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Admin Specialist II

The University of Tennessee, Knoxville
Knoxville, TN

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Job Details

Administrative Specialist II

University Housing is seeking an Administrative Specialist II to work in the main Housing office. The Administrative Specialist II provides assistance to the Executive Director of University Housing.

Principle Duties

    Provide administrative support to the Executive Director of University HousingTriage calls from staff, faculty, students, parents, and others by assisting when possible and routing to appropriate personnel or departmentsPrepare correspondence, reports and other University documents for Executive DirectorRecord, prepare, and distribute minutes from departmental meetingsMaintain calendar for the Executive Director and compile documentation relevant to meetings; correspond with individuals regarding meetings with the Executive DirectorAssist in scheduling events in meeting rooms in University Housing main office and residence hallsMaintain filing system and inventory of office supplies; order and disseminate office suppliesArrange travel and process travel documents for the Executive Director and departmental staffAssist the Executive Director with administrative staff searchesAssist in the maintenance of departmental records and storage, including electronic filesResearch peer and aspirant institutional policies, procedures, and initiatives


Education: High school diploma

Experience: 3 years of administrative support experience

Knowledge, Skills, & Abilities:

    Strong word processing skills; proficient with computer email and attachmentsSkills managing databases and spreadsheetsStrong interpersonal, verbal, and written communication skillsAbility to handle multiple tasks simultaneouslyAbility to accomplish job related tasks without direct supervisionAbility to determine daily priorities for assignments, projects, meetings, and appointmentsAbility to handle and maintain confidential information and exercise discretion and good judgment
Preferred Knowledge, Skills, & Abilities:

    Knowledge of functional areas within University HousingKnowledge of UT databases and systems (IRIS, Banner, CS Gold, etc.)
Preferred Certifications: Certified Administrative Professional (CAP)

All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations.

In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University.

Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN  37996-3560, telephone (865) 974-2498.  Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Residence Hall Administration
Schedule: Full-time
Job Posting: Nov 16, 2022, 6:28:39 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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