Admin Specialist II
- Employer
- The University of Tennessee, Knoxville
- Location
- Knoxville, TN
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Specialist IIUniversity Housing is seeking an Administrative Specialist II to work in the main Housing office. The Administrative Specialist II provides assistance to the Executive Director of University Housing. Principle Duties
- Provide administrative support to the Executive Director of University HousingTriage calls from staff, faculty, students, parents, and others by assisting when possible and routing to appropriate personnel or departmentsPrepare correspondence, reports and other University documents for Executive DirectorRecord, prepare, and distribute minutes from departmental meetingsMaintain calendar for the Executive Director and compile documentation relevant to meetings; correspond with individuals regarding meetings with the Executive DirectorAssist in scheduling events in meeting rooms in University Housing main office and residence hallsMaintain filing system and inventory of office supplies; order and disseminate office suppliesArrange travel and process travel documents for the Executive Director and departmental staffAssist the Executive Director with administrative staff searchesAssist in the maintenance of departmental records and storage, including electronic filesResearch peer and aspirant institutional policies, procedures, and initiatives
Qualifications
QualificationsEducation: High school diplomaExperience: 3 years of administrative support experienceKnowledge, Skills, & Abilities:
- Strong word processing skills; proficient with computer email and attachmentsSkills managing databases and spreadsheetsStrong interpersonal, verbal, and written communication skillsAbility to handle multiple tasks simultaneouslyAbility to accomplish job related tasks without direct supervisionAbility to determine daily priorities for assignments, projects, meetings, and appointmentsAbility to handle and maintain confidential information and exercise discretion and good judgment
- Knowledge of functional areas within University HousingKnowledge of UT databases and systems (IRIS, Banner, CS Gold, etc.)
Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Residence Hall Administration
Schedule: Full-time
Job Posting: Nov 16, 2022, 6:28:39 PM
Organization
Working at The University of Tennessee, Knoxville
Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion
UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.
The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.
Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.
As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.
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