google Apps, MS Word, Excel, PowerPoint.

Mental Demands

  • Excellent judgment and discretion with an ability to maintain strict confidentiality
  • Organization and record-keeping of multiple constituencies across several digital platforms
  • In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students
  • Lifestyle consistent with the values and the ethos of APU and actively pursue Christ-like character in one's life

Physical Demands

  • Requires repetitive motion and sitting at computer keyboard.
  • Hearing and speaking on the telephone.
  • Meetings may require walking and/or driving to various University locations.
  • Ability to lift, pull, grasp, reach, and stoop.
  • Ability to lift up to 20 - 25 lbs occasionally.
  • Must be able to climb stairs multiple times in a work day.

Visual Demands

  • Computer monitor and reading.


  • Pleasant office setting, comfortable temperature.


  • Proficient in Google Apps., Microsoft Office, Word, and Excel


  • Grade 7: $19.49 - $25.33
  • Salary will be commensurate with qualifications, experience, and internal equity.

Click below to discover some of the many benefits APU employees enjoy including competitive health care options and a generous tuition discount.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here:

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.


Working at Azusa Pacific University

Developing disciples and scholars since 1899, Azusa Pacific is a comprehensive, Christian, evangelical university, committed to God First and known for excellence in higher education.

Azusa Pacific University is located 26 miles northeast of Los Angeles, California. 

APU is committed to excellence in higher education. Offering over 80 bachelor’smaster’s and doctoral programs on campus, online, and at seven regional centers across Southern California, APU has been recognized asone of U.S.News & World Report's Best Colleges for seven years running.

The origins of Azusa Pacific University go back to 1899 when a group of spiritual leaders from various denominations met in Whittier, California. The first Bible college founded on the West Coast, the Training School for Christian Workers focused on preparing students for service and missionary endeavors. The initial class of students met March 3, 1900, with Mary A. Hill serving as the first president.

The institution then moved three times before settling in Huntington Park in 1907. In 1939, the Training School became Pacific Bible College and offered four-year degrees. Also in 1939, Cornelius P. Haggard, Th.D., emerged as the right choice to lead the school. Haggard’s early years as president were fraught with adversity—enrollment was down and donations from the prior year totaled only $27. Among his many accomplishments, Haggard launched a variety of innovative fundraising efforts, including the annual Dinner Rally that continues today. Haggard served for the next 36 years, achieving many significant milestones along the way. He served for 36 years until his death in 1975.

By the mid 1940s, Pacific Bible College had outgrown its Huntington Park campus. The Board of Trustees decided to purchase a 12-acre school for girls in the city of Azusa. Classes began on the new campus in 1947, and in 1956, the college’s name was changed to Azusa College.

Azusa College merged first in 1965 with Los Angeles Pacific College, a four-year liberal arts institution founded in 1903, and acquired the name Azusa Pacific College. Three years later, the school merged with Arlington College, which was founded in 1954. Having achieved university status, the college changed its name in 1981 to Azusa Pacific University.

After Haggard’s death, Paul E. Sago, Ph.D., became president, serving until 1989. Among his many accomplishments, Sago encouraged the development and growth of off-site educational regional centers throughout Southern California, and presided over the addition of master’s degree programs and the development of schools within the university.

Richard E. Felix, Ph.D., became president in 1990. Felix painted a vision of a flagship Christian university offering men and women an opportunity to earn not only bachelor’s and master’s degrees, but also doctorates. Felix was instrumental in initiating the university’s first three doctoral programs. This growth necessitated a renewed emphasis on the school’s historic Christian mission and priorities for community building and service. Felix reframed these values as the Cornerstones of the university—Christ, Scholarship, Community, and Service—and oversaw the construction of seven new buildings, a doubling of student enrollment, and the quadrupling of graduate programs. He announced his retirement in April 2000 after the celebration of the university’s centennial.

The Board of Trustees unanimously selected Executive Vice President Jon R. Wallace, DBA, to follow Felix as the 16th president of Azusa Pacific, effective November 27, 2000. New programs under his tenure include the Master of Fine Arts, Master of Social Work, and Ph.D. in Nursing. Spurred by Wallace’s vision to be known first as a Christ-centered institution, today Azusa Pacific University seeks to offer transformational scholarship opportunities within the context of life-giving community and is dedicated to the practice of selfless service. This understanding of APU’s Cornerstones guides the university in all its programs and actions.

In addition, Wallace’s vision emphasizes a commitment to partner with the local community and send students out of the classroom to learn. The Neighborhood Wellness Center, for example, is a university-run clinic that brings student nursing services to the public, and the Azusa Reads Program enlists students to teach local children how to read. The High Sierra Semester (formerly Great Works Program) debuted fall 2001, offering students an opportunity to study classic Western art, music, and thought in the scenic setting of the Sierra Nevada mountains. APU also offers the Los Angeles Term, Azusa Oxford Program, the South Africa Semester, and more than 40 other national and international study opportunities.

Wallace has also overseen the completion of the on-campus residence facility, Trinity Hall, and the John and Marilyn Duke Academic Complex, both in 2003. The Duke Academic Complex added additional classroom and office space, and houses the Noel Academy for Strengths-Based Leadership and Education, the School of Theology and its library, and more.

Additionally, in 2009 Azusa Pacific completed the most fiscally significant project in its history with the building of Segerstrom Science Center, a three-story, 72,000-square-foot academic facility located on West Campus. The center includes a 90-seat lecture hall, 23 discipline-specific classrooms, 3 general-purpose classrooms, 37 teaching and research laboratories, nuclear magnetic resonance and electron microscope rooms, faculty offices, and student study and community areas.

Over the years, APU’s athletic programs have also excelled. Currently, the university’s award-winning intercollegiate athletic program consists of 17 teams, including the recent additions of the women’s water polo and swimming and diving teams. Beginning in 2005, the athletics program has won an unprecedented six consecutive National Association of Intercollegiate Athletics (NAIA) Directors’ Cup awards. APU also belongs to the Golden State Athletic Conference (GSAC).

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