Administrative Associate

Job Details

Administrative Associate

Full-time, Non-exempt, Market Range 06, Salary DOE&Q


The College of Arts and Sciences seeks an Administrative Associate to work with the Associate Dean for Academic Programs in the oversight and coordination of the college curriculum process, to manage the continuation contract process for non-tenure-track faculty, and the promotion process for lecturers.  This position is the college curriculum coordinator and ensures accuracy of the Arts and Sciences sections in the undergraduate and graduate catalogs.

This position serves as the curriculum coordinator for the College of Arts and Sciences and works with departments to answer curriculum questions, and to advise and instruct faculty, department heads, and staff regarding rules and processes for curriculum changes.  This position evaluates curriculum change proposals for correctness, coherence, and consistency, and prepares the materials for review by the curriculum committee.  This position attends all College curriculum committee meetings to advise, answer process questions, and to note approval, rejections, and revisions of requested curriculum changes.  This position prepares curriculum documents for the college website and or the Undergraduate and Graduate Council meetings.  This position establishes College procedures for the submission of curriculum changes.

Additionally, this position is responsible for generating continuation letters to regular non-tenure-track faculty in the College.  This involves communicating with all departments in order to gather information on continuing non-tenure-track faculty, verifying the submitted information, and generating and sending the reappointment letters.  This process is required prior to the beginning of both the fall and the spring semesters.

This position also assists the College’s Interdisciplinary Programs with their course offerings by opening, closing, and revising courses in the timetable.  This position also offers Banner support to departments in the College, assisting with adjusting course capacities and wait lists when requested, and verifying course information when assistance is needed. This position is responsible for assisting the Associate Dean of Academic Programs with summer and winter mini-term course proposals, reviewing the submissions for correctness and verifying that the requested courses are allowable during mini-term.  This position will also assist the Associate Dean of Academic Programs with reporting related to THEC and other reports requested by the Provost’s Office.  Other duties as assigned.

Required Qualifications: Associate’s Degree and 2 years of experience in a position in higher education and requiring significant written communication or commensurate education and experience.  Proficiency with Microsoft Office, particularly Word and Excel; excellent written and verbal communication skills; ability to work with diverse faculty and staff; demonstrated ability to edit documents.  Ability to multi-task, problem-solve, and be detail oriented.

Preferred Qualifications: Bachelor’s degree; 4 years of experience in a position in higher education.  Knowledge of Sharepoint, Banner, Argos and IRIS.

For full consideration, applicants must submit a cover letter, a professional resume, and the names and contact information (physical addresses, email, and phone) for three or more references.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Administration-Arts & Sciences
Schedule: Full-time
Job Posting: Nov 4, 2022, 5:31:48 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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