S264NE

Administrative Assistant II

Regular (PIN)

Non-Exempt

$48,000 - $54,000

07/19/2022

Yes

• Serve as the initial point of contact for the department; proofreads, edits, formats, and revises a variety of documents and materials created by others.
• Convert rough copy and drafts to final version quality reports, presentations, and documents; drafts and signs routine correspondence and replies to inquiries that do not require technical program knowledge.
• Develop, implement, and maintain paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security.
• Create reports as needed; Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing, makes all necessary arrangements for travel, and independently performs required administrative follow-up and recordkeeping.
• Assist in preparing and administering department budget by updating accounts, and running periodic reports; Oversees work-study students and provides guidance and instruction to other support staff; assists in administrative functioning of the office by maintaining the calendar, scheduling and coordinating meetings and special projects; completes purchase requisitions in PeopleSoft and orders supplies; assist as necessary in the initial paperwork of New Hire faculty and staff within the department.
• Provide assistance in department meetings as the recorder and provides the agenda for meetings with the assistance of the chair of the department.

High School Diploma or GED required.

Minimum three (3) years of administrative/secretarial experience required.

Proficiency in Microsoft Word, Excel, and PowerPoint required; must have excellent oral and written communication and interpersonal skills; comprehensive knowledge of and skilled in maintaining the confidentiality of information and handling sensitive matters with discretion and tact; ability to project a professional and positive image; to interact with students, public officials and staff at all levels in a courteous and efficient manner; to plan, organize, prioritize and execute complicated and continuing assignments without instruction.

Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2016 Word, Excel, and PowerPoint.

Please be advised, COVID-19 vaccinations are encouraged but not required for faculty and staff to be employed at Bowie State University. This protocol is subject to change.

This is a union position.

Bowie State University offers an excellent benefits package! This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser plans, dental, prescription, and life insurance, training and development, EAP; and as eligible generous leave package including sick/bereavement, annual, personal; and winter and spring breaks.

For best consideration please apply by August 19th, 2022.

https://bowiestate.peopleadmin.com/postings/2131