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Registrar-A VP for Academic & Student Affairs

Wells College
Aurora, NY

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Job Details

The Registrar and Assistant/Associate Vice President of Academic and Student Affairs is responsible for the leadership and management of all programs, services, operations, and personnel of the Registrar’s Office and supports the academic and instructional mission of the College. Serves as the primary steward and certifier of all official academic records in accordance with the College’s academic policies and procedures, federal and state laws, and FERPA guidelines. Serves as a chief assistant to the Vice President of Academic and Student Affairs; does related work as required.   The Registrar and Assistant/Associate VP of Academic and Student Affairs is responsible for maintaining and advancing Wells College in delivering technology to enhance academic and student services.  This position reports to the Vice President of Academic and Student Affairs.   

Duties include but are not limited to:

Serves as a chief assistant to the Vice President of Academic and Student Affairs. Work with vice presidents, deans, directors, department heads and other offices to implement and monitor applicable academic policies.Provide for the security and integrity of the student record system.Provide leadership and management for all aspects of student academic records, student registration services, oversees the final grading process, degree certification, course and classroom scheduling and various publication services.  Provide leadership in the development of the academic calendar.Work collaboratively with key stakeholders to provide oversight for technology and management related to the student records system; provide direction and leadership in developing new, innovative, and emerging technologies that significantly enhance student and faculty/staff satisfaction.  Ensure compliance with federal and state regulations regarding student academic records, in particular the Family Educational Rights and Privacy Act (FERPA).Actively participate in internal governance by serving on committees as required.  Coordinates the curriculum update procedure for faculty each semester acting as liaison between faculty members and the Curriculum Committee.Serves as secretary of the Curriculum Committee and as a member of the Academic Standing, Advising and Admissions Committee (ASAA). Compiles enrollment and retention figures each semester for distribution to the President’s Cabinet and others. Coordinates the NYSED, MSCHE, and IPEDS reporting process for the campus, including providing much of the required data directly. Completes other reports and surveys Serves as the liaison with the New York State Education Department for program deletions or changes and new program registrationSupervises the work of the Assistant Registrar  

Successful candidate will hold a proven record of:

  • Providing excellent service to all constituencies
  • Innovation and problem solving especially in the realm of information technology
  • Excellent management skills in the areas of fiscal and human resources and the functional management of complex information systems
  • An inclusive student-centered philosophy of providing services
  • Outstanding communication (oral/written) skills
  • Excellent interpersonal skills especially those in the areas of collaboration, conflict resolution, problem solving and decision making
  • A sense of humor and perspective in demanding situations

    Master’s degree in a related field and at least 5 years of progressive management experience in managing student academic records and services in higher education.  Demonstrated knowledge of student data management systems and associated technology.


    Working at Wells College 

    Wells College is a nationally recognized private coeducational liberal arts college located in Aurora, New York, on the eastern shore of Cayuga Lake. It was established in 1868 by Henry Wells, founder of the Wells Fargo and American Express Companies. The College is known as an exceptional value, pairing top quality academic programs with affordable tuition. With a full-time enrollment of about 550 students, Wells boasts small class sizes, an extensive experiential learning program, cross-enrollment with nearby Cornell University and Ithaca College, and a wide range of off-campus study options.

    The rigorous academic environment emphasizes close faculty/student interaction, undergraduate research, off-campus study, internships, and active community service and involvement. Wells offers 17 majors and 39 minors, in addition to individualized programs. Formerly a women’s college, Wells became coeducational in 2005.

    The scenic Finger Lakes region of central New York is an area known for its beauty and high concentration of outstanding colleges and universities. The village of Aurora is centrally located and provides easy access to metropolitan, cultural, and educational centers — 25 minutes from Ithaca; 1 hour from Rochester and Syracuse; 2.5 hours from Buffalo, Niagara Falls and Canada; and 5 hours from New York City.

    Full-time employees are eligible for a wide range of benefits including health and life insurance, 403(b) retirement plan, long-term disability insurance, EAP, course attendance, dependent tuition benefits, 11 paid holidays and vacation, sick and personal time off.

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