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Sr. HR Coordinator

Employer
Johns Hopkins University
Location
Baltimore

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Sr. HR Coordinator
We are seeking a Senior HR Coordinator who will report to the Human Resources Generalist and provides professional human resources and personnel support to the faculty and staff in the Department of Orthopedic Surgery. This role regularly interprets and communicates policies and procedures, serves as the primary point for payroll relates issues and works under the guidance of the HR Generalist and Central HR to provide employee relations support, as needed. In addition, this position oversees the department personnel records, coordinates the requisition process job and new hire orientation. The Sr. HR Coordinator provides support for Faculty, Residents, Fellows, students and visiting scholars, as requested by the HR Generalist. The Sr. HR Coordinator is responsible for performing duties of a sensitive and confidential nature.




Specific Duties & Responsibilities




Payroll
  • Serves as primary point of contact for employees, faculty, staff, students, post-doc, fellows for all payroll-related matters, including new hire documentation and weekly timesheets for hourly employees.
  • Maintains an active up-to-date knowledge on payroll practices and SAP procedures and educates others in the department with SAP responsibilities.
  • Advises on payroll policies and procedures and works to address all matters in a timely, efficient and accurate manner.
  • Assures that payroll is processed timely and accurately. Uses judgement and discretion on corrections and updates to resolve payroll issues for faculty and staff.
  • Maintains system to track faculty and staff payroll information and generate reports to members of school leadership, as requested.
  • Implements system to monitor and resolve payroll issues, including: supplements, merit increases and termination. Works to proactively monitor and retrieve overpayments.
  • Runs weekly, monthly, and/or quarterly reports in SAP. Provide summary and report concerns to appropriate leadership. Prepares overpayment reconciliation and letters. Coordinates collection and repayment plans.
  • Facilitates annual merit increases and annual performance review process, as well as 90 day and 6 month review activities.
  • Coordinates actions with HR Shared Services to meet special needs of the department.
  • Coordinates logistical details related to SAP Internal Service Requests (ISR) and serves as primary processor of those transactions.


Recruiting
  • Prepares and submits requisition requests for the department. Acts as primary contact on recruiting related issues.
  • Assists with coordinating and participating in candidate interviews and completes reference verifications as needed.
  • Participates in the facilitation new hire orientation and onboarding activities. Ensure new hires have smooth transition into their position through introductory period activities and check-ins.
  • Submits all requests to the JHU Hiring Review Committee including creating and providing supporting documents.
  • Prepares and submits VRC requests for JHH requisitions.
  • Initiates and submits requisitions postings for both JHU and JHH requisitions.
  • Provides compensation with all required documents for requisitions including job description templates and HRC approvals.
  • Coordinate and schedule interviews for open requisitions.
  • Participates in interviews for all open requisitions.
  • Processes new positions and employee information into SAP system.
  • Coordinates orientation schedule for new staff.
  • Ensures organizational charts are continuously updated.


Employee Relations
  • Works with HR Generalist to manage the logistics of 120-day and annual reviews. This includes coordinating the distribution, documentation and processing of the reviews and facilitating interactions between HR and the supervisors.
  • Assists HR Generalist with employee relations process, grievance processes.
  • Assists HR Generalist with the recruiting, new hire and termination process of all faculty, post-docs fellows and staff.
  • Serves as primary point of contact for staff and students for time and attendance. Maintains and updates E210 time tracking system.
  • Works with hourly employees to accurately track their time through the weekly time sheet.
  • Coordinates with HR Generalist and hiring managers to support the process of tracking staff sick time, vacation, FML, short-term disability, and long-term disability.


Personnel Records Management
  • Maintains and manages personnel files for all new hires and terminated employees. Digitalizes personnel files as needed.
  • Family and Medical Leave (FML): Assists HR Generalist in the processing of FML. Works with staff member to obtain general information about FML related issue. Compiles documentation in specified timeframe and provide to staff and records department.
  • Provide all staff and faculty with all relevant FMLA documents. Works with Central HR to ensure JHU has all necessary documents for an FMLA determination to be made
  • Educates employees about FMLA and STD process to avoid overpayments
  • Tracks and updates FML determinations and changes. Ensures that all FML related time is tracked in the E210 system. Works with HR Generalist on FML problems.


Minimum Qualifications
  • Bachelor's Degree in Human Resources, Business Administration, or other related field.
  • Three years related experience.
  • Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Preferred Qualifications
  • Working knowledge of federal, state and local laws and regulations in human resources and working knowledge of emerging trends and practices in human resources.
  • Ability to work collaboratively with others both within and outside human resources.
  • Organized and results oriented.
  • Ability to work in complex, fast paced environment with multiple tasks, short deadlines, and pressure.
  • Strong communication, presentation, and written skills.
  • Problem solving and decision making skills.
  • Ability to work independently and effectively with all levels of employees.
  • Ability to maintain a high level of confidentiality and discretion.
  • Experience providing excellent customer service.




Classified Title: Sr. HR Coordinator
Working Title: Senior HR Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: Monday- Friday 8 AM - 4:30 PM
Exempt Status: Exempt
Location: ​​​​​​​Hybrid/School of Medicine Campus
Department name: ​​​​​​​SOM Ortho General Administration
Personnel area: School of Medicine

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.


To apply, visit https://jobs.jhu.edu/job/Baltimore-Sr_-HR-Coordinator-MD-21287/927339500/








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